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Home My WebLink AboutTransportation Committee 07-12-10 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY TRANSPORTATION COMMITTEE July 12, 2010 - 8:30 A.M. St. Croix County Highway Department Office, 920 -3 Street, Hammond, WI CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING DATE OF NEXT MEETING CONSIDER VOUCHERS FOR PAYMENT FINANCIAL REPORT REVIEW HIGHWAY SAFETY MINUTES CONSIDER SEMINAR ATTENDANCE REQUESTS CONSIDER STATE PROJECT REQUESTS ANNOUNCEMENTS & CORRESPONDENCE OLD AND NEW BUSINESS 1. Consider Schedule of Land Interests for CTH "W" Road Construction 2. Consider Building Electrical Upgrade Proposals 3. Consider Chloride Proposals 4. Consider Blade Proposals 5. Consider/Review Sealcoat Material 6. 2011 Budget Discussions 7. Review of Transportation Element of the County's Comprehensive Plan 8. 2011— 2012 Goals 9. Presentation of WCHA Memorial and Years of Service Resolutions ANY OTHER BUSINESS AUTHORIZED BY LAW POSSIBLE AGENDA ITEMS FOR NEXT MEETING NOTE: A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board meetings. ADJOURN (Items may be taken in different order. Action may be taken on any or all items shown.) SUBMITTED BY - Tim Ramberg, Highway Commissioner DATE SUBMITTED — July 1, 2010 ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 7/1/2010 3:44 PM MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of July 12, 2010 The meeting was called to order by Chair Rebholz at 8:30 A.M. Roll call was taken with Rebholz, Schrank, Hurtgen, Peavey and Sicard in attendance. Others present for all or parts of the meeting included Chuck Whiting, Administrative Coordinator; Dave Fodroczi, Planning & Zoning; Ellen Denzer, Planning; Dale Adams, Auth Consulting; Donna King, Charles Grant, Vera Grant, Tim Ramberg, Rich Loney, Jane Bond, Randy Gunderson and Rod Konshaug. A motion was made and seconded (Sicard /Hurtgen) to adopt the agenda as published. Motion carried. A motion was made and seconded (Peavey /Schrank) to approve the minutes of the June 14, 2010 and June 16, 2010 meetings as presented. Motion carried. The August meeting will be held August 9, 2010 at 8:30 a.m. with Rebholz and Peavey reviewing bills prior to the meeting. Rebholz and Sicard reviewed the vouchers at 8:30 A.M. A motion was made and seconded (Rebholz/Sicard) to approve the vouchers for payment. Motion carried. Bond reviewed the June 30, 2010 Financial Report with the Committee. Schrank and Bond reviewed the June 24, 2010 Safety Committee minutes. A motion was made and seconded (Schrank/Hurtgen) to approve the Safety Committee's recommendation to discontinue use of the two oxygen tanks at the Highway Department and donate them to the Sheriff's Department. Motion carried. Consider Seminar Attendance Requests: There were no seminar attendance requests to review this month. Consider State Project Requests: A motion was made and seconded (Hurtgen /Peavey) to approve the contract for construction with WisDOT for traffic control on 1 -94 at STH 65 in the amount of forty-nine hundred fifty dollars ($4,950.00) Motion carried. Ramberg reviewed the following announcements and correspondence with the Committee: • Resolutions from various counties covering the Wisconsin Prevailing Wage Rate Law and the use of design -build construction methods by County entities. • News article concerning the Stillwater Bridge. • Correspondence regarding the segregation of transportation funds within the State. Consider /Review Sealcoat Material: Gunderson updated the Committee on our chipsealing program for the year. He noted recent problems we have had with the vendor we are currently using for supply and distribution of chipseal oil. A motion was made and seconded (Schrank/Hurtgen) to include the Henry G. Meiggs Company to our list of vendors for bituminous road oil. Motion carried. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 July 12, 2010 Review of Transportation Element of the County's Comprehensive Plan: Fodroczi distributed and reviewed information on the required elements in the County's Comprehensive Plan document. He noted that Planning and Zoning and Highway have been working together on this element and have come up with a document for the Transportation Committee to review and endorse. Denzer provided the Committee with a draft copy of the transportation element. She described the various sections within the document. She requested that the Committee review the document within the next month or two and be prepared to discuss any questions at a later meeting. Consider Building Electrical Upgrade Proposal: Dale Adams of Auth Consulting reviewed the proposals received for the building electrical upgrade. A motion was made and seconded (Schrank/Sicard) to accept the proposal from J &L Steel Electrical Services of Hudson Wisconsin for a total amount of thirty-four thousand two hundred twenty -five dollars ($34,225.00) including alternate. Motion carried. Consider Chloride Proposals: Loney reviewed proposals accepted for chloride proposals received. A motion was made (Peavey /Hurtgen) to accept the proposal from Morton Salt for sodium chloride at a cost of fifty -six ($56.00) per ton picked up. Motion carried. A motion was made (Schrank/Hurtgen) to accept the proposal from Knight Chemicals for calcium chloride at a cost of ten dollars fifty cents ($10.50) per bag delivered. Motion carried. A motion was made (Schrank/Rebholz) to accept the proposal from Knight Chemical for liquid calcium chloride at a cost of eighty -three cents ($.83) per gallon delivered. Motion carried. A motion was made (Hurtgen /Peavey) to accept the proposal from Scottwood Industries for liquid magnesium chloride at a cost of ninety -nine cents ($.99) per gallon delivered. Motion carried. Consider Schedule of Land Interest for CTH "W' Road Construction: Ramberg reviewed the schedule of land interest for the CTH "W" construction project. A motion was made and seconded (Schrank/Sicard) to approve the schedule of land interests as presented. Motion carried. Consider Blade Proposals: Loney reviewed the proposals received for various blades. Kongshaug shared with the Committee experiences we have had with several of the companies over the years with our blade purchases. A motion was made and seconded (Schrank/Hurtgen) to accept the proposal from Burke Truck and Equipment of Madison Wisconsin for an initial purchase of forty -five thousand five hundred twenty -three dollars and twenty cents ($45,523.20) and purchases throughout the year at prices presented. Motion carried. 2011 Preliminary Budget Discussion: Ramberg updated the Committee on the status of the 2011 budget. i ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3 July 12, 2010 2010 -2011 Goals: Ramberg reviewed with the Committee status of several of the Department's goals. He discussed current staffing needs with several vacancies having been recently created. Whiting noted that there will be a meeting of the Committee of the Whole in mid September for budget presentations. He also noted that the 1 -94 Corridor has an official name; it is official called the "Gateway Corridor'. Presentation of WCHA Resolutions: Donna King, on behalf Dick King and Charlie Grant were presented with a resolution from WCHA honoring them for their years of dedicated service to transportation. Adjournment: Schrank called for adjournment at 11:28 a.m. with unanimous consent of the Committee. ----------------------------- SECRETARY