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HomeMy WebLinkAboutEmergency Government Committee 06-16-97ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert BOche, Chairman St. Croix County Board FROM: Arthur Jacobson, Chairman COMMITTEE TITLE: Emergency Government Committee DATE OF MEETING: Monday - June 16, 1997 TIME: 9*00 a.m. LOCATION: ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING City Halt Glenwood City, OPEN ACTION ON PREVIOUS MINUTES OLD BUSINESS 1) Report from WEMA Conference NEW BUSINESS Wisconsin 54013 1) Glenwood City Emergency Operations Plan 2) Glenhaven Nursing Home Disaster Plan 3) Glenwood City Functional Exercise Planning 4) Town of Hudson Emergency Plan 5) Approve April and May Bills 6) Public Comments ANNOUNCEMENTS AND CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING: (Agenda not necessarily presented in this order) SUBMITTED BY: Jack Colvard, Emergency Government DATE: June 2, 1997 Copies to: County Board Office County Clerk PHONE #386-4719/386-4718 Committee Members News Media/Notice Board MINUTES Emergency Government Committee June 16, 1997 PRESENT: Robert Boche, Art Jacobson, John Mortensen, Chuck Mehls - County Board; Jack Colvard, Pam Benson - Emergency Governments Bruce Brantner - 911; Al Schrank, Glenwood City Alderman; Carlton DeWitt, Glenwood City Fire, and Douglas Karau, Glenhaven, Inc. Chairman Jacobson called the meeting to order at 9:00 a.m. The meeting agenda was adopted on a Boche/Mortensen MOTION. The minutes of the April 16, 1997 meeting were approved on a Mehls/Mortensen MOTION. OLD BUSINESS #1. Report from WEMA (Wisconsin Emergency Management Association) Conference Mortensen and Jacobson spoke about the WEMA Conference presentations which they attended on May 22 and 23. Brought up were the difficulties facing the northeast area due to sparse population, including maintaining and equipping response departments. Per Mortensen, three counties in that area do work together. Also mentioned was the Civil Air Patrol presentation which showed what that organization does in search and rescue missions. Colvard spoke about meeting with Dave Manning from the State DOT (Department of Transportation) Highway Safety. Colvard volunteered St. Croix County's participation in a State sponsored revenue funding pilot project. NEW BUSINESS #1. Glenwood City EOP (Emergency Operations Plan) The Glenwood City EOP was shown to the Committee and all present. Changes needed in the plan were then discussed. A State Information and Guidance memo received May 1 requires that local communities declare a disaster before requesting assistance from the County. Then, according to the memo, the County Board would need to meet and pass a resolution indicating the cost of the disaster was beyond local resources. At that point, aid from the State could be requested. Sample disaster declarations were then shown to the Committee. A good plan lets everyone (officials, police, fire and EMS) know what their responsibilities are in the event of a disaster. Mortensen next spoke about documenting damages that occur using the State PDA (Preliminary Damage Assessment) form as he did after the May, 1996 storm. Schrank will be giving Glenwood City's EOP to the Mayor so a committee can be appointed to update the plan. The Emergency Government office will assist as needed. F1 #4. Town of Hudson Emergency Plan The newly finished Town of Hudson's Emergency Plan was shown to the Committee and to Glenwood City personnel as an example of an Emergency Operations Plan. 92. Glenhaven Nursing Home Disaster Plan Karau spoke about Glenhaven being interested in working on an emergency plan since hearing about the Weyauwega incident last year where many people, including nursing home residents, were evacuated. Brought up was the fact that the American Red Cross already has signed agreements for shelters all around the County, including four in Glenwood City. The purpose of a nursing home disaster plan would be to let staff know what to do in the event of a disaster. The Emergency Government office will assist Glenhaven with its emergency plan as requested. Per Karau, Glenhaven wants to participate in the upcoming training exercise. A mock evacuation of the nursing home could take place, with boy scouts acting as nursing home residents. Transportation capabilities were next discussed. In an actual evacuation, Karau stated, nursing home personnel would accompany residents to a shelter or alternate facility. -- Break -- 10:25-10:35 am. #3. Glenwood City Functional Exercise Planninct Colvard stated that a functional training exercise is to be held on August 23, 1997 using a hands-on approach. Areas of concern will include communications, mutual aid, evacuation, fire/medical response and public safety. Participants will not know exactly what will happen in the simulated disaster and will be required to act as they would during an actual incident. Carlton DeWitt, Glenwood City Fire Chief, will be an evaluator for fire personnel during the exercise. The St. Croix County Sheriff will also assist during the exercise and provide deputy support, as there are only two policemen in Glenwood City. 95 Approve April and May Bills Handouts were given to the Committee showing the April and May bills. After discussion, those bills were approved on a Boche/Mortensen MOTION. #6. Public Comments Areas of discussion included the following: -Brantner felt the best way to have communities participate in training was to "invite" their participation as well as help them update their Emergency Operations/Disaster Plans. Municipalities also need to know planning requirements and what training is available through the Emergency Government office. 2 -Barb Levine from the Baldwin Hospital went to Baldwin area elementary schools and gave presentations to students on tornado awareness. Colvard will write a letter to thank Barb and the Baldwin Hospital for their participation. -Colvard read the Committee a letter he received from the State endorsing the plan for an Emergency Management Associate degree program at area vocational schools. Colvard will assist Boche in writing a letter to townships and villages in the County that have not yet designated that the Emergency Government office be in charge of emergency management services in their municipality. If an Intergovernmental Agreement is signed between a town or village and the County, the Emergency Government office would identify damages incurred, initiate a disaster declaration and request assistance from appropriate agencies in the event of a disaster. Otherwise, each township or village would need to have its own head of emergency management and adopt a State -approved program of emergency management. -Colvard stated that he spoke with Dave Fodroczi from Planning about the Flood Mitigation Assistance Program. This is a federal grant program providing pre -disaster financial assistance to States and local communities for flood mitigation planning and activities. For FFY (Federal Fiscal Year) 1997, ending September 1997, the State of Wisconsin was allocated only $11,700 for planning and $117,100 in project grants. In order to be eligible for these funds, a municipality must have a FEMA-approved Flood Mitigation Plan. ADJOURNMENT The meeting adjourned at 11:20 p.m. Respectfully submitted, Charles Mehls, Secretary K on a Boche/Mortensen MOTION.