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HomeMy WebLinkAboutTransportation Committee 01-05-11 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY TRANSPORTATION COMMITTEE January 5, 2011 - 7:30 A.M. St Croix County Highway Department Office, 920 -3 Street, Hammond WI CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING DATE OF NEXT MEETING CONSIDER VOUCHERS FOR PAYMENT FINANCIAL REPORT REVIEW HIGHWAY SAFETY MINUTES CONSIDER SEMINAR ATTENDANCE REQUESTS CONSIDER STATE PROJECT REQUESTS ANNOUNCEMENTS & CORRESPONDENCE OLD AND NEW BUSINESS 1. Convene into closed session per WI State Statue 19.85(l)(c) for the purpose of interviews. 2. Reconvene into open session 3. Consider CTH "N" Road Construction Project Schedule of Land Interests 4. Consider CTH "P" School Bus Stop Ahead Sign Request 5. Review Purchase of Used Chip Spreader 6. Consider Used Small Paver Quotes/Purchase 7. 2012 — 2013 Goals Status/Update ANY OTHER BUSINESS AUTHORIZED BY LAW POSSIBLE AGENDA ITEMS FOR NEXT MEETING NOTE: A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board meetings. ADJOURN (Items may be taken in different order. Action may be taken on any or all items shown.) SUBMITTED BY - Tim Ramberg, Highway Commissioner DATE SUBMITTED —December 29, 2010 * * Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 12/29/2010 10:10 AM MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of January 5, 2011 The meeting was called to order by Chair Rebholz at 7:30 A.M. Roll call was taken with Rebholz, Schrank, Hurtgen, Sicard and Peavey in attendance. Others present for all or parts of the meeting included Tammy Funk, Randy Gunderson, Tim Ramberg, Rich Loney, and Jane Bond. A motion was made and seconded (Peavey /Hurtgen) to adopt the agenda as published. Motion carried. A motion was made and seconded (Peavey /Hurtgen) to approve the minutes of the December 13, 2010 meeting as presented. Motion carried. The February meeting is scheduled for Monday, February 14, 2011 at 8:30 a.m. with Rebholz and Sicard reviewing bills prior to the meeting. Rebholz and Schrank reviewed the vouchers at 7:00 a.m. A motion was made and seconded (Schrank/Rebholz) to approve the vouchers for payment. Motion carried. Bond reviewed the November 30, 2010 Financial Report. Bond reviewed the December 15, 2010 Safety Committee Report with the Committee. A motion was made and seconded (Hurtgen /Peavey) to approve the Safety Committee minutes as presented. Motion carried. Consider Seminar Attendance Requests: A motion was made and seconded (Hurtgen /Peavey) to allow necessary personnel to attend the underground storage training seminar at a cost of seventy -five ($75.00) dollars per person. Motion carried. Consider State Project Requests: There were no state project requests to review. Ramberg reviewed the following announcements and correspondence with the Committee: • Announced the retirement of Terry Pederson from WisDOT. • Distributed the WCHA 100 year Anniversary apparel information. • Discussed Spooner Quarry available resources and alternative resource availability. • National League of Cities correspondence. Convene Into Closed Session per WI Statute 19.85(1 )(c) for the purpose of interviews A motion was made and seconded (Peavey /Schrank) to convene into closed session at 7:33 a.m. Motion carried. Reconvene Into Open Session : A motion was made and seconded (Hurtgen /Schrank) to reconvene into open session at 11 :55 a.m. Motion carried. Consider CTH "N" Road Construction Project Schedule of Land Interests: Ramberg presented an overview of the sales study prepared by our staff on the CTH "N" construction project. A motion was made and seconded (Sicard /Schrank) to approve the schedule of land interests as presented. Motion carried with Peavey abstaining. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 January 5, 2011 Consider CTH "P" School Bus Stop Ahead Sign Request: The Committee reviewed a request for placement of School Bus Stop Ahead signage on CTH "P" as well as a recommendation from the engineering staff regarding criteria. A motion was made and seconded (Schrank/Hurtgen) to install the signage as recommended. Motion carried. Review Purchase of Used Chip Spreader: Loney reviewed information regarding the used chip spreader recently inspected by our crew. Loney noted that the seller will come to our location for employee training. A motion was made and seconded (Schrank/Hurtgen) to purchase the used chip spreader from Etnyre and Company as presented in the amount of one hundred ten thousand dollars ($110,000.00) plus transport. Motion carried. The unit will be delivered in April or May of 2011. Consider Used Small Paver Quotes: Loney noted that our staff viewed a used small paver that would have fit our needs, however it was sold to another party. He explained that equipment of this nature is in high demand and that we would need to act quickly if we find another suitable unit. It was the consensus of the Committee that, if we find a used small paver that is suitable and within the amount previously approved by the Committee, staff can act on the purchase with the approval of Rebholz. Loney updated the Committee on the Bobcat purchase previously approved for purchase from Tri -State Bobcat of Hudson, WI. He explained that the model we approved is not compatible with any of our haul trailers because of width. A motion was made and seconded (Schrank/Hurtgen) to modify our previous approval to purchase a smaller unit that still fits our needs and is compatible with our existing trailers at a cost of thirty -one thousand four hundred forty dollars, ($31,440.00) which is less then the amount previously approved. Motion carried. It was the consensus of the Committee to bring before the Committee in February proposals to purchase two (2) rollers. 2012 -2013 Goal Status Update: Ramberg reviewed his list of goals for the upcoming years which include modification of the Highway Department Report. Adjournment: Rebholz called for adjournment at 12:48 p.m. with unanimous consent of the Committee. SECRETARY