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HomeMy WebLinkAboutPublic Protection 09-12-08 NOTICE OF MEETING AND AGENDA PUBLIC PROTECTION COMMITTEE SEPTEMBER 12, 2008 - 8:30AM ST. CROIX COUNTY GOVERNMENT CENTER ROOM 1281 1101 CARMICHAEL ROAD HUDSON, WISCONSIN CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING: August 5, 2008 DATE OF NEXT MEETING: October 8, 2008 OLD AND NEW BUSINESS 1. Web Browser/Visions Update 2. Bills, Vouchers, Capital Outlay* 3. Motel/Hotel/Travel Expenditures* 4. 2009 Budgets* 5. Mission Statements /Goals* 6. Medical Examiner — Casey Swetlik 7. Child Support Administrator — Katy Kapaun a. Unit Clarification —Chuck Whiting, Tammy Funk ** 8. District Attorney Eric Johnson, Victim/Witness Coordinator Ann Gustafson 9. Sheriff Dennis Hillstead, Chief Deputy John Shilts, Patrol Captain Scott Knudson, Jail Captain Karen Humphrey, Accountant/Office Manager Mary Martell a. Expenditures: Drug Fund /Confiscated Acct. /Jail Assessment Rifle Range Update b. Chief Deputy Shilts report re: August 13 Law Enforcement /Judicial roundtable ANNOUNCEMENTS & CORRESPONDENCE ADJOURN (Items may be taken in different order) * These items may be heard by each Department ** Additions /Changes /Corrections Submitted by: Julie Speer Date: August 18, 2008; amended August 27, 2008 Copies to: County Board office News Media County Clerk Committee Members Respective Department Heads Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 8/27/2008 4:10 PM NOTICE OF MEETING AND AGENDA PUBLIC PROTECTION COMMITTEE SEPTEMBER 12, 2008 - 8:30AM ST. CROIX COUNTY GOVERNMENT CENTER ROOM 1281 1101 CARMICHAEL ROAD HUDSON, WISCONSIN CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING: August 5, 2008 DATE OF NEXT MEETING: October 8, 2008 OLD AND NEW BUSINESS 1. Web Browser/Visions Update 2. Bills, Vouchers, Capital Outlay* 3. Motel/Hotel/Travel Expenditures* 4. 2009 Budgets* 5. Mission Statements /Goals* 6. Medical Examiner — Casey Swetlik 7. Child Support Administrator — Katy Kapaun a. Unit Clarification —Chuck Whiting, Tammy Funk ** 8. District Attorney Eric Johnson, Victim/Witness Coordinator Ann Gustafson 9. Sheriff Dennis Hillstead, Chief Deputy John Shilts, Patrol Captain Scott Knudson, Jail Captain Karen Humphrey, Accountant/Office Manager Mary Martell a. Expenditures: Drug Fund /Confiscated Acct. /Jail Assessment Rifle Range Update b. Chief Deputy Shilts report re: August 13 Law Enforcement /Judicial roundtable ANNOUNCEMENTS & CORRESPONDENCE ADJOURN (Items may be taken in different order) * These items may be heard by each Department ** Additions /Changes /Corrections Submitted by: Julie Speer Date: August 18, 2008; amended August 27, 2008 Copies to: County Board office News Media County Clerk Committee Members Respective Department Heads Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 8/27/2008 4:10 PM ST. CROIX COUNTY PUBLIC PROTECTION COMMITTEE MEETING September 12, 2008 Official Minutes MEMBERS PRESENT: Julie Speer, John Borup, Cindy Leonard, Roger Larson. Absent: Laura Gunderson - Tommerdahl. STAFF PRESENT: Sheriff Dennis Hillstead, Chief Deputy John Shilts, Patrol Captain Scott Knudson, Accountant /Office Manager Mary Martell, Medical Examiner Casey Swetlik, Child Support Director Katy Kapaun, Administrative Coordinator Chuck Whiting, Human Resource Administrator Tammy Funk, District Attorney Eric Johnson, Kim Dupre, Chad Wolske, Linda Geraghty, Betsy Wesser, Lisa Plunkett and Amy Geurkink. OTHERS PRESENT: Steve Hartman, Staff Representative AFSCME - Council 40. Meeting called to order at 8:37am by Chair Speer. Motion by Borup, 2 by Larson to adopt the agenda. Carried unanimously. Motion by Leonard, 2 by Larson to approve the minutes of the August 5, 2008 meeting. Carried unanimously. The next regular meeting will be October 8, 2008 at 8:30am and the November meeting will be on the 13"' at 8:30am. CHILD SUPPORT REPORT: Kapaun commenced discussion regarding unit clarification explaining they recently became aware of the affected Child Support staff positions. Hartman explained aspects of prior unit clarifications and reported the simplest way to act is to give employees the choice whether or not to join under the union contract terms offered; if an employee decides not to accept then everything stays the same. Dupre summarized it is a personal decision and employees need to determine what is best for them. Discussion regarding staff not being aware their positions were under discussion; Whiting explained negotiations are held in closed session and once a decision is made then the employees make their decisions. Discussion regarding seniority issues, union pay -grid, outcome of Springsted, budget restraint issues, union/non -union position reduction options, past policy and decision deadline(s). Hartman, Dupre, Geraghty, Wolske, Wesser and Plunkett left the meeting at 9:24am. Brief discussion regarding positions that have exited from the union in the past, timeframe involved with Springsted, possible union merger and committee members using caution concerning union advisory statements. Funk left the meeting at 9:30am Kapaun presented August bills in the amount of $1,820.07 and clarified some specific expenses. Motion by Borup, 2nd by Leonard to approve the bills as presented. Carried unanimously. Kapaun reported there are approximately six weeks remaining to earn the state performance standard levels. Kapaun reported she will attend the fall conference at the end of this month and will share the direction of the state with the committee at the next meeting. Kapaun reported she is looking into a private company for process service needs; she will discuss with the Sheriff's Department and will bring back more information. Brief discussion regarding the 2009 budget presentation to the County Board. MEDICAL EXAMINER'S REPORT: Swetlik presented August 2008 Medical Examiner bills in the amount of $3,880.42 and the year -to -date budget summary. Swetlik reported there are two outstanding autopsies and summarized his department budget is on track. Motion by Larson, 2nd by Borup to approve the bills as presented. Carried unanimously. Swetlik presented updated 2009 budget information as a result of Finance Committee decisions and explained he is comfortable with submitting the budget at a 5% reduction. Discussion regarding autopsy numbers, phone reports /reportable deaths, cremations, grant funding, etc. Motion by Leonard, 2 nd by Borup to approve the 2009 Medical Examiner budget at the 5% reduction. Carried unanimously. Short break taken at 9:52am. DISTRICT ATTORNEY /VICTIM WITNESS REPORT: Speer read letters regarding Voca Grant /Victim Witness reimbursement. Johnson presented August 2008 District Attorney bills in the amount of $2,906.34, clarified some specific expenses and suggested looking at ways to cut mileage reimbursement costs with regard to driving to various Department Head meeting locations. Brief discussion regarding other employee travel expenses. Motion by Borup, 2 " by Leonard to approve the bills as presented. Carried unanimously. Johnson reported they are becoming accustomed to changes involved with the addition of the 4th Judgeship and reported assistant DA McQuillen will retire in January and they will be looking to fill that position. Discussion regarding aspects of the 2009 budget presentation to the County Board; Johnson expressed his concern whether all departments have submitted their budgets at the 5% and 10% directive and also expressed his concern that if cuts are made it is done county -wide. Johnson reported his office is in transition now that Victim Witness has moved into the new office space; the committee took a quick tour of the newly implemented Victim Witness office. REPORTS OF THE SHERIFF DEPT /JAIL /PATROL CAPTAIN: August 2008 Jail bills in the amount of $69,410.59 were presented. Discussion regarding services currently provided through St. Croix Industries. Brief discussion regarding the remote storage site in Minnesota. Motion by Borup, 2 "d by Larson to approve the bills as presented. Carried unanimously. -2- August 2008 Sheriff Department bills in the amount of $27,852.16 were presented and specific expenses were clarified. Motion by Borup, 2" d by Leonard to approve the bills as presented. Carried unanimously. Discussion regarding current jail population and the effects of the 4'" Judgeship. Hillstead reported they have started the video conferencing in the jail for initial court appearances; Hillstead indicated it is going well and saving a considerable amount of time. Hillstead presented authorizations to exceed hotel allowance in the amount of $109.45 for two nights for officers to attend dog training in the state of Minnesota. Motion by Larson, 2 "d by Leonard to approve. Carried unanimously. Discussion regarding position hiring; Hillstead reported he will hold off until budget decisions have been made. Discussion regarding medical /mental health issues in the jail, pod system design issues, segregation issues, disruptions /consequences, internal rules /court system, etc. Hillstead reported they are trying some different things in the jail in an attempt to create a more positive atmosphere. Hillstead presented a brochure and provided an update concerning fundraising for Project Lifesaver, a program concerning tracking devices for people with autism, Alzheimer's, etc.; Hillstead described it as an extremely beneficial program. Discussion regarding the 2009 budget presentation before the County Board. Hillstead expressed concern that it is a lot of departments to get through in one day and much of the information has already been provided. Hillstead also expressed his concern over the budget process as it seemingly has departments defending why their department ought to take priority. Hillstead also indicated there ought to be a referendum to poll citizens on what they perceive to be the most important county services. Shilts and Leonard reported on a recent roundtable discussion held in Hudson with local law enforcement, the Attorney General and legislators. Meeting adjourned at 11:21am. Cindy Leonard, Secretary Amy Geurkink, Recording Secretary Approved Oclaber S, 2008 -3-