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HomeMy WebLinkAboutTransportation Committee 01-08-10 - NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY TRANSPORTATION COMMITTEE January 8, 2010 - 8:30 A.M. St. Croix County Highway Department Office, 920 -3 rd Street, Hammond, WI CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING DATE OF NEXT MEETING CONSIDER VOUCHERS FOR PAYMENT REVIEW FUND BALANCES REVIEW HIGHWAY SAFETY MINUTES CONSIDER SEMINAR ATTENDANCE REQUESTS CONSIDER STATE PROJECT REQUESTS ANNOUNCEMENTS & CORRESPONDENCE OLD AND NEW BUSINESS 1. Update COOP /COG Plan 2. Consider Small Truck Proposals 3. Consider Request to Purchase Excess Pit Land 4. Pit Property Update 5. Consider Options for 2010 Construction Pavement Width on CTH "C" 6. Consider I -94 Corridor Coalition Memorandum of Understanding 7. 2010 — 2011 Goals ANY OTHER BUSINESS AUTHORIZED BY LAW POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURN (Items may be taken in different order. Action may be taken on any or all items shown.) SUBMITTED BY - Tim Ramberg, Highway Commissioner DATE SUBMITTED — January 4, 2010 ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 1/4/2010 8:05 AM MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of January 8, 2010 The meeting was called to order by Chairman King at 8:30 A.M. Roll call was taken with King, Peterson, Rebholz, Schrank and Grant in attendance. Others present for all or parts of the meeting included Chuck Whiting, Jim Harer, Brian Halling, Jeff Durkee, Rich Loney and Jane Bond. A motion was made and seconded (Shrank/Peterson) to adopt the agenda as published. Motion carried. A motion was made and seconded (Rebholz/Shrank) to approve the minutes of the December 9, 2009 meeting as presented. Motion carried. A motion was made and seconded (Rebholz/Peterson) to set the February meeting for February 9, 2010 at 8:30 a.m. with King and Rebholz reviewing vendors prior to the meeting. Motion carried. King and Shrank reviewed the vouchers at 8:00 A.M. A motion was made and seconded (Shrank/King) to approve the vouchers for payment. Motion carried. Bond reviewed the November 30 fund balances with the Committee, comparing them to the same time last year. Grant and Bond reviewed the December 17 Safety Committee minutes with the Committee. A motion was made and seconded (Grant/Peterson) to allow up to 2 employees to attend the Electrical Hazard and Power Tools Safety meeting in Eau Claire Wisconsin on January 28, 2010 at a cost of one hundred five dollars ($105.00) per person. Motion carried. A motion was made and seconded (Shrank/Rebholz) to allow one employee to attend all and two employees to attend one day of the Surveyor Institute Conference March 2nd through 10 2010 at a cost of two hundred thirty-five dollars ($235.00) for full seminar and one hundred sixty dollars ($160.00) each for one day attendance plus accommodations. Motion carried. There were no state project requests to review this month. Loney reviewed the following announcements and correspondence with the Committee: • Note from town chairman thanking the Highway Department for the excellent winter maintenance they are providing the Town. • Distribution of two WCHA newsletters. • Request for storm data from the St. Croix County Office of Emergency Management for a possible declaration of disaster for the December 8 through 10, 2009 storm. Update COOP /COG Plan: Loney reviewed the scope and changes made to the 2010 Highway Department COOP /COG plan. Chair King signed an acknowledgement of review and approval. Consider Small Truck Proposals: Loney reviewed the proposals received for one 2010 4x4 half -ton pickup, one 2010 one ton truck and one 2010 4x4 crew cab truck and discussed re- purposing of the existing truck in the fleet as well as the disposal of two of the older fleet pickups this spring. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 January 8, 2010 A motion was made and seconded (Peterson /Rebholz) to purchase a 2010 Ford F150 4x4 pickup from Anderson Ford of Baldwin Wisconsin in the amount of twenty -four thousand two hundred forty - three dollars ($24,243.00). Motion carried. A motion was made and seconded (Rebholz/Schrank) to purchase one 2010 F350 truck from Badger Truck Center of Milwaukee Wisconsin in the amount of twenty -three thousand two hundred four dollars and eighty -two cents ($23,204.82). Motion carried. A motion was made and seconded (Schrank/King) to purchase one 2010 F550 truck from Badger Truck Center of Milwaukee Wisconsin in the amount of forty -one thousand seven hundred twenty - nine dollars and eighty -eight cents ($41,729.88). Motion carried. Consider Request to Purchase Excess Pit Land: Hailing updated the committee on the requests at the Casey Pit site. Regarding the proposed property swap and driveway relocation, it was the consensus of the Committee to proceed with necessary steps to relocate the entrance to the location discussed and possible land transfer with the adjoining property owner. The Committee also agreed to proceed with investigation into the rezoning of the 11.67 acres to Conservancy and to continue negotiations with the interested adjoining property owner. Hailing noted that it was the recommendation of Corporation Counsel to contact the property owner whose entrance encroaches our property to come up with a plan to permanently rectify the problem. A motion was made and seconded (Rebholz/Peterson) to move forward as discussed on all three issues immediately so the pit entrance can be relocated by spring 2010 if feasible. Motion carried. Pit Property Update: Hailing reviewed with the Committee the past agreement with the Town of Somerset to deed over to the Town a parcel of land from our Somerset Pit site sufficient to allow their existing sheds be within their property boundaries. The Committee acknowledged the previous informal agreement and instructed Hailing to proceed with the necessary steps to complete the transaction, with the Town paying any costs involved in the transfer. Consider Options for 2010 Construction Pavement Width on CTH "C ": Durkee and Loney reviewed with the Committee discussions on the width of pavement on the upcoming CTH "C project. It was the consensus of the full Committee to include an additional two feet width of blacktop to the project. Consider 1 -94 Corridor Coalition Memorandum of Understanding: Whiting reviewed with the Committee the "Memorandum of Understanding Establishing the West Central Wisconsin Interstate 94 Corridor Coalition" that St. Croix County has been asked to sign. He discussed the purpose, scope and importance of the formation of this collation. The Committee discussed possible candidates to represent St. Croix County on the Coalition. 2010 -2011 Goals: Loney, Harer and Durkee shared with the Committee recent staff discussions for 2010 -2011 projects, as well as major project needs should the County proceed with the sale of Recovery Bonds in 2010. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3 . Janubry 8, 2010 Adjournment: King adjourned at 10:33 a.m. ----------------------------- SECRETARY