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HomeMy WebLinkAboutPublic Protection 05-09-08 s t NOTICE OF MEETING AND AGENDA PUBLIC PROTECTION COMMITTEE MAY 9, 2008 - 8:30AM ST. CROIX COUNTY GOVERNMENT CENTER ROOM 1281 1101 CARMICHAEL ROAD HUDSON, WISCONSIN CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING — April 11, 2008 DATE OF NEXT MEETING — To Be Determined OLD AND NEW BUSINESS 1. Election of Officers a. Chair b. Vice Chair c. Secretary 2. Web Browser/Visions Update 3. Bills, Vouchers, Capital Outlay* 4. Motel/Hotel/Travel Expenditures* 5. Medical Examiner — Casey Swetlik 6. Child Support Administrator — Katy Kapaun 7. District Attorney Eric Johnson, Victim/Witness Coordinator Ann Gustafson S. Sheriff Dennis Hillstead, Chief Deputy John Shilts, Patrol Captain Mike Winberg, Jail Captain Karen Humphrey, Accountant/Office Manager Mary Martell a. Expenditures: Drug Fund/Confiscated Acct. /Jail Assessment b. Rifle Range Update c. Dispensing Medications to Inmates d. * *Closed session pursuant to Wisconsin Statutes sec. 19.85(1)(f) for preliminary consideration of a specific personnel problem which, if discussed in public, would be likely to have a substantial adverse effect at this time upon the reputation of the person being considered. Reconvene in open session. 9. Collection of Fines 10. * *Goal Setting Summary ANNOUNCEMENTS & CORRESPONDENCE ADJOURN (Items may be taken in different order) * These items may be heard by each Department ** Additions /Changes /Corrections Submitted by: Julie Speer Date: April 23, 2008; Amended April 28, 2008; Amended May 6, 2008 Copies to: County Board office News Media County Clerk Committee Members Respective Department Heads Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 5/6/2008 9:26 AM ST. CROIX COUNTY PUBLIC PROTECTION COMMITTEE MEETING May 9, 2008 Official Minutes MEMBERS PRESENT: Julie Speer, John Borup, Cindy Leonard, Laura Gunderson and Roger Larson. Absent: None. STAFF PRESENT: Sheriff Dennis Hillstead, Chief Deputy John Shilts, Accountant /Office Manager Mary Martell, Jail Captain Karen Humphrey, Medical Examiner Casey Swetlik, Child Support Director Katy Kapaun, District Attorney Eric Johnson, District Attorney Office Manager Cathy Halverson and Amy Geurkink. OTHERS PRESENT: County Board Chair Roger Rebholz (arrived at 8:50am). Meeting called to order at 8:30am by convener Speer. Motion by Borup, 2 by Larson to adopt the agenda. Carried unanimously. Motion by Borup, 2nd by Larson to approve the minutes of April 11, 2008. Carried unanimously. The next regular meeting will be Wednesday June 18 2008 at 8:30am. MEDICAL EXAMINER'S REPORT: Swetlik presented the Medical Examiner Department Summary report and mission statement and outlined aspects/history of the Medical Examiner office; Swetlik also explained the affiliation with Ramsey County and the intern program with UW -River Falls. Swetlik presented April Medical Examiner bills in the amount of $2,290.00. Motion by Borup, 2nd by Leonard to approve the bills as presented. Carried unanimously. Swetlik presented the department activity update in relation to projections and summarized the overall budget is in good shape. Swetlik provided a handout concerning geographical cancer analysis and explained aspects of the study. Swetlik reported death data is entered and categorized and research will evolve concerning environmental factors and identifying specific clusters, etc. Swetlik noted the project is in infancy stages only. ELECTION OF OFFICERS: 1. Chair — Nomination by Borup to nominate Speer for Public Protection Committee Chair. No other nominations were made; nominations closed and a unanimous ballot was cast for Speer as Public Protection Committee Chair. Carried unanimously. 2. Vice Chair — Nomination by Leonard to nominate Borup for Public Protection Committee Vice - Chair. No other nominations were made; nominations closed and a unanimous ballot was cast for Borup as Public Protection Committee Vice - Chair. Carried unanimously. 1 3. Secretary — Nomination by Borup to nominate Leonard as Public Protection Committee Secretary. No other nominations were made; nominations closed and a unanimous ballot was cast for Leonard as Public Protection Committee Secretary. Carried unanimously. CHILD SUPPORT REPORT: Child Support Director Katy Kapaun presented April bills in the amount of $2,244.90, and clarified expenses as well as provided vendor information. Kapaun provided an update concerning implementation of a call center and noted the potential impact on staffing. Motion by Borup, 2 by Leonard to approve the bills as presented. Carried unanimously. Kapaun provided the budget status report, indicated amounts for process service continue to be high and summarized her department is under budget overall. Kapaun reported $978,000 in Child Support collections for the month of April. Discussion regarding information concerning state recovery of birth costs; Kapaun reported the information may be subject to change and will keep the committee updated. Kapaun reported St. Croix County Child Support Agency was one of eleven Wisconsin county agencies to receive an outstanding achievement award. Kapaun displayed the award plaque and credited her staff for the high performance level; Speer suggested the award be announced at an upcoming County Board meeting. Kapaun reported complaints are a bit on the rise and described this as a sign of more desperate times. DISTRICT ATTORNEY'S REPORT: Johnson presented April 2008 District Attorney bills in the amount of $32,033.57, clarified the expense concerning the Court of Appeals fee, provided the budget status report and summarized the budget continues to be on track. Johnson outlined the District Attorney's office history with the Public Protection Committee, explained state funding, state union issues and the county operational budget. Gunderson left the meeting at 9:40am. Brief discussion concerning the Raboin issue. Halverson reported Ann Gustafson will present capital outlay items at the June meeting concerning Victim Witness office remodeling; Johnson reported they continue to wait for the remodeling project to begin. Halverson reported she recently attended a national conference for Legal Administrators in Seattle and explained the conference was grant funded/all expenses paid. Halverson described it as a fabulous conference and indicated she returned with excellent information. Johnson provided a status update concerning the number of current /various cases, described the high volume and challenges involved with prioritizing. Motion by Larson, 2 °a by Borup to approve the bills as presented. Carried unanimously. -2- s t NOTICE OF MEETING AND AGENDA PUBLIC PROTECTION COMMITTEE MAY 9, 2008 - 8:30AM ST. CROIX COUNTY GOVERNMENT CENTER ROOM 1281 1101 CARMICHAEL ROAD HUDSON, WISCONSIN CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING — April 11, 2008 DATE OF NEXT MEETING — To Be Determined OLD AND NEW BUSINESS 1. Election of Officers a. Chair b. Vice Chair c. Secretary 2. Web Browser/Visions Update 3. Bills, Vouchers, Capital Outlay* 4. Motel/Hotel/Travel Expenditures* 5. Medical Examiner — Casey Swetlik 6. Child Support Administrator — Katy Kapaun 7. District Attorney Eric Johnson, Victim/Witness Coordinator Ann Gustafson S. Sheriff Dennis Hillstead, Chief Deputy John Shilts, Patrol Captain Mike Winberg, Jail Captain Karen Humphrey, Accountant/Office Manager Mary Martell a. Expenditures: Drug Fund/Confiscated Acct. /Jail Assessment b. Rifle Range Update c. Dispensing Medications to Inmates d. * *Closed session pursuant to Wisconsin Statutes sec. 19.85(1)(f) for preliminary consideration of a specific personnel problem which, if discussed in public, would be likely to have a substantial adverse effect at this time upon the reputation of the person being considered. Reconvene in open session. 9. Collection of Fines 10. * *Goal Setting Summary ANNOUNCEMENTS & CORRESPONDENCE ADJOURN (Items may be taken in different order) * These items may be heard by each Department ** Additions /Changes /Corrections Submitted by: Julie Speer Date: April 23, 2008; Amended April 28, 2008; Amended May 6, 2008 Copies to: County Board office News Media County Clerk Committee Members Respective Department Heads Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 5/6/2008 9:26 AM ST. CROIX COUNTY PUBLIC PROTECTION COMMITTEE MEETING May 9, 2008 Official Minutes MEMBERS PRESENT: Julie Speer, John Borup, Cindy Leonard, Laura Gunderson and Roger Larson. Absent: None. STAFF PRESENT: Sheriff Dennis Hillstead, Chief Deputy John Shilts, Accountant /Office Manager Mary Martell, Jail Captain Karen Humphrey, Medical Examiner Casey Swetlik, Child Support Director Katy Kapaun, District Attorney Eric Johnson, District Attorney Office Manager Cathy Halverson and Amy Geurkink. OTHERS PRESENT: County Board Chair Roger Rebholz (arrived at 8:50am). Meeting called to order at 8:30am by convener Speer. Motion by Borup, 2 by Larson to adopt the agenda. Carried unanimously. Motion by Borup, 2nd by Larson to approve the minutes of April 11, 2008. Carried unanimously. The next regular meeting will be Wednesday June 18 2008 at 8:30am. MEDICAL EXAMINER'S REPORT: Swetlik presented the Medical Examiner Department Summary report and mission statement and outlined aspects/history of the Medical Examiner office; Swetlik also explained the affiliation with Ramsey County and the intern program with UW -River Falls. Swetlik presented April Medical Examiner bills in the amount of $2,290.00. Motion by Borup, 2nd by Leonard to approve the bills as presented. Carried unanimously. Swetlik presented the department activity update in relation to projections and summarized the overall budget is in good shape. Swetlik provided a handout concerning geographical cancer analysis and explained aspects of the study. Swetlik reported death data is entered and categorized and research will evolve concerning environmental factors and identifying specific clusters, etc. Swetlik noted the project is in infancy stages only. ELECTION OF OFFICERS: 1. Chair — Nomination by Borup to nominate Speer for Public Protection Committee Chair. No other nominations were made; nominations closed and a unanimous ballot was cast for Speer as Public Protection Committee Chair. Carried unanimously. 2. Vice Chair — Nomination by Leonard to nominate Borup for Public Protection Committee Vice - Chair. No other nominations were made; nominations closed and a unanimous ballot was cast for Borup as Public Protection Committee Vice - Chair. Carried unanimously. 1 3. Secretary — Nomination by Borup to nominate Leonard as Public Protection Committee Secretary. No other nominations were made; nominations closed and a unanimous ballot was cast for Leonard as Public Protection Committee Secretary. Carried unanimously. CHILD SUPPORT REPORT: Child Support Director Katy Kapaun presented April bills in the amount of $2,244.90, and clarified expenses as well as provided vendor information. Kapaun provided an update concerning implementation of a call center and noted the potential impact on staffing. Motion by Borup, 2 by Leonard to approve the bills as presented. Carried unanimously. Kapaun provided the budget status report, indicated amounts for process service continue to be high and summarized her department is under budget overall. Kapaun reported $978,000 in Child Support collections for the month of April. Discussion regarding information concerning state recovery of birth costs; Kapaun reported the information may be subject to change and will keep the committee updated. Kapaun reported St. Croix County Child Support Agency was one of eleven Wisconsin county agencies to receive an outstanding achievement award. Kapaun displayed the award plaque and credited her staff for the high performance level; Speer suggested the award be announced at an upcoming County Board meeting. Kapaun reported complaints are a bit on the rise and described this as a sign of more desperate times. DISTRICT ATTORNEY'S REPORT: Johnson presented April 2008 District Attorney bills in the amount of $32,033.57, clarified the expense concerning the Court of Appeals fee, provided the budget status report and summarized the budget continues to be on track. Johnson outlined the District Attorney's office history with the Public Protection Committee, explained state funding, state union issues and the county operational budget. Gunderson left the meeting at 9:40am. Brief discussion concerning the Raboin issue. Halverson reported Ann Gustafson will present capital outlay items at the June meeting concerning Victim Witness office remodeling; Johnson reported they continue to wait for the remodeling project to begin. Halverson reported she recently attended a national conference for Legal Administrators in Seattle and explained the conference was grant funded/all expenses paid. Halverson described it as a fabulous conference and indicated she returned with excellent information. Johnson provided a status update concerning the number of current /various cases, described the high volume and challenges involved with prioritizing. Motion by Larson, 2 °a by Borup to approve the bills as presented. Carried unanimously. -2- Short break taken at 9:56am. REPORTS OF THE SHERIFF DEPT /JAIL /PATROL CAPTAIN: Sheriff Department bills for the month of April 2008 in the amount of $59,984.16 were presented; Hillstead reported reimbursement is forthcoming concerning training for Mike Winberg. Discussion regarding the current gasoline price and budget impact. Motion by Borup, 2 nd by Larson to approve the bills as presented. Carried unanimously. Martell described cost savings involved with squad dictation and satellite offices. April 2008 Jail bills in the amount of $65,017.97 were presented. Humphrey clarified expenses concerning file- drawer slide replacement and charges regarding psychological assessments. Motion by Larson, 2 nd by Borup to approve the bills as presented. Carried unanimously. Humphrey provided status of jail population; discussion regarding factors affecting population and methods to offset costs of jail operation. Hillstead submitted an authorization to exceed hotel lodging in the amount of $79 per night concerning Officer Jeff Klatt. Motion by Borup, 2 nd by Larson to approve the authorization as presented. Carried unanimously. Hillstead reported there were two recent department retirements, indicated he will move two officers to investigations and reported they are in the hiring process. Hillstead described a collection program they are looking into concerning unwanted/expired prescription drugs. Leonard provided information concerning the drug Selvia, and questioned whether use of the drug has shown up in this area; Speer suggested informing Swetlik. Shilts provided an update concerning property search for a rifle range and reported no land has been located as of yet. Shilts indicated Washington County, Minnesota may be interested in exploring the prospect of sharing a portable range. Shilts also reported the department has expanded on a mutual aid agreement with Washington County concerning dive team recovery (not rescue) and summarized cost savings involved with sharing resources. Motion by Leonard, 2 nd by Borup at 10:53am to move into closed session pursuant to Wisconsin Statutes sec. 19.85(1)(f) for preliminary consideration of a specific personnel problem which, if discussed in public, would be likely to have a substantial adverse effect at this time upon the reputation of the person being considered. Roll call vote: all yes. Present in closed session: Committee members: Speer, Larson, Borup and Leonard. Others present: Sheriff Hillstead, Chief Deputy John Shilts and Human Resources Administrator Tammy Funk. Motion by Borup, 2 nd by Leonard at 11:10am to reconvene into open session. Carried unanimously. COLLECTION OF FINES OPTIONS: No discussion. GOAL SETTING SUMMARY: No discussion. Meeting adjourned at 11:17am. Cindy Leonard, Secretary Amy Geurkink, Recording Secretary Approved June 18, 2008 -3-