The URL can be used to link to this page

Home My WebLink AboutFinance 03-17-97ST. CRO=X COUNTY NOTICE OF COMMITTEE MEETING TO: Robert M. Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: March 17, 1997 ***NOTE LOCATION: Health Center, New Board Room at 2:30 CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: April 9, ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 1. Review of Vouchers A. Staff Development DATE , TIME Richmond P.M. 1997 & PLACE*** NEW BUSINESS: 1. Citizen Input 2. Age Center Building Proposal 3:00 P.M. 3. Administrative Coordinator's Report A. Sale of County Land 4. Finance Director's Report A. Child Support Line Item Expenditure Be Review of Voucher Procedure C. Information Services Committee Update 5. County Clerk Report 6. Corporation Counsel A. Report on ARR Bankruptcy *7. Contingency Fund Transfer to Helping Human Services Case Purchase a New Server for *8. Dog Damage Claim - Frank Swanepoel 9. Closed Session per WI Statute 19.85 Junker Landfill 10. Reconvene to Open Session per *11. Towers Update - Ron Raymond CORRESPONDENCE: ADJOURNMENT Town of F - orest (1) (g) Alice, Inc. and WI Statute 19.85 (2) (Agenda not necessarily presented in this order) )ATE: 03/06, 03/13 COPIES TO: County Board Office County Clerk County Departments *ADDITIONS/CHANGES/CORRECTIONS News Media/Notice Board County Board SZ'. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert M. Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: March 17, 1997 ***NOTE LOCATION: Health Center, New Board Room at 2:30 CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: April 9, ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 1. Review of Vouchers A. Staff Development DATE , TIME Richmond P.M. 1997 & PLACE*** NEW BUSINESS: 1. Citizen Input 2. Ag. Center Building Proposal 3:00 P.M. 3. Administrative Coordinator's Report A. Sale of County Land 4. Finance Director's Report A. Child Support Line Item Expenditure B. Review of Voucher Procedure C. Information Services Committee Update 5. County Clerk Report 6. Corporation Counsel A. Report on ARR Bankruptcy Case *7. Contingency Fund Transfer to Purchase a New Server for Helping Human Services *8. Dog Damage Claim - Frank Swanepoel - Town of Forest 9. Closed Session per WI Statute 19.85 (1) (g) Alice, Inc Junker Landfill 10. Reconvene to Open Session per WI Statute 19.85 (2) CORRESPONDENCE: ADJOURNMENT (Agenda not necessarily presented in this order) DATE: 03/06, 03/13 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert M. Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: March 17, 1997 ***NOTE DATE 1997 UNFINISHED BUSINESS: 1. Review of Vouchers A. Discussion on Promotional Items B. Staff Development & PLACE*** NEW BUSINESS: 1. Citizen Input 2. Ago Center Building Proposal 3*00 P.M. 3. Administrative Coordinator's Report A. Sale of County Land 4. Finance Director's Report A. Child Support Line Item Expenditure B. Review of Voucher Procedure C. Information Services Committee Update 5. County Clerk Report 6. Corporation Counsel A. Report on ARR Bankruptcy 7. Case CORRESPONDENCE: ADJOURNMENT (Agenda not necessarily presented in this order) DATE: 03/06 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS and FINANCE COMMITTEE Regular Session March 171 1997 Meeting called to order by Chair Brown, 2:30 p.m. at the Health Center in New Richmond. Members present: Don Brown, Robert Boche, John Bradley and Tom Dorsey. Tom O'Connell absent and excused. Staff present: Administrative Coordinator John Krizek, Finance Director Rich Loney Corporation Counsel Greg Timmerman and County Clerk Sue Nelson. Others present: Suprs. Jensen, Giese, Mortensen, Raymond and Horne; former County Board Chair Rich Peterson, former Supervisor Wayne Willink and Farm Service Agency Committee Chair John Schottler. Motion by Bradley, 2nd by Boche to adopt the agenda. Next regular meeting scheduled for April 9; emergency meeting called for 8:00 a.m., March 18, 1997. Motion by Dorsey, 2nd by Bradley to adopt the February 7 and March 7th meeting minutes. Carried. Vouchers: Discussion on voucher for Rural Leadership Conference attended by St. Croix Lakes project director Peter Kling. Chuck Christenson from the Land Conservation office explained that DNR suggested Peter Kling apply for this conference and was selected as a candidate. His wages are paid by a grant from the DNR and the Dept. of Ag., Trade and Consumer Protection and local donations pay for his tuition of $2600 per year. Kling is responsible for his transportation and room and board for the conferences. Motion by Dorsey 2nd by Boche to pay vouchers. Bradley and Boche voted no; Dorsey and Brown voted yes so tied motion failed. Motion by Bradley, 2nd by Boche to approve all but the Rural Leadership Conference. Carried; Dorsey voted no. Corporation Counsel Timmerman advised the committee if this was approved in the budget (which it was), the voucher should be approved. Motion by Bradley, 2nd by Dorsey to pay the Rural Leadership voucher. Carried. In regard to the past purchase of Kinnickinnic watershed jackets, caps and T-shirts, Bradley commented this was poor judgement on part of the Department Head. Administrative Coordinator: Krizek recommended not tieing up county land for long time periods; such as the farmland at the Health Center. The Planning Committee is developing a site plan for the Government Center. John Schottler, who rents the farmland, commented his 10 year proposal for rental was a counter proposal to match the CRP 10 year program and payments. Chair Brown commented we do not want to sell land piece meal and will discuss this at a future meeting. Krizek noted the Purchase Policy will Heads at the March 21 meeting. The enforced. be reviewed by Department bidding process will be Act. Center Proposal: Present were 4-H Youth Agent Kim Reaman, Conservationists Dave Sander and Chuck Christenson, and FSA Director Dick Gade. Reaman indicated the building could hold more personnel from FSA if county offices were combined. The County can lease directly with Mr. Peters or lease through the Federal agencies. Timmerman has reviewed the leases and believes the County's best interest would be to sub lease with the Federal agencies. Bradley was concerned about no long range plan for Federal agencies and are we rushing into this project. Gade said the rental rates are in line with others in the area. No one knows the future of the federal agencies. Brown asked why offices couldn't remain in the present building since the Post Office is vacating adding 1/3 more space. Or why can't the County build and maintain a building for $7.00 a square foot. He did confirm the moratorium on building with the State FSA Director and a decision must be made by the County by April 1. If we don't sign a lease, the moratorium takes effect and most likely offices will be closed and combined. Brown also asked if the size of office space could be lowered. Krizek has 120 square feet; why is 168 square feet needed for Extension personnel? Giese mentioned the spec building being built in Woodville and could this be used for offices. Discussion on size of offices and lunchroom and how much square feet is really needed. Gade reported he can only vary 50 on the original office space planned. Motion by Boche, 2nd by Dorsey to hold an Emergency Finance meeting at 8:00 a.m., March 18 prior to the County Board session. Carried. Horne commented $12.29 for space rental is atrocious and not realistic for the Baldwin area. Before we commit, we should see a lease agreement. Giese replied the $12.29 includes everything including maintenance. Chair Brown was excused and Vice Chair Bradley conducted the meeting. Finance Director: Rich Loney distributed a voucher approval plan. This is to be reviewed by the committee and discussed at the next meeting. Loney requested $100 from Child Support line item budget to investigate and indexing project. Director Lynn Holmes is making this request and would need an additional $2,700 from within the Child Support budget if feasible. Motion by Dorsey, 2nd by Boche to allow $100 from line item in Child Support budget to check on I ndexing project and a possible $2700 later. Carried. Loney presented Information Services Committee update. The total operating cost for the HP3000 is $29,810 yearly. The trend is to E decentralize Government Center operations rather than using a main frame and by using more desk top power. Raymond said the plan is to move off the HP3000 in April of 1998 unless a fatal flaw is found. This is a natural progression in the computer field. Bradley complimented Raymond on his work on the Information Services Committee. Bradley read the thank you from Child Support Director Lynn Holmes for the upgrade in furniture and office equipment. Loney presented a proposal costing $22,500 yearly for contracting out payroll from Automated Data Processing. This will be an agenda item for the April meeting. Corporation Counsel: Timmerman reported the ARR (American Resource Recovery) bankruptcy has been formally dismissed. An escrow account had been set up when the company was established in the County. Over $200,000 has been removed over the years from the Bank of New Richmond. However, $100,000 remains in the First National Bank of Hudson which the County is entitled to. He has contacted the Bank and ARR about payment of this to the county. Timmerman said a closed session was not necessary to discuss the Dunker Landfill and Alice, Inc. The County's allocation is $10,381 for the final settlement for clean up of Junker Landfill. This is less than previously anticipated. There is no further report on Alice, Inc. Server for Health and Human Services: Motion by Dorsey, 2nd by Boche to approve purchase of up to $16,000 for a replacement server for Health and Human Services. If Computer Services budget cannot cover all of this expense, remainder will come from Contingency Fund. Carried. Towers Update: Ron Raymond has been meeting with a coalition of eight Towns regarding placement of cellular phone towers. The individual landowner has control of where towers can be placed but governing authorities such as Towns and County have no control. There is an informational meeting scheduled for March 31. Technical experts, Ward Montgomery firm and an Extension Specialist, have also become involved. Doa Damage Claim: Claim presented from Frank Swanepoel, Town of Forest for loss of eight meat rabbits. Motion by Boche, 2nd by Dorsey to pay total of $40 for loss of rabbits. Carried. Meeting adjourned at 5:00 p.m. Sue E. Nelson Recording Secretary 3