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HomeMy WebLinkAboutCoordinated Family Services 05-28-10 NOTICE OF MEETING AND AGENDA St. Croix County Coordinated Family Services MAY 28TH , 2010 1:30PM ST. CROIX COUNTY HEALTH AND HUMAN SERVICES 1445 N. 4 TH ST. NEW RICHMOND, WI 54017 CALL TO ORDER ROLL CALL/Introductions ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING — March 12th, 2010 DATE OF NEXT MEETING — TBD OLD AND NEW BUSINESS 1. Enrollment Status Report- Dawn Campbell 2. Review flow chart and Referral, Screening and Enrollment handouts for CFS referrals- Dawn Campbell 3. Update on Website- Ben Tomandl 4. Report from Outreach adhoc workgroup- Workgroup members 5. Review Informed Consent regarding school staff maintaining CFS records -Dawn Campbell 6. Update on CFS parent survey -Deb Ramacher 7. Family Fun Day update -Deb Ramacher ANNOUNCEMENTS & CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURN (Items may be taken in different order) * These items will be heard by each Department ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 5/20/2010 1:28 PM Minutes of the St. Croix County Coordinated Family Services Coordinating Committee 5/28/10 Members Present: Dawn Campbell, Shelley Albright, Patti Phillips, Mary Paulson, Jenna Clark, Martina Parker, Lorie Jensen, Ben Tomandl, Toni Chambers, Robyn Spencer -Beck, Kim Wojcik, Deb Ramacher, Julie Johnson, Kathy Dunlap Members Excused: Darren Kern; Charlie Alf, Ron Kiesler, Anne Wollan. CALL TO ORDER Chair Phillipps called the meeting to order at 1:38 PM. ROLL CALL/INTRODUCTIONS ADOPTION OF AGENDA Motion: A motion was introduced by Deb Ramacher, seconded by Tina Parker, and unanimously adopted: That today's agenda be adopted and approved as circulated. APPROVAL OF MINUTES OF PREVIOUS MEETING — March 12th, 2010 Motion A motion was introduced by Tina Parker (with correction of Nick Dibbles name), seconded by Lori Jensen, and unanimously adopted: That the minutes of the 5/28/10 St. Croix County Coordinated Family Services Coordinating Committee meeting be approved as circulated DATE OF NEXT MEETING — The next St. Croix County Coordinated Family Services Coordinating Committee meeting is scheduled for 9/10/10 @ 1:30 at the St. Croix County Department of Health and Human Service OLD AND NEW BUSINESS Enrollment Status Report- Dawn Campbell Campbell reviewed the current Enrollment Status Report. Campbell noted that about half of our current teams are for Elementary school aged children, which is positive to see. When CFS started, the majority of teams were for high school aged kids. The majority of kids live in home. Glenwood City now has a team. Upon suggestion from the Committee, Campbell separated out the average length of time that teams have been open for each of the categories /reasons for closure. It was noted that the average length of time on teams that closed due to successful completion of the process was 16months. Shorter average times correlated with teams that ended without as much success or with teams that closed due to moving, etc.There was a question asked as to how are teams w/o funding (such as Medical Assistance or the Waiver) supported — County provides services regardless of funding. . Review flow chart and Referral, Screening and Enrollment handouts for CFS referrals- Dawn Campbell Campbell reviewed the revisions and changes made to these documents based on previous discussion with the Committee on how to best utilize the centralized intake process for the YCSS Dept. with the CFS Referrals. Flow charts were also updated. It was noted that this would be good information to review with point people from area schools, maybe at the start of the school year. Internal CFS referrals from within DHHS will continue to go to Tim Markgraf, other CFS referrals come to Dawn Campbell. Campbell will add to the referral checklist risk of out of home placements to correlate with the referral form. The revised copies were distributed to team members at the meeting. Update on Website- Ben Tomandl Tomandl updated the Committee that there is an ability to have a stand alone website with a separate domain/ web address but that would need to be purchased separate from the county & managed independently. There was discussion as to if this could be managed by a school group as a class project. There would still need to have a link from the County site (going for very simplistic and user friendly for families). Jensen shared that she has also been involved in some of the discussions about the county website through the ADRC. Jensen felt that what the County is looking at will be very user friendly as it would have to be for the ADRC population. She suggested that the Committee wait and let the county do their site first and then see if the Committee likes the layout and structure to use for the CFS website. County website should be up by Jan 1 2011. Mary suggested that we could still research for own site in case the Committee does not like the County format to the website. It was suggested that maybe the Committee look at both tracks, researching the feasibility of developing a stand alone website while waiting to see what the County website comes up with. There was a suggestion made that a stand alone website might be beneficial in that it would not be directly associated with or thought of as only a County Program. a. MOTION: Deb Ramacher moved that the CFS advisory board investigates creating a stand alone website for the CFS project, if authorized by county. Seconded by Patti Phillips (unanimously passed). b. Dawn Campbell, Ben Tomandl, Shelley Albright and Toni Chambers agreed to research possible stand alone options for the website. One to be looked at is Jumla( ?) Report from Outreach Adhoc workgroup- Workgroup members The workgroup met on 5/28/10 prior to the CFS Committee mtg. The action steps from the previous ad hoc meeting were to: • Identify a workgroup that will fulfill the above objective by 03/12/10. • Identify our existing network of partners and potential partners by 5/21/10 (Some potential partners include Lions Club, Rotary, Faith Communities, etc.) • Develop a plan on how to strengthen relationships and with our current partners 5/21/2010. • Develop a plan on how to reach out to potential new partners by 5/21/10. The Workgroup looked at two tracks: 1. Build stronger partnership with current partners: 2. Identify new partnerships to reach out to and develop as resources: Potential new partnerships identified: NAMI 2 Boosters YMCA New Richmond area Center United Way Rotary Lions Club Bremer foundation Salvation Army Anderson foundation VFW American Legion We Do Feet Gary and Nancy Brewski (St. Pat's food shelf) Chamber of Commerce Culvers, McDonalds, Area restaurants, local businesses, county market Giggle Factory Willow river state park Phipps Center Local auto mechanics Banks for $ Movie theaters Gas stations (gas cards) Hair salon spa, New Richmond Leadership Program Provider agreements There is a need to come up with a formal plan in the future. Resource NEEDS: rewards for kids, families. Incentives, family events, emergency needs, scholarship needs. ACTION: 1. To develop a "scholarship fund" that teams would make a request to. The Coordinating Committee would oversee the allocation of the fund. It was also discussed that schools identify CFS as a potential recipient of donations that are made at Christmas time, etc. 2. In the large committee everyone should take one or two of the potential partners identified to contact to pursue as a resource or new partner. 3. The adhoc group will develop materials and a "sales pitch" to reach out to community resources which will identify ways in which new partners can support the program: (funding, resources etc); what is in it for the providers, etc. 4. The adhoc group will also identify ways in which partners or resources would be identified. or recognized i.e.: Sponsors names on all promotional materials, develop a CFS "give back program" in which youth and families can donate volunteer time in the community or for partners, develop a standard letter for 3 families to send for a thank you if using the scholarship fund, recognition in the CFS newsletter. 5. We spoke about where to keep the funds. WI family ties may be fiscal agent if the County couldn't. . Fiscal agent should be sending a letter "receipt of donation confirmation" for any donation $250 +. 6. We spoke about figuring out a system to keep track of the funds /supports 7. Plan to keep the on -going relationship going... calendar gift, invite to activities, and send out annual survey to see what partners would like to keep connected. MOTION: Toni made a motion to set up a resource fund to be fiscally managed and administered by the CFS Committee for the purpose of meeting the unique needs of families and teams in the CFS program. Seconded by Deb Ramacher. Unanimously passed. The following Committee Members agreed to contact the identified potential partners: • Rotary- Dawn Campbell and Ben Tomandl • Lions- Patti Phillipps (Baldwin - Woodville) • St. Croix Auto- Ben Tomandl • River Bank- Toni Chambers • Massage Envy- Shelley Albright • Star Prairie meat Raffle- Deb Ramacher • Hudson School -Robyn Spencer -Beck • Hudson Boosters- Tina Parker • Restaurants- Dawn Campbell Review Informed Consent regarding school staff maintaining CFS records -Dawn Campbell Campbell shared a draft of a Right to Confidentiality form in which a statement was added regarding the potential release of CFS records with student school records. Committee felt like an additional signature would be needed granting permission. or a check mark to indicate they want info shared or not. Campbell stressed it is a conversation that needs to be case specific with each family/ team. Does "Records" need to be defined? Could Corp. Council review this document ? - depends more on how schools interpret the info. School staff that were present, shared that they have never seen CFS records in student files in the central office. Should school districts be contacted and asked if CFS records are being put into their records? If not is this even an issue? Is this worth another conversation with DPI? Campbell agreed to contact other CST sites or the Statewide CST Coordinator (Dan Naylor) to see how to address this or if it is or should be addressed at a statewide level. This will be discussed again at the next Committee Mtg. Hudson Schools have also put together a quick CFS guide for their school staff to use, outlining screening, co- coordination of teams and confidentiality and records. Campbell will send this out with the meeting minutes for those interested in seeing it. 4 Update on CFS parent survey -Deb Ramacher Will be doing in the next month, will have report for next meeting. Deb will add question about how families would be more likely to access the website (through County website or if a stand alone website). Family Fun Day update -Deb Ramacher July 6 sponsored by family ties. $12 /each for everything- lunch indoor /outdoor parks. 55 passenger Motor coach this year with snacks there and back. There are a few scholarships available. Any family with a child with a MH, DD. SED disabilities. Deb will send flyer for event to Ben T. to send out to this committee. ANNOUNCEMENTS & CORRESPONDENCE WWAACC- Family night at YMCA in July WWAACC sponsoring a care giver course. WWAACC support parents. Turning Point - full shelter, $700 in hotel vouchers still available, Summer Enrichment Program for family's of DV or SA available, contact Kim.. POSSIBLE AGENDA ITEMS FOR NEXT MEETING: • Review Plan for and agenda for a meeting with District Point Persons from schools (what to present to them) • Survey results (Deb Ramacher) • County Websites Update(Ben Tomandl) • Outreach group Update (Ben Tomandl) • Revisit the school, CFS team relationship & records. (Dawn Campbell) TREATS: Toni ADJOURNED: Phillips moves to adjourn at 3:21 PM, seconded by Ramacher and unanimously passed Next meeting: Friday, September 10 at 1:30pm Chair: Attest: (Secretary) 5