HomeMy WebLinkAboutFinance 09-11-97ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING
TO: Robert M. Boche, Chair
St. Croix County Board
FROM: Donald Brown, Chair
COMMITTEE TITLE: FINANCE
DATE: September 11, 1997 8:30 A.M. ***NOTE
DATE
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING: October 9, 1997-Regular Meeting
September 29 & 30, 1997-Budget Review
ACTION ON PREVIOUS MINUTES
UNFINISHED BUSINESS:
1. Review of Vouchers
NEW BUSINESS:
1. Administrative Coordinator's Report
*A. Ag Center Update
2. Finance Director's Report
A. Preliminary Budget Report
3. County Clerk Report
A. Dog Damage Claim for Jeri Koester, Town of Somerset
B. Dog Damage Claim for Darrell Stoddard, Town of Erin
Prairie - (Unfinished Business)
Co Bids on County Library Building
4. Corporation Counsel
S. Clerk of Court
A. Proposal of Jury Fees
6. Maintenance Report - Government Center Carpeting
*7. Contingency Fund Transfer for Board of Adjustment
*8. Contingency Fund Transfer for Building Climate Control
in Dispatch Center
*9. Discussion of Kevin Kollock Letter Regarding Purchase of
Perch Lake Property
*10. Closed Session per WI Statute 19.85 (1)(g) to Confer with
Legal Counsel Regarding St. Croix County vs. American
Resource Recovery
*11. Reconvene to Open Session per WI
Statute 19.85 (2)
Statute 19.85 (2)
CORRESPONDENCE:
ADJOURNMENT
(Agenda not necessarily presented in this order)
DATE: 9/5, 9/8
COPIES TO: County Board Office
News Media/Notice Board
FINANCE COMMITTEE
Regular Meeting September 11, 1997
Meeting called to order by Chair Brown at 8:30 a.m. Guests,
Supervisors and the press were welcomed. Members present: Don
Brown, Robert Boche, Tom O'Connell, John.Bradley and Tom Dorsey.
Staff present: Administrative Coordinator John Krizek, Finance
Director Rich Loney, Assistant Corporation Counsel Don Gillen and
County Clerk Sue Nelson. Others present: Suprs. Mortensen, Dowd,
Raymond and Giese.
Motion by Bradley, 2nd by O'Connell to adopt the agenda. O'Connell
announced he has to leave at 9:15 to attend a West Central Regional
Planning meeting. Carried. Next meeting scheduled for October 9.
Budget review days are September 29 and 30, 8:30 a.m.
Motion by O'Connell, 2nd by Dorsey to approve the August 11
minutes with the following correction: land dimensions for the Spa
property should read 119' x 198'. Carried.
Vouchers: Bradley reviewed on September 9th. Motion by Bradley,
2nd by Dorsey to approve the vouchers. Carried.
Administrative Coordinator: John Krizek reported the Ag. Center
building is about 4 weeks behind schedule. A rainstorm washed out
some footings and the contractor will schedule overtime and weekend
work. Occupancy is set for December 31. The Farm Services Agency
has a farm payout in mid December so would rather not move until
after this time. Krizek noted there is $100,000 budgeted for new
furnishings. We are buying some good used equipment from two banks
in the Twin Cities. The partitions will cost $15,000 rather than
$45,000 if purchased new.
Maintenance Report: Facilities Manager Ralph Robole said all
carpets were cleaned in February and the Register of Deeds in June.
He has just obtained a used carpet extractor and would either like
to evaluate the machine or hire Ed Walsh for a cost of $1200 to
$1500 to clean all the carpeting. Chair Brown suggested evaluating
the machine before contracting for carpet cleaning.
O'Connell asked if the custodian ladies were spot cleaning carpet
on their hands and knees. Robole replied the whole maintenance
staff is doing spot cleaning. O'Connell suggested having a carpet
cleaning maintenance contract and Boche said the contract for
cleaning is not too expensive. Robole is to report back in
October.
Climate Control in Dispatch: Service Technician David Best said
the temperatures in the Dispatch room vary from 69 to 75 degrees
which is a nearly normal range. The first idea was to give staff
the option to control the temp but this could change every 20
minutes. Best suggested changing the software program and tighten
the range of temps. Committee recommended trying this first rather
than spending over $500 for a thermostat. Best will find someone
to change the software. He will report back in October.
Finance Director: Rich Loney will distribute budget books to
Finance on September 19. Supr. Giese asked if a schedule could be
1
set so committee members would know when to appear to make
comments. Brown agreed to a schedule.
County Clerk: Dog Damage Claim for Darrell Stoddard - Bradley has
checked on the value of Emus with several sources. Renee Carufel
in the Clerk's office, who raises Emus, reported the market is
steady but depressed. Stoddard had furnished a bill stating $500
was paid for the pair of birds. Motion by Bradley, 2nd by Dorsey to
pay the $500 dog damage claim for Darrell Stoddard. Carried.
Boche voted no.
Dog Damacre Claim for Jeri Koester: Koester submitted a vet bill
for $190.18 for damages to her dog by a stray dog. Gillen checked
domestic animal coverage which includes livestock, dogs and cats.
Motion by Dorsey, 2nd by Bradley to pay claim of $190.18. Carried.
Boche voted no.
County Library: An offer was received from Lundgo for $47,000.
Motion to reject the offer by Boche, 2nd by Dorsey. Realtor Roger
Hetchler and buyer Mike Lundberg said the contingency of obtaining
a lease agreement within 30 days was the most important item to
Lundgo. Committee members noted the asking price was $60,000.
Roll call vote to reject offer: All yes. Motion carried to
reject. Hetchler and Lundberg advised they would return later with
a counter offer.
Closed Sessions: Motion by Bradley, 2nd by Boche to move into
closed session at 9:25 a.m. per WI Statute 19.85 (1)(g) to confer
with legal counsel regarding American Resource Recovery and 19.85
(1)(e) to conduct specified public business where competitive or
bargaining reasons require a Closed Session. Roll call vote: all
yes. Carried. O'Connell was excused at 9:35 a.m. Staff present
for discussion was Highway Commissioner Dan Fedderly, Planning
Director Dave Fodroczi and County Planner Ellen Denzer.
Motion to come out of closed session per WI Statute 19.85 (2) by
Dorsey, 2nd by Boche. Carried.
Action from Closed Sessions: Motion by Dorsey, 2nd by Bradley to
allow up to an additional $4000 for relocation and installation of
a mound septic system on the Onstott property. Carried.
Motion by Dorsey, 2nd by Bradley to approve up to $5000 for survey
work by St. Croix County Highway Department on Onstott property.
Carried.
Motion by Bradley, 2nd by Dorsey to follow recommendation of
Corporation Counsel Timmerman and recommend approval of terms of
settlement agreement with ARR and Prudential to the County Board.
Roll call vote: Bradley - yes; Dorsey - yes; Boche - yes; Brown -
yes, O'Connell - absent. Carried.
Motion by Boche, 2nd by Brown that Clerk Nelson write a letter of
commendation to Greg Timmerman for his efforts to reach a
settlement with American Resource Recovery and Prudential. Chair
Brown will read the letter at County Board.
County Library Counter -Offer: An offer of $59, 000 was offered from
undgo with a conti L'ngency of 30 days to obtain a lease from a
potential lessee and agreement that the County could use the
building for storage until December 30th. Motion by Bradley, 2nd
by Dorsey to accept the offer from Lundgo contingent upon approval
of the County Board and the contingencies listed above. Roll call
vote: Bradley - yes; Dorsey - yes; Boche - yes; Brown - yes;
O'Connell was absent.
Realtor Hetchler suggested the County do a Phase I environmental
exam of the property to prevent any future liability to the County.
Committee agreed and will do so.
Letter from Kevin Kollock: Letter was not discussed due to absence
of Corporation Counsel Timmerman.
Contingency Fund Request for Hoard of Adjustments: Chair of BOA,
John Bradley noted with the resignation of the present Zoning
Administrator only two assistant zoning administrators and two
secretaries remain. The Board of Adjustment by-laws allow the BOA
chair to request help when required. Bradley requested $2500 to
pay a person with a zoning background to assist and counsel the
Board of Adjustment.
The Corporation Counsel office does not have time to assist BOA.
Chair Brown would like to discuss this with Timmerman. A meeting
was scheduled prior to County Board, September 16 at 8:30 a.m.
Clerk of Court: Lori Meyer distributed a cost analysis for paying
jurors showing one half day, full day and different rate amounts.
Brown would like more time to consider the analysis and address
this in the budget process. Bradley asked if jurors use the rate
of pay as an excuse not to serve. Meyer said definitely yes when
child care and other costs are involved, such as not getting paid
from their regular job. Dorsey recommended using columns one and
two - $15 for half day, $30 full day; or $12.50 half day and $25
full day in budget preparation and then make a decision during
budget review.
adjourn by Bradley,
Connell
Secretary
2nd by Boche.
Meeting adjourned at
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