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HomeMy WebLinkAboutTransportation Committee 05-10-10 i NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY TRANSPORTATION COMMITTEE May 10, 2010 - 8:30 A.M. St. Croix County Highway Department Office, 920 -3 Street, Hammond, WI CALL TO ORDER ROLL CALL ADOPTION OF AGENDA COMMITTEE REORGANIZATION APPROVAL OF MINUTES OF PREVIOUS MEETING DATE OF NEXT MEETING & MEETING DATE SCHEDULE CONSIDER VOUCHERS FOR PAYMENT REVIEW FUND BALANCES REVIEW HIGHWAY SAFETY MINUTES CONSIDER SEMINAR ATTENDANCE REQUESTS CONSIDER STATE PROJECT REQUESTS ANNOUNCEMENTS & CORRESPONDENCE OLD AND NEW BUSINESS 1. Review Highway Department Organizational Chart 2. Review and Update Mission and Business Responsibilities Statements 3. Patrol Superintendent Report 4. Consider Proposals Received for Centerline and Edgeline Painting 5. Consider Proposals Received for Erosion Control Materials 6. Update on Final Phase of Building Electrical Project —10:00 AM 7. Consider/Review CTH "F" Project Utility Relocation Concern 8. Review 2009 Report of Financial Operations 9. 2011— 2012 Goals ANY OTHER BUSINESS AUTHORIZED BY LAW POSSIBLE AGENDA ITEMS FOR NEXT MEETING NOTE: A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board meetings. ADJOURN (Items may be taken in different order. Action may be taken on any or all items shown.) SUBMITTED BY - Tim Ramberg, Highway Commissioner DATE SUBMITTED — May 3, 2010 ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 5/4/2010 8:29 AM MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of May 10, 2010 The meeting was called to order by Convener Rebholz at 8:30 A.M. Roll call was taken with Rebholz, Schrank, Hurtgen and Peavey in attendance. Sicard was excused. Others present for all or parts of the meeting included Daryl Standafer, County Board Chair; Chuck Whiting, Administrative Coordinator; Dale Adams, AUTH Consulting; Tim Ramberg, Jim Harer, Rich Loney and Jane Bond. Sicard joined via telephone. A motion was made and seconded (Schrank/Peavey) to adopt the agenda as published. Motion carried. A motion was made and seconded (Schrank/Peavey) to nominate Rebholz for Chairman of the Transportation Committee. Motion carried. A motion was made and seconded (Schrank/Hurtgen) to close nominations and cast a unanimous vote for Rebholz as Chair. Motion carried. A motion was made and seconded (Rebholz/Hurtgen) to nominate Schrank for Vice - chairman of the Transportation Committee. Motion carried. A motion was made and seconded (Hurtgen /Rebholz) to close nominations and cast a unanimous vote for Schrank as Vice - chair. Motion carried. A motion was made and seconded (Rebholz/Hurtgen) to nominate Peavey for Secretary of the Transportation Committee. Motion carried. A motion was made and seconded (Schrank/Hurtgen) to close nominations and cast a unanimous vote for Peavey as Secretary. Motion carried. A motion was made and seconded (Schrank/Rebholz) to approve the minutes of the April 9, 2010 meeting as presented. Motion carried. A motion was made and seconded (Schrank/Hurtgen) to set the June meeting for June 14, 2010 at 8:30 a.m. with Rebholz and Hurtgen reviewing vendors prior to the meeting, and future meetings of the Transportations Committee be held on the second Monday of the month unless otherwise noted. Motion carried. Rebholz and Schrank reviewed the vouchers at 8:00 A.M. A motion was made and seconded (Peavey /Schrank) to approve the vouchers for payment. Motion carried. Bond reviewed the April 30, 2010 Financial Report with the Committee. There were no Safety Committee minutes to review this month. The Committee delegated Schrank as the Transportation Committee Member representative on the Safety Committee. Consider Seminar Attendance Requests: The Committee reviewed the arrangements for the upcoming Summer Highway Conference. Consider State Proiect Requests: There were two State Project Requests to review and consider this month. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 May 10, 2010 A motion was made and seconded (Schrank/Hurtgen) to approve the contract for construction with WisDOT for drainage maintenance following the US Hwy 63 construction project bid out in 2009 in the amount of forty -eight hundred dollars ($4,800.00) Motion carried. A motion was made and seconded (Hurtgen /Schrank) to approve the WisDOT contracts for construction by local forces for the projects on CTH "M ", "CC" and Baer Drive in the Town of Hudson. Motion carried. Ramberg reviewed the following announcements and correspondence with the Committee: • Distributed reference material on State Statutes and Administrative Codes relevant to highways. • Reviewed a quit claim deed to be signed by the Transportation Committee Chair for right -of -way on the CTH "C" project. Patrol Superintendent Report: Harer addressed the current staffing at the department. He noted that we have hired two new employees to fill recent vacancies; however we are working with two fewer employees than in the past. He discussed even further reductions in the upcoming State budget. This will mean reductions in service on the State system including reduced wayside accessibility, less litter pickup, reduction in surveillance and decreased vegetation control. Harer further re- capped the 2010 projected work schedule for county and local municipality roads. He closed his report by announcing his retirement from the Highway Department after 40 years of service. He expressed gratitude to the Committee for the opportunities he has had with the County and noted that St. Croix County Highway Department is a very good place to work. The Committee applauded and thanked Harer for the tremendous service he has given the County throughout his tenure. Ramberg extended an invitation to the Committee to an open house in Jim's honor on Friday June 4th at the Highway Department from 10:00 a.m. until 1:00 p.m. The Committee discussed the timeline to hire a Patrol Superintendent replacement, with the intent to hold interviews during the week of June 21 through 26 Review Highway Department Organizational Chart: Ramberg distributed and reviewed the Highway Department's organizational chart with the Committee, focusing on the strengths of the staff. He noted his desire to utilize a strengths characteristics test as one of the components in hiring a new Patrol Superintendent. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3 May 10, 2010 Review and Update Mission and Business Responsibilities Statement: A copy of the current Highway Department Mission Statement was distributed and reviewed, with no changes being noted. Consider Proposals Received for Centerlining and Edgeline Painting: Loney reviewed the proposals received for centerlining and edgelining. A motion was made and seconded (Rebholz/Hurtgen) to accept the proposal from Traffic Marking Services, Inc. of Maple Lake, Minnesota for the 2010 centerlining and edgelining for the basic price of $.043 per linear foot for 4" yellow or white striping. Motion carried. Consider Erosion Control Material and Seed Proposals: Loney reviewed the proposals received for erosion control material and seeds. A motion was made and seconded (Schrank/Hurtgen) to accept the proposal from Twin City Seed Company, of Edina, Minnesota as presented for seeds with an initial purchase cost of $1,431.50 and Construction Fabrics and Materials of Cottage Grove Wisconsin as presented for erosion control material with an initial purchase cost of $4,559.80. Motion carried. Update on Final Phase of Building Electrical Project Dale Adams of Auth Consulting addressed the Committee on the final phase of the building's electrical update. He reviewed the original long -range plan and issues with the electrical system and the previous phases completed. He further explained how the final phase update would help preserve the life of shop and other equipment. Consider /Review CTH "F" Project Utility Location Concern: Ramberg informed the Committee that a utility company was challenging the requirement to move utilities without reimbursement for utilities within the Highway's right -of -way along the CTH "F" project. Ramberg noted that the utility is in the right -of -way by permit, which clearly states that if the utility must be moved to accommodate a construction project the costs to do so are the responsibility of the permit applicant (i.e. the utility company). Review 2009 Report of Financial Operations: The 2009 Report of Financial Operations was distributed to the Committee. Ramberg reviewed the highlights of the 2009 operations outlining trends in work performed in accordance with the Highway Department's maintenance and construction programs and goals. 2010 -2011 Goals: Ramberg reviewed with the Committee status of several of the Department's goals. Rebholz and Whiting gave an update on the 1 -94 Corridor Coalition. Adjournment: Rebholz called for adjournment at 10:55 a.m. with unanimous consent of the Committee. ----------------------------- SECRETARY