HomeMy WebLinkAboutResolution 2021 (30) Resolution No. 30 (2021)
�T NTY RESOLUTION UPDATING PERSONNEL POLICIES
COVER MEMO
TO: County Board of Supervisors
FROM: Ken Witt, County Administrator
DATE: July 6, 2021
AGENDA ITEM: Resolution Updating Personnel Policies
BACKGROUND INFORMATION
5.14 Licensing and Certification Requirements Policy Proposed Changes
Replaces 4.14 Licensing and Certification Requirements Policy of the Human Resources Policies
and Procedures Handbook
• General Updates: Numbering of policy &formatting
• 5.14.3 - Definitions: Added examples of different licenses and certifications that may
be required by employees which includes the CDL. The CDL policy (previously created) is
now inclusive to the requirements of this policy and has been removed from the policy
approval process.
5.15 Bonding Requirements Policy Proposed Changes
Replaces 4.15 Bonding Requirements Policy of the Human Resources Policies and Procedures
Handbook
• General Updates: Formatting Only.
• 5.15.2 - Purpose: Added
6.1 Reasonable Accommodation Policy Proposed Changes
Replaces the Reasonable Accommodation Policy - Previously Article 2.3 of the Human Resources
Policies and Procedures Handbook
• Overall: Expanded policy to provide more information to employee and supervisors &
direction on how to request accommodation.
• 6.1.1-Policy: Formatting - Removed historical background of ADA and added ADA
info. to the definitions section; Moved examples of reasonable accommodations to it's
own section; Removed language referring to the EEO/AA statement and it's location.
• 6.1.2 - Purpose: Added purpose statement.
• 6.1.3-Definitions: Added several definitions to clarify ADA important terms within i.e.
disability, reasonable accommodation, interactive process, and undue hardship.
• 6.1.4-Examples of Reasonable Accommodation: Moved examples provided in the
original policy language for ease of finding.
• 6.1.5-Accommodation Request Process: New section to provide an overview of how
the request & interactive process work for those employees requesting an ADA
accommodation.
6.2 Appearance and Grooming Policy Proposed Changes
Replaces the "Personal Appearance" policy in Article 9.10 of the Human Resources Policies and
Procedures Handbook
• Overall Updates: Formatting of policy;
■ Policy was updated to allow greater departmental discretion in regard to
employee dress. SCC employs a large variety of positions all with different
needs while at work. The policy was updated primarily using Chippewa
County and Washington County, MN as references along with our current
policy practices.
• 6.2.1 - Policy: Kept SCC policy statement. Moved the appropriate and inappropriate
attire to separate policy sections
• 6.2.2 - Purpose: Updated statement.
• 6.2.3 - Department Head and Supervisor Discretion: Section added, however the
only new policy language incorporated was that it is the DH/Supervisors responsibility to
clearly communicate any department-specific workplace attire and grooming guidelines
to their teams.
• 6.2.4 - Appearance Guidelines:
■ Section lists examples of appropriate and inappropriate dress and
grooming guidelines.
■ Examples were removed that created gender specific restrictions and
more broad terminology was incorporated. i.e. spaghetti straps, halter
tops, and tube tops were removed and replaced with tank tops and beach
wear.
■ Statement added that it is the employees responsibility to consider the
business needs of the day and to exercise professional judgment in their
dress choices. o Added examples of appropriate workspace and personal
hygiene.
• 6.2.5 - Casual Dress Days: Updated current policy language from business casual to
casual dress language - Casual dress still may not violate the inappropriate dress
guidelines.
6.3 Confidentiality Policy Proposed Changes
Replaces the Confidentiality Policy - Previously Article 9.5 of the Human Resources Policies and
Procedures Handbook
• 6.3.1-Policy: Formatting
• 6.3.2 - Purpose: Added purpose statement.
• 6.3.3-Definitions: Added several definitions to clarify in what constitutes as privileged
and confidential information, and defined HIPAA
• 6.3.4-HIPAA: New section to highlight the important of HIPAA compliance and
reference the SCC HIPAA Security Policies that are necessary employees should be aware
of and have access to.
• 6.3.5-Breach of Confidentiality: New section to provide examples on what constitutes
as a confidentiality breach and what actions should be taken.
Resolution No. 30 (2021)
�T NTY RESOLUTION UPDATING PERSONNEL POLICIES
1 WHEREAS, on September 2, 2014 St. Croix County adopted the current version of the
2 St. Croix County Personnel Policies and Procedures Handbook; and
3
4 WHEREAS, the handbook was further amended in 2015-2021; and
5
6 WHEREAS, the Staff Advisory Committee and Department Heads have been provided
7 copies of the updated policies for review; and
8
9 WHEREAS, on June 15, 2021 the Administration Committee has reviewed the
10 amendments and recommends approval to the St. Croix County Board of Supervisors.
11
12 NOW, THEREFORE, BE IT RESOLVED by the St. Croix County Board of
13 Supervisors that the St. Croix County Personnel Policies and Procedures Handbook is hereby
14 amended as follows:
15
16 Create Section 5.14 Licensing and Certification Requirements
17
18 Create Section 5.15 Bonding Requirements
19
20 Create Section 6.1 Reasonable Accommodation
21
22 Create Section 6.2 Appearance and Grooming
23
24 Create Section 6.3 Confidentiality
Legal-Fiscal-Administrative Approvals:
Legal Note:
Fiscal Impact: No fiscal impact.
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Corporation CcMnW /2021 n, inance Dirmdr 6/8/2021
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06/15/21 Administration Committee RECOMMENDED
......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ..........
RESULT: RECOMMENDED [UNANIMOUS]
MOVER: Scottie Ard, Vice Chair
SECONDER: Bob Long, Chair
AYES: Bob Long, Carah Koch, Scottie Ard, William Peavey
EXCUSED: David Peterson
Vote Confirmation.
06 Long Adminis�ati�n,Chai fi/16�Dz1
SL Croix County Board of Supervisors Action:
Roll Call -Vote Requirement—
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RESULT: ADOPTED [UNANIMOUS]
MOVER: Bob Long, Supervisor
SECONDER: Scottie Ard, Supervisor
AYES: Schachtner, Anderson, Long, Leaf, Koch, Hall, Berning, Ottino, Ostness, Counter,
Hansen, Ard, Tellijohn, Peterson, Anderson, Achterhof, Tomtschik, Peavey
EXCUSED: Bob Feidler
This Resolution was Adopted by the St. Croix County Board of Supervisors on July 6, 2021
Cindy Campbell, County Clerk