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HomeMy WebLinkAboutFinance 08-11-97ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert M. Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: August 11, 1997 8900 A.M. ***NOTE DATE AND TIME*** LOCATION: St. Croix County Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: September 9, 1997 ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 1. Review of Vouchers 2. ITBEC Dues 3. Spa Property NEW BUSINESS: 1. Administrative Coordinator's Report A. Ag Center Update 2. Finance Director's Report 3. County Clerk Report A. Report on Dog Damage Claim 4. Corporation Counsel 5. Information Services Committee Report 6. New Position Requests for 1998 7. Dog Damage Claim - Darrell Stoddard - Town of Erin Prairie **8. Authorization of Special Exception on 53rd Street 8:30 9. Closed Session per WI Statute 19.85 (1) (g) Alice, Inc. 10. Reconvene to Open Session per WI Statute 19.85 (2) *11. Closed Session Pursuant to s.19.85(1)(e), WI Statutes, Conduct Specified Public Business Where Competitive or Bargaining Reasons Require a Closed Session A.M i• • *12. Reconvene in Open Session Pursuant to s.19.85(2), WI Stats. CORRESPONDENCE: ADJOURNMENT (Agenda not necessarily presented in this order) DATE: 7/29, 8/7, 8/8 COPIES TO: County Board Office County Clerk County Departments *ADDITIONS/CHANGES/CORRECTIONS News Media/Notice Board County Board Y ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert M. Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: August 11, 1997 8:00 A.M. ***NOTE DATE AND TIME*** LOCATION: St. Croix County Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: September 9, 1997 ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 1. Review of Vouchers 2. ITBEC Dues 3. Spa Property NEW BUSINESS: 1. Administrative Coordinator's Report A. Ag Center Update 2. Finance Director's Report 3. County Clerk Report A. Report on Dog Damage Claim 4. Corporation Counsel 5. Information Services Committee Report 6. New Position Requests for 1998 7. Dog Damage Claim - Darrell Stoddard - Town of Erin Prairie 8. Closed Session per WI Statute 19.85 (1) (g) Alice, Inc. 9. Reconvene to Open Session per WI Statute 19.85 (2) *10. Closed Session Pursuant to s.19.85(1)(e), WI Statutes, to Conduct Specified Public Business Where Competitive or Bargaining Reasons Require a Closed Session *11. Reconvene in Open Session Pursuant to s.19.85(2), WI Stats. CORRESPONDENCE: ADJOURNMENT (Agenda not necessarily presented in this order) DATE: 7/29, 8/7 COPIES TO: County Board Office County Clerk County Departments *ADDITIONS/CHANGES/CORRECTIONS News Media/Notice Board County Board 0 ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert 1% Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: August 11, 1997 8:00 A.M. ***NOTE DATE AND TIME*** LOCATION: St. Croix County Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: September 9, 1997 ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 1. Review of Vouchers 2. ITBEC Dues 3. Spa Property NEW BUSINESS: 1. Administrative Coordinator's Report. A. Ag Center Update 2. Finance Director's Report 3. County Clerk Report A. Report on Dog Damage Claim 4. Corporation Counsel 5. Information Services Committee Report 6. New Position Requests for 1998 7. Dog Damage Claim - Darrell Stoddard - Town of Erin Prairie 8. Closed Session per WI Statute 19.85 (1) (g) Alice, Inc. 9. Reconvene to Open Session per WI Statute 19.85 (2) CORRESPONDENCE: ADJOURNMENT (Agenda not necessarily presented in this order) DATE: 7/29 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS FINANCE COMMITTEE Regular Meeting August 11, 1997 Meeting called to order by Chair Brown at 8:00 a.m. Members present: Don Brown, John Bradley, Tom O'Connell, Tom Dorsey and Robert Boche. Staff present: Administrative Coordinator John Krizek, Finance Director Rich Loney, Corporation Counsel Greg Timmerman and County Clerk Sue Nelson. Others present: Suprs. Jack Dowd, Daryl Standafer, Richard King, Ron Raymond, John Mortensen and members of the press. Chair welcomed everyone. Motion by Bradley, 2nd by Dorsey to adopt the agenda. Carried. Next meeting scheduled for September 9, 8:30 a.m. Motion by O'Connell, 2nd by Bradley to approve the July 9th minutes with the following correction: Treasurer Mary Jean Livermore's line item transfer was for $2530 and not $2350 as reported in the May minutes. Vouchers: Bradley reviewed the vouchers on August 9. After Boche indicated Supr. Standafer's trip to Washington, D.C. had been approved, Bradley moved to approve the vouchers, 2nd by Dorsey. Carried. ITBEC DUES: Krizek explained this is an International Trade, Business and Economic Development Committee whose goal is to bring in trade internationally. A German Tour is planned for 1998 with a planned overnight stop in Hudson which could involve up to 200 people. The dues structure is based on equalized evaluation and St. Croix County's assessment is $10,708.00. Boche noted the Board agreed to join this organization but the dues were not known at that time. Chair Brown thought this issue should be decided by the County Board and Suer. Standafer, member of ITBEC, agreed. Motion by O'Connell, 2nd by Dorsey to send this resolution regarding dues payment to the Board with no recommendation. Carried. The SPA Property: Clerk Nelson had received a request from buyer Patricia Johnson to place her request for a refund on the County Board agenda. She asked $2,598.47 for shortage of square footage after the survey was completed. Dale Johnson, husband of Patricia Johnson, indicated the appraisal of the property said 140' by 200' but after the survey was done, dimensions were 119' x 108 1/21 . Corporation Counsel Timmerman stated the property was described correctly but part of the lot is Park Street and the surveyor did not report Park St. as part of the survey. Clerk said the property was not advertised by square footage; only the legal was given. Johnson said 24,000 square feet are needed to build two duplexes and there is only 23,754 square feet. He requested a refund for the entire property of $27,151. F Discussion by committee but no action was taken. Authorization of Special Exception on 53rd Street: Dorsey explained that when Tom Seim owned the Perch Lake property, he granted an easement to landowners for access to their property. The landowners were granted a special exception to upgrade the road due to rising water with no cost to Seim. The County now owns the land; more work needs to be done on 53rd St. The special exception has expired and needs to be extended with no cost to the County for the upgrading. Pat Collins, landowner on 53rd, explained there are six landowners along this road and access is a problem if water runs over it. Chair Brown questioned how many times the road could be upgraded-- i.e. a foot a year for 25 years? Dorsey said Planning, Zoning and Parks Committee approved the owners requesting a special exception from Board of Adjustments if the Finance Committee gives the o.k. Raymond said if the Landowners have the special exception, it covers them for a period of time needed, if necessary, to fill the road for access. O'Connell asked if we are setting a precedence to allow them to go to the Board of Adjustments. Corporation Counsel Timmerman said Finance is involved because the County owns the road. Motion by Boche, 2nd by Dorsey to allow landowners to apply to Board of Adjustment for a special exception to upgrade 53rd St. access road. Roll call vote: all yes. Carried. Administrative Coordinator: John Krizek reported on construction of the new Ag. Center in Baldwin. The footings are complete and south wall is poured. Basically we are on target time wise. County will install water softener system and the high curbs along the driveway will be lowered to shallow curbs to allow for better snow plowing. December 1 is the date scheduled for occupancy. Krizek will be speaking at WCA Convention September 15 on maintaining levy limits. Finance Director: Rich Loney said equalized value figures will be available August 15. All department budgets are due August 15. A reliminary review wi pll be given at the September 9th meeting. Tentative review dates are during the last week in September. The Audit is complete and reports were given to Finance Committee. Loney reported the tax collections went quite well with the new automated system. Treasurer Mary Jean Livermore has offered to collect first-half taxes for municipalities at a cost of $.55 per parcel. County Fair Comments: Bradley commented he had attended the County Fair and was impressed with improvements made in the last five years. Brown concurred. County Clerk: Sue Nelson reported there were two separate dog damage claims for Errol Gooding and only one was addressed at the July 9th meeting. After contacting Chair Brown and County Board Chair Boche, the additional 10 birds were paid at the rate of $7.00. Dog Damage Claim: Claim of $500 for two emus was filed by Darrell Stoddard, Town of Erin. Chair Brown appointed Bradley as the "agriculture specialist" to determine prices of these emus and future losses in dog damage claims. Claim tabled until next month. Information Services Committee: Loney reported Public Protection addressed the CLUES system and problems related to adding municipalities to the system. Two positions in Computer Services will be filled. The Register of Deeds is in the process of drawing up a contract with Fidlar and Chambers for automation of land records including Tract Index, Receipting and Imaging. New Position Requests: Bradley reported the Personnel Committee had approved two one-half time positions for dispatch and having the part time Zoning Secretary go to full time (30 to 40 hours). Krizek noted this will be an additional cost of $1800 and the dispatchers will be no additional cost due to saving on overtime payments. Brown distributed the Hiring Freeze resolution from last year. Corporation Counsel will combine the new position requests and hiring freeze for action by the Committee prior to County Board at 8:00 a.m. on August 19. Closed Session per WI Statute 19.85 (1) (cr) for Alice, Inc. and 19.85 (1) (e) to conduct specified Public Business: Motion by Boche, 2nd by O'Connell to move into closed session. Roll call vote: all yes. Carried. Motion by Carried. Motion by at 11:50 Bradley, 2nd by O'Connell to come out of closed session. No action taken in closed session. Secretary O'Connell, a.m. 2nd by Dorsey to adjourn. 3 Meeting adjourned