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HomeMy WebLinkAboutSCC Health & Human Services Board 04-10-97STO CROIX COUNTY TICOF COMMITTER MEETIN TO: Robert Boche, Chairman St. Croix County Board FRQM: Robert Stephens (John Borup 246-8223) COMMITTEE TITLE: St. Croix County Board DATE: TIME: LOCATION: 04/10/97 s:o0 a.m. Health and Human Services St. Croix County Health and Human Services Complex, New Richmond CALL TO ORDER ROLL CALL ADOPTION Or AGENDA DATE OF NEXT MEETING: 04/24/97 ACTION ON PREVIOUS MINUTES: 03/27/97 PERSONNEL ISSUES ANNOUNCEMENTS APPOINTMENTS: DNFINISHED BUSINESS: 1. Discussion of lease county farm 2. Action on lease of farm land buildings NEW BUSINESS: 1. Consideration of Claims and Vouchers 2. Financial Report 3. Personnel Issues 4. Health and Human Services/Nursing Home Report 5. Maintenance -Possible purchase of lawn mower 6. Presentation of 1996 Annual Report ANriOUNCEML"NTS � CORRESPONDENCE 1�OSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJQURNXENT (Agenda not necessarily presented in this order) SUBMITTED BY; John M. Borup DATE: March 27, 1997 COPIES TQ: COUNTY BOARD OFFICE COUNTY CLERK NEWS MEDIA/NOTICE T. CROIX COUNTY HEALTH AND HUMAN SERVICES BOARD APRIL 10, 1997 The St. Croix County Health and Human Services Board met on April 10, 1997, at the St. Croix Industries in New Richmond, Wisconsin. MEMBERS PRESENT: Robert Stephens, Chair Leon Berenschot Chris Bethke Jack Dowd Einar Horne Fern Johnson Allen Limberg George Sinclear MEMBERS ABSENT: Mary Louise Olson -excused STAFF PRESENT: John Borup, Health and Human Services Director Carolyn Krieger, Nursing Home Administrator Judy Ziegler, Accountant Karen Hall, Long Term Support Coordinator Melinda Hanson, WIC Supervisor Ellen Rominski, Public Health Shirley Peterson, WIC Kathy Dunlap, Family & Children's Supervisor Rich Monn, Maintenance Malva Berg, Secretary OTHERS PRESENT: Greg Timmerman, Corporation Counsel John Schottler Chair Stephens called the meeting to order at 8:00 a.m., noting the meeting was properly and legally publicized. NEXT MEETING: The next Health and Human Services Board meeting is scheduled for Thursday, April 24, 1997 at 6:30 p.m. at the St. Croix County Health and Human Services/Nursing Home complex. AGENDA: Motion: A motion was introduced by Bethke, seconded Berenschot, and unanimously adopted: That the agenda be approved as circulated. MINUTES: Motion: A motion was introduced by Horne, seconded by Johnson, and unanimously adopted: That the minutes of the 03/27/97 Health and Human Services Board meeting be approved as circulated. Horne thanked Ziegler for. getting the child care numbers for the Board. He said they are very helpful. CONSIDERATION OF CLAIMS: Judy Ziegler, Accoun nt/ACC. 111ti11g Supervisor, distributed the following reports: tm isfer funds report, fixed assets purchased, and cash report. Horne asked the status of the computer equipment Borup .aid the server has been ordered, but has not yet been rec ,ved. rup said Kathryn Beutal will be out on medical leave for ome tiaze. Horne suggested getting an outside consultant in Beutx.il s absence to get the system running. Ziegler said starting in May or June, child care costs will be paid directly by the State. She said the auditors are here and will be here through April. Health and Human Services Board member, Berenschot, reviewed the March vouchers and questioned or reviewed the following vouchers: HOME HEALTH: 7352: River Ridge Professional Services, $4,179.30, purchased services. Purchase of therapy services for Home Health clients. Clients are billed for these services by Home Health staff. HUMAN SERVICES: 6818: Focus Homes, Inc. $4,853.48, LTS services. Monthly cost for room, board and service for one Long Term Support client. 6860: REM-WISC III, Inc., $31,375.51. The main headquarters is in Madison, but they maintain a home for developmentally disabled adults in River Falls. 6872: WAPC, $340.00, Public Health staff development. Two Public Health staff will be attending the 1977 statewide Perinatal Conference in Madison. 6898: Montgomery Ward, $1,407.33, CIP II expense. Adaptive living equipment (washer and dryer) for a CIP II client. 6909: Valley Forest Resources, Inc. $3,782.60, workshop lumber. Lumber purchased from a Minnesota firm for pallets. 5926: Indianhead Home Services, $22,389.50* purchased services. Indianhead has its main office in Ladysmith and a branch office in New Richmond. They provide in - home services for Long Term Support clients. 6971: Sachsenmaier, Helen, $5,539.67, LTS transitional living. Monthly expense for three LTS clients in a group home. 7021: Burlington Coat Factory, $349.75, LTS purchased services. Extra heavy duty larger -sized stroller for a handicapped child. 7037: Cox Motors, $3,142.47, vehicle maintenance. Contract to perform scheduled maintenance on the fleet cars owned by Health and Human Services. 7147: Olson, Cindy, $45.06, guardianship expense. It we are unable to find family members or volunteers to be guardians for some clients, we purchase this service. 7180: St. Croix County Fair, Inc. $140.00, Family and Children's purchased services. Rental of booth space at the 1997 St. Croix County Fair NURSING HOME: 193: SouthCoast Rehabilitation, $38,866.55, therapy. This is the provider of speech, occupational therapy, physical therapy, etce for the Nursing Home residents. Motion: A motion was introduced by Berenschot, seconded by Stephens, and unanimously adopted: The following vouchers be approved and be made a part of the supplemental minute book pages 650 through 6930 Home Health vouchers 7333 through 7356, dated March 31, 1997 in the amount of $16,481.09. Human Services vouchers 6801 through 6874, dated March 13, 1997, in the amount of $107,524.85. Human Services in the amount Human Services the amount of vouchers 6875 through 6911, dated March 20, 1997, of $21,465.12. vouchers 6912 through 6939, dated March 27, 1997, in $38,837.77. Human Services vouchers 6940 through 6986, dated March 30, 1997, in the amount of $198,064.59. Human Services vouchers 6987 through 7204, dated March 31, 1997, in the amount of $127,131.07. Human Services vouchers 7205 through 7332, dated March 31, 1997, in the amount of $123,851.26. Nursing Home vouchers 141 through 145, dated March 13, 1997, in the n amount of $2,307.95. Nursing Home vouchers 146 through 151, dated March 4, 1997, in the amount of $4,373.999 Nursing Home vouchers 158 through 203, dated April 1„. 1997, in the amount of $74,523.15. Human Services and Nursing Home vouchers 782 th-..xgh 810, dated March 18, 1997, in the amount of $232,998.81. Social Services and Human Services vouchers 75 through 92, dated March 19, 1997, in the amount of $78,526.05. Human Services and Nursing Home vouchers 811 through 836, dated April 3, 1997, in the amount of $278,620.38. Social Services and Human Services vouchers 93 through 111, dated April 2, 1997, in the amount of $95,671.22. PERSONNEL ISSUES: Horne was involved in the interview process for the AODA counselor position. He asked why this position was in the union. He said most candidates had at least a B.S. and additional training, the position is expected to work varying hours and times and will deal with sensitive situations. Borup said counselors are not managers but case managers. He said unions are strong in Wisconsin. Borup informed the Board that the AODA counselors union was questioned several years ago and counselors remained in the union. The AODA counselors are also subject to the Fair Labor Standards Act which guarantees them further protection, e.g. overtime benefits, etc. Stephens assigned Horne to get a written description of the policy from Personnel regarding why AODA counselors are in the union. Borup said Mike Langin has been hired as AODA counselor. FINANCIAL REPORT: Stephens said it appears Health and Human Services will receive a block grant from the County again with no increase. Borup said it is difficult when the County Board grants raises to employees with no increase in monies from the County. There will be cuts in services without an increase in monies from the County. Borup said the non -represented employees' increase was not negotiated, but the decision was made by the Personnel Committee. Stephens said the auditor needs to walk the Board through what monies need to be on hand for commitments. Horne asked what report is given to give the wrong impression of Gilic cash flow position. Borup said.the County is not understanding our cash position and payables. Borup and Ziegler presented the following preliminary financial reports. Discussion followed. PLEASE SEE NEXT PAGE. ST. CROIX COUNTY HUMAN FINANCIAL SUMMARIES FOR THE PERIOD O1/01/97 NURSING HOME SERVICES BOARD THROUGH 02/28/97 Reconciled Cash Balance 02/28/97 $649,607.52 Add: Accounts Receivable, 02/28/97 Private Pay $20,694.37 Medicare $139,166.95 Medicaid $162,568.86 General $1,402.46 Accounts Payable-02/28/97 ($392,484.58) Net Current Items, 02/28/97 $580,955.58 1997 Revenue Recorded through 02/28/97 $719,544.81 Includes Allocations of Anticipated Revenues 1997 Expenses Recorded through 02/28/97 $741,089.03 Includes Allocations of Expected Expenses Add or Deduct any nursing home related items not recorded on nursing home books: 1997 bond principle $246,794.50 (93,13% of total 1997 bond principle of $265,000) * Operations = $466,525.34 Capital Acquisitions = 183,082.18 * SUMMARY OF REVENUES Administration AODA Services Long Term Support Mental Health Family & Children's Economic Support General Relief TOTAL REVENUES ALL PROGRAMS SUMMARY OF EXPENDITURES Administration Alcohol -Drug Abuse Long Term Support Economic Support Mental Health Services Family & Children's General Relief TOTAL 1996 HUMAN SERVICES BUDGET hs97-sum HUMAN SERVICES - 1997 Total Jan. -Feb. Budget lance 82,731.59 508,055.00 42'':::,323.41 57,630.01 914,123.98 261,885.14 308,660.73 137,858.73 365,476.00 7,444,614.00 1,620,643.00 2,076,775.00 1,223,623.00 �,845.99 6,530,490.02 1,358,757.86 1,768,114.27 1,085,764.27 % 16.3% 15.8% 12.3 % 16.2% 14.9% 11.3% 5,210.68 42,124.00 36,913.32 12.4% 1,768,100.86 13,281,310.00 11,513,209.14 13.3% Total Jan. -Feb. 78,158.71 43,431.95 852,596.65 281,200.79 207,947.51 260,136.14 Budget 508,055.00 365,476.00 7,444,614.00 1,223,623.00 1,620,643.00 2,076,775.00 Balance % 429,896.29 15.4% 322,044.05 11.9% 6,592,017.35 11.5% 942,422.21 23.0% 1,412,695.49 12.8% 1,816,638.86 12.5% 1,148.54 42,124.00 40,975.46 2.7% 1,-724,620.29 13,281,310.00 11,556,689�71 13.0% :� TOTAL REVENUES TOTAL EXPENDITURES TOTAL REVENUES TOTAL EXPENDITURES HOME HEALTH Total Jan. -Feb. Budget 56,794.34 526,243.00 469,448.66 69,270.86 526,243.00 456,972.14 13.2% PUBLIC HEALTH(12 month programs) Total Jan. -Feb. Budget Balance %* 131,365.81 845,706.00 714,340.19 15.5% 148,050.52 845,706.00 697,655.48 17.5% *TO BE ON BUDGET, PERCENTAGE SHOULD BE 16.67 ph97-sum ACTION ON LEASE OF FARM LAND: Discussion held on l�,�e of farm land. Stephens said Schottler has improved the land amatically since he began leasing county farm land. Schottler .id when he began renting the land, they buried old foundations, _:.caned Fence lines, etc. and if he continues with the lease will :jean up some more fence lines. Horne suggested getting help r�om the Pre - Release Center for this job. Bethke said Schottler has a farm conservation plan and is doing a good job of following it. Schottler explained the cost of establishing alfalfa and the amount of time needed to get a return on this crop. Schottler is requesting a penalty if the County withdraws land from the lease before the lease ends. Motion: A motion was introduced by Sinclear, seconded by Berenschot, that the County lease the County farm land to John Schottler for $52/acres for ten years. Discussion followed. Berenschot withdrew the second to the above motion, Sinclear withdrew the motion. Horne asked how a motion can be on the floor when a contract has not been drafted. Motion: A motion was introduced by Sinclear, seconded by Berenschot, and unanimously adopted: That Corporation Counsel draw up a contract with John Schottler to lease the County farm land with conditions as outlined at $52/acre for ten years with the final contract to be approved by the Health and Human Services Board at the next Board meeting. Greg Timmerman asked if the Board wanted him to evaluate the lease also when he drafts it. Discussion followed. Motion: A motion was introduced by Horne, seconded by Bethke, and unanimously adopted: That Board requests Corporation Counsel evaluate the lease when he drafts the lease. Stephens said in the future any contract signed by the Board should automatically be reviewed and evaluated by Corporation Counsel. Bethke said Schottler should contact Borup regarding Pre -Release personnel to help remove fences, etc.. .and Schottler will review this with Bethke also. PURCHASE OF LAWN MOWER: Rich Monn said Polfus has a lease return John Deere 935 to purchase for $10,400. It comes with a one year engine/drive train warranty. Polfus will not take our present 912 John Deere on trade in. Discussion followed. Motion: A motion was introduced by Bethke, seconded by.Berenschot, �� ,. s:,,r �,: E and unanimously adopted: That the Board approves purchasing the 935 John Deere lawn mower for $10,400 and keep the old mower with the money being taken out of the farm account. Horne asked why not get rid %J the old mower as maintenance is a concern. Monn said Ralph Robole would like to keep the 912 as a back up and also maintenance would not have to change the blower/brush attachment in the winter. Discussion followed. Stephens wants any repairs for the 912 mower earmarked and brought to the attention of the Board. PUBLIC HEALTH: Melinda Hanson and the Board presented awards to Shirley Peterson for recognition for 17 years of service and to Ellen Rominski for 22 years of service in Public Health. PRESENTATION OF 1996 ANNUAL REPORT: The 1996 Annual Report was distributed to the Board. This report will be given to the County Board on April 15. It was the consensus of the Board that the Chaishould be at this County Board sessi ron. Stephens asked if there were any other issues to bring before the Board. Borup highlighted information given State LIEAP monitoring. The agency administering the program and Borup Marilyn Fruit for a job well done. in the fact sheet regarding is doing an excellent job of commended Kathleen Waldal and Borup said W-2 start up funds have been reduced but not as much as initially feared. He said everything will be on-line with no written policy or procedure. Krieger said the nursing home is feeling the effects of the arbitrator's ruling that gave percentage employees benefits. She said PTO is a burden when positions have to be covered 24-hours a day. Borup said PTO works better in 8-5 office positions, but PTO is a hardship for the nursing home. Krieger said the sprinkler company has made suggestions regarding the sprinkling system in the nursing home. She is investigating at this time and will bring the information back to the Board when she has adequate answers. Stephens adjourned the meeting. Time: 10:15 a.m. Chairman: Attest: (secretary)