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HomeMy WebLinkAboutFinance 10-08-97ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert M. Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE CHANGE OF DATE*** LOCATION: St. Croix County Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: November 10, 1997 DATE: October 8, 1997 8:30 A.M. ***NOTE ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 1. Review of Vouchers 2. Review of 1998 Department Budgets 3. Maintenance Report A. Carpet Cleaning Machine B. Climate Control in Dispatch Center NEW BUSINESS: 1. Administrative Coordinator's A. Ag Center Update 2. Finance Director's Report 3. County Clerk Report A. Contingency Fund Request 4. Corporation Counsel S. Doody Garage Report for County Quilt Material CORRESPONDENCE: ADJOURNMENT (Agenda not necessarily presented in this order) DATE: 10/01 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS 0 FINANCE COMMITTEE Regular Meeting and Budget Review October 8, 1997 Meeting called to order by Chair Brown at 8:35 a.m. Members present: Don Brown, Robert Boche, Tom Dorsey, Tom O'Connell and John Bradley. Staff present: Administrative Coordinator John Krizek, Finance Director Rich Loney, Corporation Counsel Greg Timmerman and County Clerk Sue Nelson. Others present: Suprs. Jacobson, Sinclear and Dowd. Chair welcomed those present. Motion by Bradley, 2nd by Boche to adopt the agenda. Next meeting scheduled for November 10. Motion by O'Connell, 2nd by Bradley to approve the September 16 Finance minutes. Carried. Motion by )'Connell, 2nd by Bradley to approve the September 29 and 30 budget review minutes with the following corrections: $15 scene call increase (not $25) for Medical Examiner and 59s increase in budget (not 5.50) for Economic Development. Carried. Budget Review Continued: John Krizek said the present status is a levy of $12,088,386 or an 8.09915 increase with a mill rate of 4.54. There is $401,157 in the Contingency Fund and $800,000 for the General Fund to replace part of the Ag. Center building expenditures. Since the review on September 30th, Child Support will receive an additional $92,745 in revenues and the Transportation State Aid will be a 12o increase or $140,000. Transportation Budget: Highway Commissioner Dan Fedderly, Transportation Committee Chair George Sinclear and committee member Art Jacobson were present. Fedderly said the budget for 1998 was built around estimated aids. Maintenance program for snow removal, seal coating, paving, money, etc. was estimated at $1,100,000. More funds are needed to meet the six year construction program goal. Fedderly noted the budget is not yet signed by the Governor and the money is not in the kitty. The $140,000 increase from the $.Ol a gallon gas tax would provide extra funding to help meet program goals for local road improvement. Discussion on the $46,498 county Levy increase budgeted for 1998 and the possibility of removing this amount since the gas tax revenue is anticipated at $140,000. Chair Brown stated the 8.09915 is a large levy increase and he would like to work as a team to put together a package to reduce this Levy. He complimented the Department for the good work done for St. Croix County. Fedderly said the local tax levy commitment helps to reach program goals. The $46,498 increase in county contribution helps maintain the level of service to citizens of the county. Sinclear said counties lobbied hard for a $.04 gas tax increase and are receiving $.01 which is needed to get roads up to standard. He said it would be defeating the purpose of raising the gas tax if the increase 0 from the county levy is removed. Dorsey said we need to maintain our roads and Highway did a good job before but with more dollars could do better. Sinclear asked if the Highway didn't get the total $140,000 expected, would the County make up the amount through the Contingency Fund. The Committee offered a gentleman's agreement saying the amount would be made whole through the Contingency Fund. Motion by Boche, 2nd by O'Connell to remove $46,498 of county levy from the Transportation budget. Carried. The County level of support will remain the same as last year - $2,699,9820 Welcome Sictn: O'Connell reported the welcome to St. Croix County sign by Houlton is in disrepair and should be removed. Krizek said the county does not own the sign and it is located on private property. He will check further into this matter. County Parks: Director Joe Grant present. Chair Brown checked into contracted mowing service for Perch Lake. One commercial mower estimated $65 per mowing. Grant recommended mowing every two weeks for a total of 10 times. Brown toured Glen Hills Park with Joe Grant and found the park to be in top condition and a beautiful area. Krizek suggested having the fire department burn the old buildings on the Perch Lake property and Grant agreed. Motion by Bradley, 2nd by O'Connell to remove $375 from line item 351 Gas, Diesel, etc. and remove $1,000 from Operations and Maintenance and add $750 into Other Contractual Services for mowing and clean up of Perch Lake property. Carried. Dorsey reported a tractor could be leased through the Highway Dept. and Polfus Implement for $1500. Total lease cost for tractor, loader and ditch mower would be $2500. Previously in the budget review the new equipment fund had $5,000 remaining for leasing. Motion by Bradley, 2nd by Dorsey to remove $2500 from County Parks Outlay New Equipment line item leaving $2500 for leasing the tractor, loader and mower and $4,000 for two riding mowers for a total of $6,500, Carried. Motion by Bradley, 2nd by O'Connell to sell the old tractor which would add an estimated $3,000 revenue. Carried. Bradley was excused at 10:15 a.m. and before leaving he commented the public should not be taxed more than necessary and he promotes, at the very least, a 4.48 mill rate. Status of 1998 Budget: Finance Director Rich Loney reported a Contingency Fund of $400,000 and a levy of $11,941,830 results in a 6.78o increase and a 4.48 mill rate. If the Contingency Fund is set at $300,000 the levy is $11,841,830, increase is 5.88% and the mill rate would be 4.44. 2 Chair Brown cautioned on cutting the Contingency Fund too short on a $51 million budget. Loney commented the county has a low debt service owing only on the Government Center, Health and Human Services (for two more years) and the Seim property. A $400,000 Contingency Fund is less than to of a $51 million budget. Motion by Dorsey, 2nd by O'Connell to have a $400,000 Contingency Fund and a 4.48 mill rate. Roll call vote: Dorsey - yes; O'Connell - yes; Brown - yes; Boche - no. Carried. Maintenance Report: Facilities Manager Ralph Robole requested $1500 to clean carpets now and $1250 for a new carpet extractor from the Contingency Fund. Motion to approve this request by Boche, 2nd by Dorsey. Carried. Robole decided not to request $1000 additional for Line Item 299 in the 1998 budget at this time. Robole recommended purchasing some emergency parts to have in stock. Motion by O'Connell, 2nd by Dorsey to approve $4,650 from the Contingency Fund for additional circuit boards, micro switches, solenoid valves and smoke heads. Carried. The cost for sheet vinyl flooring in the Community Room was estimated at $5605.00 plus $45 per hour to smooth the present floor. Robole did not recommend replacing the carpet at this time because it is not that worn. The Boody garage located on Government Center property is being vandalized with locks being broken and the overhead door damaged. Robole said the garage has some value and suggested selling it. O'Connell asked if it should be moved closer to the Government Center and use it for Sheriff Dept. or Maintenance storage. Robole said it would not really be a benefit to the County. Motion by )'Connell, 2nd by Boche to advertise to sell and the buyer move the garage. Carried. Administrative Coordinator: Krizek showed a list of change orders for the Ag. Center and explained why they were necessary. The total for these changes is $49,834 which will be paid from the contingency fund set up for the building project. The project expenditure is still on target of $1.5 million. The construction of the building may now be a little ahead of schedule. Corporation Counsel Timmerman said Ayres and Associates' Errors and Omissions Insurance should cover the code items that were missed in the bid proposals. He will check further. Finance Director: Rich Loney will distribute budget books to the Supervisors at the Board meeting on October 21. County Clerk: Sue Nelson requested money from Contingency Fund for 3 quilt material. All the municipalities in the County have been asked to design and contribute a quilt square for a county quilt in honor of 150th year of Statehood for Wisconsin. Material is needed for the backing and sample swatch sent to each clerk. Motion by Boche, 2nd by O'Connell to allow $150 from Contingency Fund for the county quilt. Carried. Corporation Counsel: Timmerman said that since the Board approved the agreement with ARR and Prudential, he has not heard from them. He will contact their attorney to get the agreement signed. Vouchers: Chair Brown noted all vouchers cannot be approved since Finance met one day earlier. Boche advised that a Supervisor's trip expenses to a conference were denied because approval had not been given by County Board Chair. The wording in the Rules and By Laws is confusing and should be clarified. O'Connell commented more Board members should attend the WCA Convention with expenses paid. Motion by Boche, 2nd by O'Connell to approve the vouchers as corrected. Carried. Motion by Brown, 2nd by O'Connell to request Administration Committee to review and clarify the policy regarding per diem and reimbursement for out of county meetings. Carried. Computer Services: O'Connell reported interviews for Computer Service positions were completed and these positions need to start soon rather than the first of the year. Motion by Dorsey, 2nd by O'Connell that the Technical Support Specialist, User Support Specialist/Trainer and User Support Specialist begin employment by November 1st or 15th. Carried. Chair Brown thanked Committee members for their diligence in the budget process and thanked Staff for their support in completing the budget reviews. Motion to adjourn by O'Connell. Meeting adjourned at 11:25 a.m. e Thomas O'Connell Secretary Wednesday, October 8, 1997 1. Based on state review of the child support incentive formula, I ncrease child support revenue estimate by $92,7459 2. Based on state general transportation estimate, increase anticipated Highway Department revenues by $140,000.00 Also, decrease the Highway Department levy by $46,498 to the 1997 level of $2,699,982. 3. County Parks: Reduce Line #351, Perch Lake, by -375 " Line #360, Perch Lake, by -11000 Increase Line #299, Perch Lake, by +750 Reduce Line #813, Outlay, by -21500 Liability Insurance #518 reduces by -31 Total reduction -3,156 Increase revenue estimate by $3,000, the amount of the anticipated proceeds from sale of existing tractor, etc.