Loading...
HomeMy WebLinkAboutPublic Protection 06-18-08 s ` NOTICE OF MEETING AND AGENDA PUBLIC PROTECTION COMMITTEE JUNE 18, 2008 - 8:30AM ST. CROIX COUNTY GOVERNMENT CENTER ROOM 1281 1101 CARMICHAEL ROAD HUDSON, WISCONSIN CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING — May 8, 2008 DATE OF NEXT MEETING — To Be Determined OLD AND NEW BUSINESS 1. Web Browser/Visions Update 2. Bills, Vouchers, Capital Outlay* 3. Motel/Hotel/Travel Expenditures* 4. Medical Examiner — Casey Swetlik 5. Child Support Administrator — Katy Kapaun 6. District Attorney Eric Johnson, Victim/Witness Coordinator Ann Gustafson 7. Sheriff Dennis Hillstead, Chief Deputy John Shilts, Interim Patrol Captain Scott Knudson, Jail Captain Karen Humphrey, Accountant/Office Manager Mary Martell a. Expenditures: Drug Fund/Confiscated Acct. /Jail Assessment b. Rifle Range Update c. Dispensing Medications to Inmates d. Washburn County Resolution e. Update on Public Comments f. * *Court Security 8. Collection of Fines 9. * *Goal Setting SummaryBudget* ANNOUNCEMENTS & CORRESPONDENCE ADJOURN (Items may be taken in different order) * These items may be heard by each Department ** Additions /Changes /Corrections Submitted by: Julie Speer Date: June 5, 2008; amended June 11, 2008 Copies to: County Board office News Media County Clerk Committee Members Respective Department Heads Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 6/11/2008 9:49 AM ST. CROIX COUNTY PUBLIC PROTECTION COMMITTEE MEETING June 18, 2008 Official Minutes MEMBERS PRESENT: Julie Speer, John Borup, Cindy Leonard, Laura Gunderson and Roger Larson. Absent: None. STAFF PRESENT: Sheriff Dennis Hillstead, Chief Deputy John Shilts, Patrol Captain Scott Knudson, Deputy Jason Sykora, Accountant/Office Manager Mary Martell, Jail Captain Karen Humphrey, Medical Examiner Casey Swetlik, Child Support Director Katy Kapaun, District Attorney Eric Johnson, Victim Witness Coordinator Ann Gustafson and Amy Geurkink. OTHERS PRESENT: Administrative Coordinator Chuck Whiting (arrived at 8:34am) and County Board Chair Roger Rebholz (arrived at 9:22am). Meeting called to order at 8:32am by Chair Speer. Motion by Borup, 2 nd by Larson to adopt the agenda. Carried unanimously. Motion by Borup, 2 nd by Larson to approve the minutes of May 9, 2008. Carried unanimously. The next regular meeting will be July 9, 2008 at 8:30am. The budget -only meeting will be held on July 23 at 8:30am; departments to submit reports in advance. The August meeting will be Tuesday, August 5 th at 8:30am. MEDICAL EXAMINER'S REPORT: Swetlik presented May Medical Examiner bills in the amount of $4,353.00, presented the year -to -date budget report and summarized the budget is in good shape. Swetlik reported the summer intern has started and outlined aspects of the intern program and the affiliation with UW -River Falls. Motion by Borup, 2 nd by Leonard to approve the bills as presented. Carried unanimously. Discussion regarding the requirement of Department Heads to submit three separate budget proposals (a proposed budget, one at 95% and one at 90 %). Whiting explained the three budget proposal requirement will hopefully provide department priorities. Discussion regarding mandated services, levy limit, revenue factors, staffing levels, mill rate, general fund reserve, school budgets, the housing crisis and future budget impact of eliminating certain programs. Discussion regarding finding options to balance the budget and making sure the County Board is aware of budget cut impacts. CHILD SUPPORT REPORT: Child Support Director Katy Kapaun presented May bills in the amount of $2,440.21, clarified some specific expenses and explained state reimbursement is forthcoming. Motion by Borup, 2 nd by Leonard to approve the bills as presented. Carried unanimously. Kapaun provided the budget status report and summarized the overall budget is in good shape but they are watching some expenses such as process service. Kapaun reported department collections exceeded one million dollars for the month of May and cited additional court time as a contributing factor. Kapaun reported her department recently hosted a communication skills state training seminar•, discussion regarding travel costs savings involved with hosting training sessions. Kapaun provided an update concerning the program for recovery of birth costs. Kapaun submitted an authorization to exceed hotel lodging to the amount of $90.00 per night for four staff members to attend the fall conference held in Door County in September. Discussion regarding ways to reduce lodging costs. Motion by Larson, 2 by Borup to approve the authorization as presented. Carried unanimously. Discussion regarding the three separate budget proposal requirement. DISTRICT ATTORNEY'S REPORT: Johnson presented May 2008 District Attorney bills in the amount of $3,640.43 and the budget status report and clarified the expense concerning travel reimbursement. Motion by Borup, 2 nd by Larson to approve the bills as presented. Carried unanimously. Johnson provided the department mission statement and indicated there are a couple of minor changes. The committee acknowledged it received/reviewed the mission statement (no approval necessary); discussion regarding the education level requirement for the office administrator. Johnson reported the grant- funded position held by Sharon Maly has been approved for one more year. Discussion regarding the three separate budget submission requirement, the impact of budget cuts and how they affect state reimbursement. Johnson provided a handout concerning the level of meth cases in St. Croix County and reported a significant decrease and summarized St. Croix County is no longer number one in meth cases. Johnson cited numerous groups /organizations in the fight against meth as contributing factors for the decrease. Johnson reported they continue to make accommodations for the Fourth Judgeship that will begin in August. Gustafson reported the room 1259 remodeling project will soon be finished. She provided a quote for furniture and explained she had consulted with Dana Baker. Gustafson described specific areas of the new office space and aspects of communication between the Victim Witness Office and District Attorney Office and noted how the new space will provide a quality and safe environment for victims, witnesses and their families. Speer read a letter concerning a Voca Grant in the amount of $9,867.00. Short break taken at 10:06am. REPORTS OF THE SHERIFF DEPT /JAIL /PATROL CAPTAIN: Officer Jason Sykora was present to introduce Doc, the newest addition to the canine police. Hillstead explained expenses for the dog and training were paid by donations; Sykora and Knudson described the training involved and public safety benefits of the canine program. Hillstead announced his appointment of Scott Knudson as Patrol Captain. -2- Martell presented a handout concerning the summary of increased clerical staff and presented the department mission statement; the committee will review and provide feedback at next month's meeting. Hillstead reported they are working with the IT Department on investigation software and indicated it would be beneficial to have an officer fill a position for that purpose; Hillstead will address this issue during budget preparation. Hillstead reported the ice machine in the jail is broken and can no longer be repaired. Motion by Leonard, 2nd by Larson to authorize the purchase of a new ice machine in the amount of $1,605.00; funds obtained from the Jail Assessment Fund. Carried unanimously. May 2008 Jail bills in the amount of $61,544.43 were presented. Motion by Borup, 2nd by Leonard to approve the bills as presented. Carried unanimously. Sheriff Department bills for the month of May 2008 in the amount of $96,305.21 were presented; discussion regarding the high fuel cost; Shilts reported the department was approached by Washington County to pre -buy fuel at a locked in cost. Motion by Larson, 2 by Leonard to approve the bills as presented. Carried unanimously. Hillstead submitted an authorization to exceed hotel lodging to the amount of $72.00 per night for five nights concerning training for field officers. Motion by Borup, 2 by Larson to approve the authorization as presented. Carried unanimously. Discussion regarding travel costs and whether there are options for training sites closer to Hudson; Shilts explained they have suggested that WITC provide quality programs nearby; discussion regarding in -house training. Hillstead reported they continue to work on filling department positions. Humphrey reported the jail numbers remain quite low and they are looking at contract options. Discussion regarding potential impact of the Fourth Judgeship and posting the court security position. Discussion/update regarding public comments concerning recent Sheriff Department issues and informing the committee chair when a significant event occurs. Discussion regarding the budget timeline. Whiting suggested committee review in July; the date for the budget only meeting will be July 23 at 8:30am; reports to be submitted in advance. COLLECTION OF FINES OPTIONS: Speer reported no updated reports have been submitted; discussion regarding inviting the Clerk of Court to attend the July meeting. GOAL SETTING SUMMARY: No discussion. Meeting adjourned at 11:21 am. Cindy Leonard, Secretary Amy Geurkink, Recording Secretary 1)pr otyed Jr'rZv 9, 2008 -3-