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HomeMy WebLinkAboutFinance 11-10-97ST0 CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert M. Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE .M. ***NOTE TIME CHANGE*** LOCATION: St. Croix County Government Center DATE: November 10, 1997 9:00 A CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: December 9, 1997 ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 1. Review of Vouchers A. Remainder of October Vouchers B. November Vouchers NEW BUSINESS: 1. Administrative Coordinator's Report A. Ag Center Update 2. Finance Director's Report 3. County Clerk Report A. Dog Damage Claim - John Lamb, Town of Cady 4. Corporation Counsel 5. Discussion on Government Center Security - Public Protection Committee *6. Bids for Boody Garage *7. Line Item Transfer - Purchase of Fax Machines for Circuit Court *8. Closed Session Pursuant to s.19.85(1)(e), WI Statutes, to Conduct Specified Public Business Where Competitive or Bargaining Reasons Require a Closed Session *9. Reconvene in Open Session Pursuant to s.19.85(2), WI Stats. CORRESPONDENCE: ADJOURNMENT (Agenda not necessarily presented in this order) DATE: 10/28, 11/04 COPIES TO: County Board Office County Clerk County Departments *ADDITIONS/CHANGES/CORRECTIONS News Media/Notice Board County Board ST0 CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert M. Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: November 10, 1997 9*00 A.M. ***NOTE TIME CHANGE*** LOCATION: St. Croix County Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: December 9, 1997 ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 1. Review of Vouchers A. Remainder of October Vouchers B. November Vouchers NEW BUSINESS: 1. Administrative Coordinator's Report A. Ag Center Update 2. Finance Director's Report 3. County Clerk Report A. Dog Damage Claim - John Lamb, Town of Cady 4. Corporation Counsel 5. Discussion on Government Center Security - Public Protection Committee CORRESPONDENCE: ADJOURNMENT (Agenda not necessarily presented in this order) DATE: 10/28 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS Regular Meeting November 10, 1997 Meeting called to order by Chair Brown at 9:00 a.m. Members present: Don Brown, John Bradley, Robert Boche, Tom Dorsey. Absent and excused - Tom O'Connell. Staff present: Administrative Coordinator John Krizek, Finance Director Rich Loney, Corporation Counsel Greg Timmerman, County Clerk Sue Nelson. Others present: Public Protection Committee members Herb Giese, Chuck Mehls, Jack Dowd and Bob Gunderson. Members of the press. Motion by Bradley, 2nd by Dorsey to adopt the agenda. Carried. Next meeting is December 9, 9:00 a.m. Motion by Dorsey, 2nd by Boche to approve the minutes of October 8, 21 and November 5. Carried. Vouchers: Brown reviewed and found no discrepancies. Motion by Bradley, 2nd by Boche to approve remaining October vouchers and the November vouchers. Carried. Government Center Security: Judge Lundell, Judge Needham, Chief Deputy Max Ihrke and members of Public Protection present. Krizek reported a QI team was formed for Safety and Security in 1994. After many meetings, a report was given to Finance in December, 1996. A security officer was hired, signage was done, armored car service was implemented and a building intercom installed. This team no longer functions. Another security team has been established by authority of the State Court Commissioner consisting of Circuit Court Judges, Private Bar Attorneys, District Attorney and Clerk of Court. This group met on November 7 and outlined the following issues: 1. Have security officer patrol second floor only but would respond to first floor incidents. 2. Security officer have flexible hours and be allowed to stay after 4:00 p.m. if court is in session. 3. Lunch hour covered for security officer. 4. Additional panic buttons in hearing rooms and Clerk of Court. 5. Clarifying use of panic buttons. Buttons to be used in case of emergency only. Emergency Communications Director Bruce Brantner indicated anyone who is not comfortable with a situation may call 911. 6. Employee only signs on lunch rooms. 7. Security cameras and monitoring procedures. 8. Exit doors for courtrooms. 9. Procedures for delivery of money to Treasurer's office. 10. Have a "security sweep" of Government Center every morning. Judge Lundell stated if two hearings that may be volatile are being held in court and family court, a second officer or back up would be most helpful. 1 Chief Deputy Ihrke noted the Sheriff's Dept. was not involved in the Security Teams' meeting. The County Board approved a half time person for Courthouse security (other time delegated to court duties) and a walk through metal detector and hand held detector were purchased. The Sheriff's Dept. does not have any one for back-up personnel. The security officer can stay later if known in advance. There is no back-up available for his lunch hour. Judge Needham cited the angry people who come to court for Small Claims or Child Support hearings. For a court appearance at 1*00 p.m., many of these people arrive by noon or shortly after and gather in the hallways. Security is needed at this time. Judge Needham has seen unknown individuals walking in the back corridor but the doors from the Courtroom cannot be locked due to fire emergency exit requirements. Chair Brown advised the Judges' chambers need to be secure and since the whole perimeter cannot be secured, the focus will be on certain areas. Corporation Counsel Timmerman suggested placing an additional door between both adjoining courtrooms for another fire exit, then the back doors to the chambers area could be locked. Ihrke stated the panic buttons should only be used for true emergencies and 911 can be called for other incidents. The security officer should be on call to assist with delivery of money. The Jailers do not have time to check the surveillance camera on lower parking lot unless there is an anticipated problem. They are busy monitoring cell blocks, the sally port and sometimes the Huber people coming and going. Public Protection member Chuck Mehls requested a panic button be added to the County Board room. He cited an incident when an appellant came to Board of Adjustment and started throwing things. The security officer was gone that day. There are 10 positions available on the central panel for panic buttons and space remains for two more. Judge Lundell commented each Courtroom has two buttons and only one is needed in his opinion. Mehls recommended advising employees of procedure for internal 911 calls, learn how to diffuse a situation before it becomes volatile, and meet with staff face to face. He also suggested money be deposited with the Treasurer in pairs with a concealed or disguised bank bag. Mirrors in the hall by the County Clerk's office would be helpful. Judge Lundell indicated a uniformed officer walking the halls is a good deterrent and some day the County will have to hire more help. He also suggested a security camera with tape be placed to monitor the front entrance. Public Protection Vice Chair Giese asked if the schedule is known ahead for potential problem cases, can extra security be found. Ihrke said that is done now but can' t be counted on because the road officer may be busy with an accident or another call. Following a break, Ihrke reported the Sheriff's Dept . is willing to meet with the Judges to try and be more flexible with the security officers time. Consideration will be given to having people in- house such as the Chief Deputy, Jail Captain and Patrol Captain covering the lunch hour. Chair Brown said the items discussed today will continue at future meetings. Staff will work on solutions to the proposed items and report back at the next meeting. Line Item Transfer: Judge Lundell requested a line item transfer for a new plain paper FAX machine. Motion by Bradley, 2nd by Boche to approve $1, 095 from the Telephone/Dictaphone line item for a FAX machine for Circuit Court office. Carried. Supr. Giese commented security issues never go away and recommended some improvements be made each year such as motion detectors and a front entrance surveillance camera. Supr. Mehls asked where do we go from here and Chair Brown said Krizek will check out the issues brought forward today for the next Finance Committee meeting. Krizek commented the security rating for the Government Center (46 out of a 100 points) was based on national judicial security book which did not have realistic guidelines. AQ. Center Update: Krizek reported carpenters are closing in the walls and beginning to install sheet rock. No more change orders have occurred. Wausau Insurance has checked the air quality in the Dispatch Center; found no excessive carbon dioxide and fresh air is double the requirement. Building ventilation was checked and no.mold or spores were found. Finance Director: Rich Loney indicated the apportionment sheets have been sent to municipalities and those with libraries have been notified of payment amount for 1998. He also filed the County's compliance with the tax rate freeze with the WI Dept. of Revenue. County Clerk: Sue Nelson advised the refreshment fund was depleted. Chair Brown donated to this fund and committee members expressed their appreciation. Dog Damage Claim: Motion by Bradley, 2nd by Boche to approve $280 claim to John Lamb, Town of Cady, for loss of a Hereford heifer. Carried. 3 Bids on Boody Garage: Two bids were received for $100 and $250. Motion by Boche, 2nd by Bradley to accept $250 bid from Wm. Gilland with the stipulation the garage be removed in 30 days. Carried. Closed Session. Motion by Boche, 211d by Dorsey to moved into closed session per WI Statute 19.85 (1)(e) to conduct specified public business where competitive or bargaining reasons require a closed session. Roll call vote: all yes. Planning Director Dave Fodroczi, Parks Director Joe Grant and Assistant zoning Administrator Jim Thompson were present. Motion by Boche, 2nd by Bradley to come out of closed session. Carried. Action from Closed Session: Motion by Bradley, 2nd by Boche to accept Sean O'Connells' offer on the Onstott property with the provision the septic system will not be replaced until spring of 1998. Carried. Motion by Bradley, 2nd by Boche to adjourn. 11*25 a.m. .�- % �R Sue E. Nelson Recording Secretary Meeting adjourned at