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HomeMy WebLinkAboutFinance 02-07-97L ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert M. Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE , A.M. ***NOTE DATE CHANGE & TIME*** LOCATION: St. Croix County Government Center DATE: February 71997 8:00 CALL Mn ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: March 10, 1997 ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 1. Review of Vouchers NEW BUSINESS: 1. Citizen Input 2. Administrative Coordinator's Report A. Review of County Owned Land Be Contingency Fund/Lake Mallalieu Dam C. Contingency Fund for Computer Service Server 3. Finance Director's Report A. Contingency Fund Transfers Be Line Item Transfer - UW Extension 4. County Clerk Report A. Contingency Fund Transfer for Elections Be Open Tax Deed Bids 5. Corporation Counsel A. Records Retention and Purging 6. Update on Age Center Building - 9*15 A.M. 7. Reinstatement of Part Time Help in Child Support 8. Mandated Committee for W-2 - Einar Horne - 9:30 9. Request from Health and Human Services Board for Roof Repair or Replacement 10. Payment of Delinquent Property Tax 11. Closed Session per WI Statute 19.85 (1) (g) 12. Reconvene to Open Session per WI Statute 19 A.M . Funding for lice, Inc. 85 (2) 13. Report from Planning,Zoning & Parks on proposed ski trails A behind Government Center *14. Cell Phone Towers -Consideration of Hiring an Outside Expert - Ron Raymond CORRESPONDENCE: ADJOURNMENT (Agenda not necessarily presented in this order) DATE: 1/22/97, 1/3/97 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert M. Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE , A.M. ***NOTE DATE CHANGE & TIME*** LOCATION: St. Croix County Government Center DATE: February 71997 8:00 CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: March 10, 1997 ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 1. Review of Vouchers NEW BUSINESS: 1. Citizen Input 2. Administrative Coordinator's Report A. Review of County Owned Land B. Contingency Fund/Lake Mallalieu Dam C. Contingency Fund for Computer Service Server 3. Finance Director's Report A. Contingency Fund Transfers B. Line Item Transfer - UW Extension 4. County Clerk Report . 5. Corporation Counsel A. Records Retention and Purging G. Update on Ago Center Building - 9:15 A.M. A. Contingency Fund Transfer for Elections BOpen Tax Deed Bids 7. Reinstatement of Part Time Help in Child Support 8. Mandated Committee for W-2 - Einar Horne - 9:30 A.M. 9. Request from Health and Human Services Board for Funding for Roof Repair or Replacement 10. Payment of Delinquent Property Tax 11. Closed Session per WI Statute 19.85 (1) (g) Alice, Inc. 12. Reconvene to Open Session per WI Statute 19.85 (2) 13. Report from Planning,Zoning & Parks on proposed ski trails CORRESPONDENCE: ADJOURNMENT behind Government Center (Agenda not necessarily presented in this order) DATE: 1/22/97 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS FINANCE COMMITTEE Regular Meeting February 1, 1997 Prior to convening County Clerk Sue Nelson reported she had visited Bob Boche at the Golden Age Manor in Amery. Bob is starting to eat solid food and can now speak much better. Chair Brown called the meeting to order at 8:05 a.m. He welcomed the press, guests and Supervisors. Members present: Don Brown, Tom O'Connell and Tom Dorsey. Absent and excused were John Bradley and Robert Boche. Staff present: Administrative Coordinator John Krizek, Finance Director Rich Loney, Corporation Counsel Greg Timmerman and County Clerk Sue Nelson. Others present: Suprs. Raymond, Berenschot, Giese, Dowd, Jensen, Bethke and Dull. Motion by Dorsey, 2nd by O'Connell to adopt the agenda. Carried. Next meeting scheduled for March 10. Motion by O'Connell, 2nd by Dorsey to approve the December minutes. (January meeting was canceled.) Vouchers: O'Connell had reviewed the December vouchers in January. Discussion on purchase of embroidered promotional items for the Kinnickinnic Watershed (jackets, T-shirts and caps) for a total of $21024. Brown stated this is the worst scenario of County Government he has ever seen. Land Conservation Committee member Ron Raymond said the intent was to have the watershed committee work as a team and the committee approved payment because the order was already placed. Supr. Giese commented funding for these items should have been from private sources not Government funds. Since it was too late to stop the order, Committee agreed payment would be made. Motion by Dorsey, 2nd by O'Connell to approve the December vouchers. Carried. Administrative Coordinator: County Owned Land: John Krizek distributed the Land Record Summary of all parcels owned by the County ranging from very small parcels up to 640 A. in City of New Richmond for Health Center and former County Farm. Chair Brown indicated this is just a review of the inventory and the beginning of the study on county owned land. Lake Mallalieu: Motion by Dorsey, 2nd by O'Connell to pay $16,541 from the Contingency fund for county's share of dam repair done in summer of 1996. Carried. Computer Server: Request for funds not necessary at this time as the server at Health and Human Services has been repaired. Workers' Comp: Chart from Risk Manager Bill Husbands showed Workers' Comp claims have declined dramatically for 1996. Finance Director: Motion by Dorsey, 2nd by O'Connell to approve lI ne item transfer in UW-Extension account to buy computer 1 equipment with left over monies. Information Services Committee recommended this purchase. Carried. Motion by Dorsey, 2nd by O'Connell to approve transfer of $17,178 from salaries to overtime line item in the Jail budget. Jail Captain Karen Humphrey explained two officers were on extended sick leave (some unpaid) and money from their salaries was needed for the overtime line item. Carried. Ski Trails on Government Center Property: Dorsey reported the Planning, Zoning and Parks Committee denied this request and all further requests until a plan for this property is in place. The committee needs to know how much of the Government Center property the county wishes to keep and how much it wishes to sell before the plan can be completed. County Clerk: Motion by Dorsey, 2nd by O'Connell to approve a Contingency Fund transfer of $2,793.45 for the Elections budget. Nelson explained most of this overage was due to payments to City of New Richmond which implemented their own election system. Chair Brown opened a tax deed bid of $3,000 from James Luepke for Lot 5, Block 10 in Glenwood City. Motion by Dorsey, 2nd by O'Connell to accept the bid of $3,000 from Luepke. Carried. Nelson commented this is the last parcel of tax deed property owned by the county other than several very small parcels along roads or railroad right of ways. Corporation Counsel: Records Retention: Greg Timmerman said he aIL d Office Manager Kathy Spott examined the storage area. Some problems were found such as court records stored under heat and water pipes that could leak and destroy records. Timmerman will poll departments regarding storage and problems. Chair Brown designated Corporation Counsel to be in charge of storage and record retention. O'Connell suggested consideration of cold storage in a fire proof building. Part .Time Help in Child Support: Krizek noted the Personnel Committee had reduced the part time help in the Child Support office due to implementation of the KIDS program. However, the KIDS program is not working well and this position is needed. Motion by O'Connell, 2nd by Dorsey to approve the reinstatement of part time help in Child Support office. Carried. Payment of Delinquent Property Tax: Chair Brown received a complaint from persons who were charged interest and penalty on a late payment of property taxes. The persons involved were not notified of last half payment. Corporation Counsel reviewed the I ssue and the statutes are clear that property owners are responsible for payment of taxes whether notified or not. Brown sent this information to the delinquent taxpayers. Roof Repair or Replacement at Health and Human Services: Krizek stated the Chair of Health and Human Services Board wanted the bad condition of the roof called to the attention of the Finance Committee. Estimated cost of repair several years ago was $200,000. This is a large area to repair and will be costly. Krizek said Health and Human Services carried over $1 million dollars from 1995 to 1996 and suggested waiting until after the March audit to determine what money remains this year. Cell Phone Towers: Ron Raymond stated the law mandates local communities cannot prevent installation of cellular phone towers. Several Towns are meeting to discuss this issue. The Board of Adjustment changed a ruling of the Town of Warren on placement of a tower. Raymond advised if the county becomes involved, technical and legal assistance may be needed. Motion by O'Connell, 2nd by Brown to refer the issue of cellular phone towers to the Planning, Zoning and Parks Committee. Carried. Update on Ag. Center Building: Present for this discussion were: kg and Extension and Land Conservation Committee - Art Jensen, Chris Bethke, Vern Dull, Leon Berenschot and Ron Raymond, Farm Service Agency - Dick Gade, Director; Jim Cody, Louise Peterson and John Schottler; 4-H Youth Agent Kim Reaman; Land Conservation Technician David Sander, and interested citizens Wayne Willink, Greg Zwald, Dennis Mitchell, and former County Board Chair Rich Peterson. Jensen said the Ag. and Extension Committee has approved the agencies staying together and has approved the building plans as presented today. Kim Reaman gave the Ag. Center presentation on the new proposed building and stated the three items of primary importance were the working relationship among the agencies, adequacy of the facilities and customer satisfaction. The agencies involved are Farm Service Agency (ASCS), Natural Resource Conservation Service (SCS), Rural Development (FmHA), Land Conservation and University Extension. The cost of rental to each agency would be $12.29 per square foot. The present rate is $5.45 per foot but will increase to $7.00 at the present site. Reaman explained the cost of separation of agencies would be $25,000 and, if the Federal agencies were split from the county agencies, $62,000 worth of equipment would be lost. The Federal agencies will pay a one time fee for wiring, phone system, computer hardware and software, cost to move the satellite system and physical cost of move. Considering the above factors, the difference between the new rental fee and the annual cost plus rent if the agencies were not co -located is $4,397.03. 3 Dick Gade reported the 1998 Federal budget calls for reduction in FSA personnel and offices, there is now a.moratorium on building. He has accepted the lease agreement and if the County Board approves co -location of county offices, he will proceed with the move to the new location in the Village of Baldwin Industrial Park. Chair Brown asked to consider alternatives such as the county building the facility. He had checked with Ayres Associates who indicated they could build twice the size building for the same money. Gade said the building is 16,000 square feet but the agencies would only use 12,000 feet. John Schottler commented this building proposal includes maintenance upkeep which can be substantial costs. Dorsey said money is not the only consideration and service to the public should be considered. Raymond said time is running short as a decision has to be made by April 1. O'Connell was concerned regarding making a decision with two other Committee members absent. Motion by O'Connell, 2nd by Dorsey to refer this new building proposal to the March Finance and March County Board meetings. Carried. Wayne Willink noted he likes the concept of keeping agencies together and a dollar and cent amounts can't be placed on I ntangibles. The builder could also add on if DNR would decide to move to this location. Closed Session to Discuss Alice O'Connell to move into closed session. Motion by O'Connell, 2nd by Dorsey to Carried. Action from closed session: O'Connell that Finance Committee Chair with River's Edge. Carried. This was and the Moti Motion by Dorsey, 2nd by Roll call vote: all yes. reconvene to open session. Motion by Dorsey, 2nd by Don Brown arrange to meet New Richmond News reporter Sonya Carlson's last meeting committee wished her well in future endeavors. Secretary jDorsey to adjourn. Meeting adjourned at 11:10 a.m. -9 4x�t O