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HomeMy WebLinkAboutTransportation Committee 10-07-96x P.O. Box 108 1150 Davis Street Hammond, Wisconsin 54015 5T/ CROIX COUNTY WISCONSIN HIGHWAY DEPARTMENT Toa Robert >5oche0 Chairman St. Croix county board of Supervisors F80X: Transpaztation committee Chairman, Georg® Sinclear COMMITTEE TITLE: St. Croix County Transportation Committee TIME1 LOCATION* DepaCALL rtment •i rXr UOLL CALL ADOPTIONOF AGENDAW DATZ OF r ACTION Or PREVIOUS MINUTES APPROVE• I' FOR E SEKIKAR ATTENDANC8; • REVIEW FUND ANNOUR EKBUTS & CORRRSPONOWCE6 Review Current Machinery Management status Review Final 1997 Budget Review cold storage Building Proposals i Review CTH "J" Right-of-way Aaq+��.sitions Review Diriveway Winter Maintenance Patrol Superintendent Update of Activities View Construction Projects and Cold storage Buildings WY OTHER BUSINESS AUTHORIZED BY 1AWq 1 • I:i (Agenda not necessarily presented in this ordere) SUBMITTED BY"s Daniel J. redderly, PoRa,o Highway Commissioner 1 QUALITY • EFFICIENCY • PRIDE (715} 796.2Za7 Fa>< (716)106•2339 MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of October 7, 1996 The meeting was called to order by Chairman, Sinclear at 8:00 A.M. Roll call was taken with Grant, Jacobson, Menter, King, and Sinclear in attendance. A motion was made- by King, seconded by Menter, to adopt the agenda as published. Motion carried. The next meeting .was already set for Wednesday, November 6, 1996 at 8:00 A.M. with Grant and Sinclear reviewing vendors at 7:00 A.M. A motion was made by Jacobson, seconded by Grant, to approve the minutes of the September 25, 1996 meeting. Motion carried. i Approve Vouchers for Payment: Sinclear and Menter reviewed the vouchers at 7:00 A.M. A motion was made by Sinclear, seconded by Menter, to approve the vouchers for payment. Motion carried. Seminar Attendance Requests: Fedderly reviewed a request for Mike Murtha to accompany Tim Ramberg to the CHEMS (County Highway Expenditure Microcomputer System) User Group annual meeting on October 24th and 25th in Wisconsin Dells to assist in presenting portions of the agenda. A motion was made by Jacobson, seconded by King, to approve Murtha attending the state paid CHEMS annual seminar with Ramberg. Motion carried. Review Fund Balances: Ramberg and Fedderly reviewed the September 30, 1996 fund balances, the differences from the prior year, along with year- end cash flow projections. Announcements & Correspondence: Fedderly handed out and reviewed copies of a hose damage letter from LWM (Liquid Waste Management); a September Better Roads magazine article on funding local roads; the September WisDOT Highway Maintenance Matters newsletter; a Governing magazine "Building Better Roads" article, and another CTH "C" speed limit correspondence received by Krizek and Boche from Mrs. Baillargeon (this letter will be referred to the Traffic Safety Commission). Fedderly reviewed the recent Stillwater Bridge closures and the work with the state on permanent alternative route signing; the preliminary plans and specifications for the STH 128/USH 12 intersection improvements scheduled to begin July 1997. Fedderly noted that the Highway Department's Annual Safety Seminar is scheduled for Friday, October 11, 1996. The Highway Department's safety policy and procedure manual will be handed out and reviewed at the meeting, along with many safety items on the agenda. Other Business: Fedderly reviewed a request for surveying the Perch Lake property from the. Planning and Zoning Department. A motion was made by Menter, seconded by King, to authorize the Highway Department to do the road engineering for the Perch Lake property and bill it out, and to survey the property out of the Surveying budget and bill the DNR for the -surveying costs to ensure cost sharing. Motion carried. Review Current Machinery Management Status: Fedderly Schofield, and Harer reviewed the preliminary equipment needs requests. The Machinery Management Committee will be meeting in late October or early November. Review Final 1997 Budget: Fedderly reviewed the budget discussions when Sinclear, King, and Fedderly met with the Finance Committee on the 1997 budget. An additional $50,000.00 was included in the Highway Department's budget to cover the shortfall in paving and sealcoating. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES October 7, 1996 Page 2 Review Loader Proposals: Schofield, Fedderly, and Harer reviewed the loader proposals and options received. Prices, performance of present equipment considered in trade options, and hours of use were discussed. A motion was made by Menter, seconded by Jacobson, to purchase the low proposal of one John Deere 544G loader from Ison Equipment for $75,155.00, to trade the current 1994 John Deere 644G loader for a new 1994 JD 644G loader with Ison Equipment for $29,000.00, and to trade the current Cat IT28F yard loader for a new Cat IT28G yard loader with Fabco Equipment for $27,708.00. Motion carried. Action on trading the current 1993 Cat 950F loader for a used 1996 Cat z 950F loader with Fabco Equipment for $16,749.00 with a new warranty will be addressed at the next meeting after the machine can be looked at and is found to be in acceptable condition. Patrol superintendent Update of Activities: Harer reported that with the season winding down, we will be paving and shouldering the rest of the overlay projects in the next couple of weeks. A busy year is left addressing other items before freeze-up such as a rail road bike crossing lane, culvert installations, I-94 culvert liner installations, mowing, brushing, and winterizing trucks. Review Driveway Winter Maintenance: Fedderly and Harer noted that the Highway Department performs winter maintenance for county roads, state roads, eleven townships, and one village. There is a growing problem with township driveway plowing requests. Our large trucks in driveways becomes a "turn -around" problem and can cause yard damage. Accounting for each driveway on each bill is difficult and occupies more computer memory. Specific driveway location and plowing costs inquiries by town officials is taking more and more time. These areas need to be addressed while still providing adequate service to townships. Most snow plowing contractors are more able to address driveways as they have smaller trucks. A motion was made by Grant, seconded by Menter, to authorize Fedderly to write a letter to the town officials for the upcoming winter season; indicating that driveway plowing will be discouraged, possibly surcharged, not separated on bills, and will only be addressed after all the roads are plowed. Motion carried. Fedderly and Harer will address requests of this nature on an individual basis. Review CTH "J" Right-of-way Acquisitions: Fedderly reviewed CTH "J" right-of-way purchases and considerations to date. View Construction Projects and Cold Storage Buildings: The Committee viewed buildings in Roberts and New Richmond, constructed by the two low proposers, leaving at 10:20 A.M. and returning at 12:10 P.M. Review Cold Storage Building Proposals: Fedderly and Schofield reviewed the cold storage building proposals received. A motion was made by Menter, seconded by King, to award the cold storage building proposal to the low proposer, Design Built Structures of Chippewa Falls, for a total of $58,720.00. Motion carried. Adjournment: A motion was made by Jacobson, seconded by Grant, adjourn at 12:30 P.M. Motion carried. SECRETARY