HomeMy WebLinkAboutPublic Protection 07-23-08 t NOTICE OF MEETING AND AGENDA
PUBLIC PROTECTION COMMITTEE
JULY 23, 2008 - 8:30AM
ST. CROIX COUNTY GOVERNMENT CENTER
ROOM 1281
1101 CARMICHAEL ROAD
HUDSON, WISCONSIN
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING — August 5, 2008
NEW BUSINESS:
BUDGET ONLY:
1. Medical Examiner
2. Child Support
3. District Attorney and Victim /Witness
4. Sheriff's Department and Jail
a. Request for transfer of funds from the Jail Assessment Fund for video conferencing
equipment*
ADJOURN
(Items may be taken in different order)
** Additions /Changes /Corrections
Submitted by: Julie Speer
Date: July 18, 2008; amended July 21, 2008
Copies to: County Board office News Media
County Clerk Committee Members
Respective Department Heads
Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a
County Board meeting.
7/21/2008 1:40 PM
Page 2 of 3
Meeting called to order at 8:33am by Chairperson Speer. Next regular meeting will be August 5th at
8:30am. The September meeting will be on the 10 at 8:30am.
Motion by Borup, 2 nd by Leonard to adopt the agenda. Carried unanimously.
BUDGET 2009
MEDICAL EXAMINER'S REPORT: Swetlik presented 2009 Medical Examiner budget proposals
and explained aspects of each. Swetlik noted the way his office is now defined has changed compared
to 2008 (now considered contract employees). Swetlik explained he targeted the autopsy item as the
adjustment figure to get to the 5% and 10% budget proposals. Discussion regarding challenges of
autopsy estimates.
The committee commended Swetlik on his budget preparation. Motion by Borup, 2 nd by Larson to
approve the proposed 2009 Medical Examiner's budget proposal number La. (0.30% decrease) as
presented and proposal number 2.a. (5.28% decrease) to meet the Finance Committee directive for the
2009 budget and move them forward in the budget process. Carried unanimously. Discussion regarding
the remaining submitted budget proposals; Swetlik explained all reductions were made in the autopsy
category. Motion by Borup, 2 nd by Speer to approve budget proposal 3.a. as presented to reflect the
10% reduction directive. Carried unanimously.
CHILD SUPPORT REPORT: Kapaun presented the 2009 proposed Child Support Department
budget and outlined specific line items. Kapaun summarized it would mean staff reduction to meet the
5% and 10% budget directive; discussion regarding options for staff reduction.
Rebholz left the meeting at 9:23am.
Kapaun reported she is looking into getting the non - enforcement case load out of the system and
explained she doubts this would happen in 2009 as it would require legislative change.
The committee commended Kapaun on researching budget options. Discussion regarding the
complications of the three -level budget process for departments. Motion by Borup, 2 nd by Larson to
approve the 2009 Child Support Department proposal with the alternate budget at 95% and move it
forward in the budget process. Carried unanimously.
DISTRICT ATTORNEY /VICTIM WITNESS REPORT: District Attorney and Victim Witness
2009 proposed budgets were presented; Johnson outlined the process for budget preparation for both
departments. Johnson explained his challenges with the 5% and 10% budget directives as his budget is
almost entirely salaries; discussion regarding revenue sources and budget -cut effects on reimbursement.
Johnson outlined discretionary item cuts; discussion regarding the 90% and 95% budget requirement;
Johnson summarized he has no idea on how to get there explaining if he would lose staff they would not
be able to process certain cases. Gustafson reported a 5 % -10% cut in the Victim Witness office would
wipe out all the operating expenses and cut a staff person.
Discussion regarding unpredictable expenses such as investigative services, expert witness fees, etc.
Discussion regarding options for reducing expenses, Voca Grant funds, volunteer staff and union issues.
Discussion regarding the definite budget directive; the committee members requested submission of the
budgets at 5% and 10% and suggested also submitting a cautionary statement to the Finance Committee
about the circumstances and the ramifications of not having a confident legal system.
Discussion regarding researching other departments that are primarily staff and whether there are
options to incorporate services from other departments.
8/4/2008
Page 3 of 3
a
Jolnlson and Gustafson will provide revised budget proposals at the August 5 th meeting.
SHERIFF'S DEPARTMENT /JAIL REPORT: Hillstead presented an authorization concerning a
transfer from the Jail Assessment Fund in the amount of $14,573 for the purpose of installing video
conferencing equipment. Motion by Larson, 2 nd by Gunderson to approve the transfer of no more than
$15,000 from the Jail Assessment Fund for the purpose of purchasing and implementing video
conferencing equipment. Carried unanimously.
Speer requested the committee address the following: 1) a committee member being able to authorize
transfers as necessary from the Jail Assessment Fund, Confiscated Acct and Drug Fund and the
committee approving the transfer at the next meeting, and 2) a member of the committee having the
ability to attend other committee meetings on behalf of the Public Protection Committee and receiving
mileage and per diem. These items will be placed on the August 5, 2008 agenda.
The 2009 proposed Jail budget was presented and specific line items were described and discussed.
Hillstead reported they have not prepared the budget at the 5% and 10% rate yet because they are
waiting for salary information.
The 2009 proposed Sheriff Department budget was presented and specific line items were outlined and
discussed. Hillstead reported the Court Security position will be effective and reported they are
requesting a fulltime clerk position to continue with dictation/transcription implementation. Discussion
regarding gasoline costs, the bid process and a possible county -wide consortium. Discussion regarding
overtime costs, vehicle purchases /maintenance, laptops in squads, and options for cost reduction.
Discussion regarding revenue and reduction in grants and state aid.
Hillstead reported the Sheriff Department and Jail are one budget but two are prepared for convenience
and they have the flexibility to transfer money back and forth if necessary; always a total budget at the
end of the year.
Hillstead summarized operating costs have been cut and he is submitting the most reasonable budget he
can find. Hillstead will provide the 5% and 10% budget proposals for both the Sheriff's Department and
the Jail at the August 5 th meeting.
Meeting adjourned at 12:06pm.
Cindy Leonard, Secretary
Amy Geurkink, Recording Secretary
8/4/2008
PUBLIC PROTECTION COMMITTEE MEETING
July 23, 2008
BUDGET REVIEW
Official Minutes
MEMBERS PRESENT: Julie Speer, John Borup, Roger Larson and Cindy Leonard. Laura
Gunderson - Tommerdahl arrived at 8:38am. Absent: None.
STAFF PRESENT: Sheriff Dennis Hillstead, Chief Deputy John Shilts, Jail Captain Karen
Humphrey, Accountant/Office Manager Mary Martell, Medical Examiner Casey Swetlik, District
Attorney Eric Johnson, Office Manager Cathy Halverson, Victim Witness Coordinator Ann
Gustafson, Child Support Director Katy Kapaun and Amy Geurkink.
OTHERS PRESENT: County Board Chair Roger Rebholz. Administrative Coordinator Chuck
Whiting arrived at 11:59am.
Meeting called to order at 8:33am by Chairperson Speer. Next regular meeting will be August
5 th at 8:30am. The September meeting will be on the 10 at 8:30am.
Motion by Borup, 2 by Leonard to adopt the agenda. Carried unanimously.
BUDGET 2009
MEDICAL EXAMINER'S REPORT: Swetlik presented 2009 Medical Examiner budget
proposals and explained aspects of each. Swetlik noted the way his office is now defined has
changed compared to 2008 (now considered contract employees). Swetlik explained he targeted
the autopsy item as the adjustment figure to get to the 5% and 10% budget proposals. Discussion
regarding challenges of autopsy estimates.
The committee commended Swetlik on his budget preparation. Motion by Borup, 2 by Larson
to approve the proposed 2009 Medical Examiner's budget proposal number La. (0.30%
decrease) as presented and proposal number 2.a. (5.28% decrease) to meet the Finance
Committee directive for the 2009 budget and move them forward in the budget process. Carried
unanimously. Discussion regarding the remaining submitted budget proposals; Swetlik
explained all reductions were made in the autopsy category. Motion by Borup, 2nd by Speer to
approve budget proposal 3.a. as presented to reflect the 10% reduction directive. Carried
unanimously.
CHILD SUPPORT REPORT: Kapaun presented the 2009 proposed Child Support
Department budget and outlined specific line items. Kapaun summarized it would mean staff
reduction to meet the 5% and 10% budget directive; discussion regarding options for staff
reduction.
Rebholz left the meeting at 9:23am.
Kapaun reported she is looking into getting the non - enforcement case load out of the system and
explained she doubts this would happen in 2009 as it would require legislative change.
-The committee commended Kapaun on researching budget options. Discussion regarding the
complications of the three -level budget process for departments. Motion by Borup, 2 by
Larson to approve the 2009 Child Support Department proposal with the alternate budget at 95%
and move it forward in the budget process. Carried unanimously.
DISTRICT ATTORNEY /VICTIM WITNESS REPORT: District Attorney and Victim
Witness 2009 proposed budgets were presented; Johnson outlined the process for budget
preparation for both departments. Johnson explained his challenges with the 5% and 10%
budget directives as his budget is almost entirely salaries; discussion regarding revenue sources
and budget -cut effects on reimbursement. Johnson outlined discretionary item cuts; discussion
regarding the 90% and 95% budget requirement; Johnson summarized he has no idea on how to
get there explaining if he would lose staff they would not be able to process certain cases.
Gustafson reported a 5 % -10% cut in the Victim Witness office would wipe out all the operating
expenses and cut a staff person.
Discussion regarding unpredictable expenses such as investigative services, expert witness fees,
etc. Discussion regarding options for reducing expenses, Voca Grant funds, volunteer staff and
union issues.
Discussion regarding the definite budget directive; the committee members requested submission
of the budgets at 5% and 10% and suggested also submitting a cautionary statement to the
Finance Committee about the circumstances and the ramifications of not having a confident legal
system.
Discussion regarding researching other departments that are primarily staff and whether there are
options to incorporate services from other departments.
Johnson and Gustafson will provide revised budget proposals at the August 5 th meeting.
SHERIFF'S DEPARTMENT /JAIL REPORT: Hillstead presented an authorization
concerning a transfer from the Jail Assessment Fund in the amount of $14,573 for the purpose of
installing video conferencing equipment. Motion by Larson, 2nd by Gunderson to approve the
transfer of no more than $15,000 from the Jail Assessment Fund for the purpose of purchasing
and implementing video conferencing equipment. Carried unanimously.
Speer requested the committee address the following: 1) a committee member being able to
authorize transfers as necessary from the Jail Assessment Fund, Confiscated Acct and Drug Fund
and the committee approving the transfer at the next meeting, and 2) a member of the committee
having the ability to attend other committee meetings on behalf of the Public Protection
Committee and receiving mileage and per diem. These items will be placed on the August 5,
2008 agenda.
The 2009 proposed Jail budget was presented and specific line items were described and
discussed. Hillstead reported they have not prepared the budget at the 5% and 10% rate yet
because they are waiting for salary information.
The 2009 proposed Sheriff Department budget was presented and specific line items were
outlined and discussed. Hillstead reported the Court Security position will be effective and
reported they are requesting a fulltime clerk position to continue with dictation/transcription
• implementation. Discussion regarding gasoline costs, the bid process and a possible county -wide
consortium. Discussion regarding overtime costs, vehicle purchases /maintenance, laptops in
squads, and options for cost reduction.
Discussion regarding revenue and reduction in grants and state aid.
Hillstead reported the Sheriff Department and Jail are one budget but two are prepared for
convenience and they have the flexibility to transfer money back and forth if necessary; always a
total budget at the end of the year.
Hillstead summarized operating costs have been cut and he is submitting the most reasonable
budget he can find. Hillstead will provide the 5% and 10% budget proposals for both the
Sheriff's Department and the Jail at the August 5 th meeting.
Meeting adjourned at 12:06pm.
Cindy Leonard, Secretary
Amy Geurkink, Recording Secretary
`tl)rrsverl.=larust 5, 2008