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HomeMy WebLinkAboutTransportation Committee 09-13-10 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY TRANSPORTATION COMMITTEE September 13, 2010 - 8:30 A.M. St Croix County Highway Department Office, 920 -Y Street, Hammond, WI CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING DATE OF NEXT MEETING CONSIDER VOUCHERS FOR PAYMENT FINANCIAL REPORT REVIEW HIGHWAY SAFETY MINUTES CONSIDER SEMINAR ATTENDANCE REQUESTS CONSIDER STATE PROJECT REQUESTS ANNOUNCEMENTS & CORRESPONDENCE OLD AND NEW BUSINESS 2. Consider Flood Damage Aid Petitions 3. Review Draft Transportation Element of the Comprehensive Plan 4. Availability of Road Building Resource Discussions 5. 2011 Budget 6. 2011— 2012 Goals 7. Recognition of Retired Employee ANY OTHER BUSINESS AUTHORIZED BY LAW POSSIBLE AGENDA ITEMS FOR NEXT MEETING NOTE: A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board meetings. ADJOURN (Items may be taken in different order. Action may be taken on any or all items shown.) SUBMITTED BY - Tim Ramberg, Highway Commissioner DATE SUBMITTED — September 2, 2010 ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 9/16/2010 3:42 PM Action of the September 13th meeting was confirmed by the Transportation Committee on September 24, 2010. See official September 24th Transportation Committee minutes. MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting f September 13 2010 g p , Official The meeting was called to order by Chair Rebholz at 8:34 A.M. Roll call was taken with Rebholz, Schrank, Hurtgen and Peavey in attendance. Sicard arrived at 8:36 a.m. Others present for all or parts of the meeting included Chuck Whiting, Administrative Coordinator; Dave Fodroczi, Planning & Zoning; Ellen Denzer, Planning; Tim Ramberg, Rich Loney, and Jane Bond, A motion was made and seconded (Schrank/Hurtgen) to adopt the agenda as published. Motion carried. A motion was made and seconded (Schrank/Hurtgen) to approve the minutes of the August 9, 2010 meeting as presented. Motion carried. September 24, 2010 has been set for the Rail Coalition annual meeting to be held at The Orchard Conference Center in Baldwin, Wisconsin at 9:00 a.m. The October meeting is scheduled for October 11, 2010 at 8:30 a.m. with Rebholz and Schrank reviewing bills prior to the meeting. Ramberg updated and confirmed what the total approximate costs will come to for sponsoring the September Rail Coalition meeting at The Orchard in Baldwin with the use of the facility and refreshments. Rebholz and Hurtgen reviewed the vouchers at 8:00 A.M. A motion was made and seconded (Rebholz/Hurtgen) to approve the vouchers for payment. Motion carried. Bond reviewed the July 31, 2010 Financial Report with the Committee. Schrank reviewed the August 25 Safety Committee minutes with the Committee. Ramberg noted that the Safety Committee recommended that fire extinguishers be put on mowing tractors. The Committee discussed the cost versus the value and agreed that fire extinguishers be placed on the tractors. Consider Seminar Attendance Requests: A motion was made and seconded (Peavey /Hurtgen) to approve up one employee to attend the Right of Way training to be held September 30 in Rice Lake, Wisconsin at a cost of twenty -five dollars ($25.00). Motion carried. A motion was made and seconded (Schrank/Peavey) to allow up to five employees attend the Winter Road Maintenance class to be held on September 16 in Eau Claire, Wisconsin at a cost of sixty dollars ($60.00) per person. Motion carried. Consider State Project Requests: A motion was made and seconded (Hurtgen / Schrank) to approve the Emergency Discretionary Maintenance Agreement (DMA) with WisDOT for repair of flood damage in the amount of one hundred thousand dollars ($100,000.00). Motion carried. Ramberg reviewed the following announcements and correspondence with the Committee: ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 September 13, 2010 Official • A "Thank You" to Polk County Highway Department for their assistance during the recent flood. • Review of current legislative issues relative to transportation. • Invitation from the DNR to participate on a joint panel on invasive species. • Review of resolutions proposed by other counties regarding county tax limits and prevailing wage rate mandates. Review Draft Transportation Element of the Comprehensive Plan: Ellen Denzer reviewed the changes made to the Transportation Element of the County's Comprehensive Plan. The Committee requested additional revisions to address q such things as duplicate road names and addresses in municipalities, addition of links to find more current traffic count data in the future, air transportation locations, addressing ATV and EMV use on County roads and awareness of the agricultural community's use of the roadway system. The Committee thanked Fodroczi and Denzer for the significant amount of time and effort they and their department have put into the transportation element of the plan. Denzer noted the Planning and Zoning Department would make the changes to the document as discussed and return at a later date for review. The document is also being reviewed by the Community Development Committee. Both committees will review the changes developed. Fodroczi stated that the Comprehensive Plan should be available for public hearing in late 2011 with final adoption of the plan by 2011 -year end. Consider Flood Damage Aid Petitions: Ramberg gave a brief overview of the devastation on the State, County and local roads caused by the August flooding. He also overviewed the efforts made to obtain emergency funding at both state and federal levels. Kristen Sailer, St Croix County ESS Emergency Services Coordinator, is working on Federal funding, while the Highway Department is working with WisDOT on State transportation flood aid. Ramberg explained that because of the scope of the repair work, the State is allowing petitions to be submitted for funding in two years as opposed to submitting for funding after the entire repair work has been completed, which can take over several years. A motion was made and seconded (Schrank/Peavy) to approve the petitions for 2010 and 2011 State Emergency Funding for County flood damage repair. Motion Carried. Availability of Road Building Resource Discussions: Ramberg updated the Committee on the current status of County owned lime rock quarry materials as well as vendor material sources. Ramberg noted that the Department is exploring options to expand material availability. The Committee supported the Department's effort. 2011 Budget: Ramberg reviewed a request from the Administrative Committee to cut $100,000 to $150,000 from the 2011 Highway Department Budget. After extensive discussion of the Departments concerted efforts to maintain no increases in operating expenses and the need to adhere to the long -range plan, the Committee looked at other means to balance the budget, including increasing the vehicle registration fee. The Committee agreed to reduce the 2011 budget by $108,000.00 to the 2010 level and will determine internally in which areas to make adjustments. 2010 -2011 Goals: Ramberg reviewed the current ongoing department goals. Recognition of Retired Employees: This item was tabled for a later meeting. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3 September 13, 2010 Official Adjournment: Rebholz called for adjournment at 12:18 p.m. with unanimous consent of the Committee. ----------------------------- SECRETARY