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HomeMy WebLinkAboutCounty Board 01-19-10 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY BOARD OF SUPERVISORS TUESDAY, JANUARY 19, 2010 — 9:00 A.M. St. Croix County Government Center —1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER INVOCATION: Moment of Silence PLEDGE OF ALLEGIANCE TO THE FLAG ROLL CALL ADMINISTRATIVE COORDINATOR REPORT REVIEW OF AGENDA CONSENT AGENDA (Unless separation of an item is requested, all will be adopted in one motion.) 1. Minutes of Previous Session — December 15, 2009 2. Date of Next Meeting— March 16. 2010 - 9:00 a.m. 3. Rezoning 4. Mileage and Per Diem APPOINTMENTS: *Representative to the Western Wisconsin I -94 Corridor Coalition PRESENTATION: OLD AND NEW BUSINESS 1. Resolution Authorizing the St. Croix County Parks Department to Apply for a 2010 Lakes Planning Grant 2. Resolution Authorizing the St. Croix County Land and Water Conversation Department to Apply for a 2010 Lakes Planning Grant 3. *Resolution Supporting Delayed Implementation of Farmland Preservation Rezoning Conversion Fee 4. *Resolution Authorizing St. Croix County's Participation in the Wisconsin Community Development Block Grant for Economic Development Program — Heebink Architectural Woodwork, LLC 5. *Resolution Establishing Agreement with the St. Croix Economic Development Corporation Relating to the American Recovery and Reinvestment Act — Recovery Zone Facility Bonds 6. *Resolution Adopting Rules and Bylaws of the Board of Supervisors of St. Croix County, Wisconsin and Approving County Board Operation Policies 7. *Resolution Authorizing the Establishment of a Complete Count Committee to Assist the U.S. Census Bureau in Assuring an Accurate Count of St. Croix County Residents in the Year 2010 Census 8. *Resolution Disapproving New Position to Begin in 2010 — Emergency Management Director (per motion to postpone at the December 15, 2009 County Board meeting) 9. *Resolution Approving Wage Grid and 2010 Wages for Non -Union Employees COMMITTEE AND DEPARTMENT REPORTS: Building Sefviees Depal4fne , Treasurer, and County Clerk COUNTY CLERK'S REPORT OF CORRESPONDENCE AND REZONING REQUESTS ANNOUNCEMENTS: ADJOURN (Items may be taken in different order) * Changes or Additions after the Preliminary Agenda ** Late Changes and Additions 1/19/2010 8:28:04 AM OFFICIAL — approved 3/16/10 MINUTES OF THE ST.CROIX COUNTY BOARD OF SUPERVISORS Regular Meeting — January 19, 2010 Invocation was a moment of silence in remembrance of Lee Milligan. The Pledge of Allegiance was recited. Meeting called to order by Chair Rebholz at 9:00a.m. ROLL CALL: 28 present; absent and excused: Supr. Cranmer, Supr. Tellijohn and Supr. Tommerdahl ADMINISTRATIVE COORDINATOR REPORT: Administrative Coordinator Chuck Whiting reported performance evaluations of Department Heads normally begin in January. The Finance Committee discussed revising the tobacco resolution to allow tobacco use in the parking lots on County property. This matter was referred to the Health and Human Services (HHS) committee. Whiting reported the USDA Rural Development office currently in the Ag- Extension Building is looking for office space per a requirement to look at the market comparable space and rents in the area. Whiting noted his attendance at the Regional Planning Commission to discuss I -94 corridor coalition. Supr. Standafer encouraged completion of the performance evaluations of Department Heads. Motion by Supr. Speer, 2 by Supr. Mortensen to remove item 9 (Resolution Approving Wage Grid and 2010 Wages for Non -Union Employees) from the agenda and to hold a County Board meeting on February 23, 2010 for non - represented employees and the public to speak on this issue. Discussion regarding the need for more time to review and the need for more information, including job descriptions before a decision can be made. Chair Rebholz indicated Springsted representatives are scheduled to appear before the County Board today and indicated this would be a good time to ask questions. He recommended hearing the presentation today, discuss and vote to delay action until February 23, 2010. Roll call vote: Yes — 22; No — 6. Carried. 4 � � r�IP� Sl ail, �, ��i � ra�� cu�rY�l � �3 � }� t $ � • . " Dan Raebel X John Mortensen X Darvl Standafer X Alfred Schrank X Esther Wentz X John Boru X Julie Speer X Eugene Ruetz X ��•'s'. Clarence Malick X Joe Hurt en X David Peterson X Steve Hermsen X William Peavey X David Ostness X Kenneth Kolbe X Gerald Peterson X Lorin Sather X Cindy Leonard X Charles Grant X Richard Marzolf X Linda Luckey X Greg Telli'ohn (absent) Sharon Norton -Bauman X Ran Sicard X Roger Larson X Peter Post X Laura Tommerdahl absent Richard King X Roger Rebholz X TOTAL 22 1 6 Frederick Home X Bill Cranmer (absent CONSENT AGENDA: Motion by Supr. Raebel, 2 by Supr. Schrank to adopt the consent agenda approving the December 15, 2009 County Board Minutes; setting the next County Board meeting for March 16, 2010; and approving mileage and per diem for November, 2009 in the amount of $7,587.74 and December, 2009 in the amount of $7,130.95. Carried unanimously. Motion by Supr. Post, 2 by Supr. Hermsen to reconsider the previous motion which removed item 9 from the agenda. Roll call vote: Yes — 15; No — 13. Carried. January 19, 2010 Page 2 of 5 Dan Raebel X John Mortensen X Darvl Standafer X Alfred Schrank X Esther Wentz X John Borup X Julie Speer X Eugene Ruetz X Clarence Malick X Joe Hurt en X David Peterson X Steve Hermsen X William Peavey X David Ostness X Kenneth Kolbe X Gerald Peterson X Lorin Sather X Cindy Leonard X Charles Grant X Richard Marzolf X Linda Luckey X Greg Telli ohn (absent) Sharon Norton -Bauman X Ran Sicard X Roger Larson X Peter Post X Laura Tommerdahl absent Richard King X Roger Rebholz X TOTAL 15 13 Frederick Home X Bill Crammer absent Motion by Supr. Malick, 2 by Supr. Horne to put item 9 on the agenda but not for a vote today, but rather a vote on February 23, 2010 Roll call vote: Yes — 25; No 3 Carried. �frh�iP', fl plrt i +'i sd�ts9� Dan Raebel X John Mortensen X Daryl Standafer X Alfred Schrank X Esther Wentz X John Borup X Julie Speer X Eugene Ruetz X Clarence Malick X Joe Hurt en X David Peterson X Steve Hermsen X William Peavey X David Ostness X Kenneth Kolbe X Gerald Peterson X Lorin Sather X Cindy Leonard X Charles Grant X Richard Marzolf X Linda Luckev X — Greg Telli ohn (absent) Sharon Norton -Bauman X Ran Sicard X Roger Larson X Peter Post X Laura Tommerdahl ( absent) Richard King X Roger Rebholz X TOTAL F 257 3 Frederick Home X Bill Crammer (absent) APPOINTMENT: Chair Rebholz announced the appointment of himself to the Western Wisconsin I -94 Corridor Coalition. Chair Rebholz noted placement on each desk of the 2010 Work Force Development calendar. OLD AND NEW BUSINESS 1. Resolution #1(2010) Authorizing the St. Croix County Parks Department to Apply for a 2010 Lakes Planning Grant. Motion by Supr. Ruetz, 2 by Supr. Peavey to approve. Land and Water Conservation Director Bob Heise explained if approved, this would require a 25% match from the county which is in the 2010 budget. Carried unanimously. 2. Resolution #2(2010) Authorizing the St. Croix County Land and Water Conversation Department to Apply for a 2010 Lakes Planning Grant. Motion by Supr. Ruetz, 2 by Supr. Peavey to approve. Heise explained the grant designation is to develop an implementation plan for the Willow River Watershed and Lake Mallalieu and would require a 25% match which would be an in kind contribution. Carried unanimously. January 19, 2010 Page 3 of 5 3. Resolution #3(2010) Supporting Delayed Implementation of Farmland Preservation Rezoning Conversion Fee. Motion by Supr. Ruetz, 2 by Supr. Marzolf to approve. Planning and Zoning Director Dave Fodroczi explained this is a request to delay the implementation of the farmland preservation rezoning conversion fee under Wisconsin Statutes §91.48(1)(b) until the County updates its farmland preservation plan and zoning ordinance and the plan and ordinance are certified by DATCP. Carried unanimously. 4. Resolution #4(2010) Authorizing St. Croix County's Participation in the Wisconsin Community Development Block Grant for Economic Development Program — Heebink Architectural Woodwork, LLC. Motion by Supr. Standafer, 2 by Supr. Norton -Bauman to approve. Char Gurney of West Central Wisconsin Regional Planning Commission (WCWRPC) explained this is a Wisconsin Community Development Block Grant (CDBG) loan to Heebink Architectural Woodwork, LLC for business retention and expansion in the Village of Baldwin. St. Croix County will contract with the WCWRPC to administer the grant for an amount not to exceed the funds provided by the grant for administration. Carried unanimously. Supr. Tellijohn arrived at 9:50 a.m. 5. Resolution #5(2010) Establishing Agreement with the St. Croix Economic Development Corporation Relating to the American Recovery and Reinvestment Act — Recovery Zone Facility Bonds. Motion by Supr. Standafer, 2 by Supr. Sicard to approve. Recovery Zone Facility Bonds (RZFB) are a type of traditional tax - exempt private activity bond that may be used by private businesses in designated recovery zones to finance a broad range of depreciable capital projects, provided the user has been assigned an allocation. RZFBs have a limited allocation ($15 billion nationally), of which St. Croix County received an allocation of $5,040,000. Wisconsin counties lack the authority to issue conduit debt. Per Economic Development Corporation (EDC) Executive Director Bill Rubin, EDC, on behalf of St. Croix County, will review RZFB requests for sub - allocation in accordance with generally accepted loan underwriting standards. The EDC is authorized to assess a reasonable application fee not to exceed one -tenth of one percent. Carried. 6. Resolution #6(2010) Adopting Rules and Bylaws of the Board of Supervisors of St. Croix County, Wisconsin and Approving County Board Operation Policies. Motion by Supr. Standafer, 2 by Supr. Sicard to approve. Corporation Counsel Timmerman invited Supervisors to comment on the draft. Supr. Marzolf expressed concern regarding removal of the three questions asked of candidates for County Board Chair. Motion by Supr. Marzolf, 2n by Supr. Post to retain the three questions of candidates for County Board Chair. Roll call vote carried unanimously. Motion by Supr. Malick, 2 by Supr. Post to change Article III - Committee of the Whole, Section C to read, "The County Board Chair may dial} appoint a chair..." Carried unanimously. Discussion regarding changing County Board meeting times to the evening giving the public an opportunity to attend the meetings. Supr. Norton -Bauman stated the new 19- Member County Board will have the authority to change meeting dates and times. Motion by Supr. Hermsen, 2 by Supr. Sather to change the times of the County Board meetings to 7:00 p.m. with the provision the County Board Chair can change the time. Motion failed. Motion by Supr. G. Peterson, 2 by Supr. Marzolf to amend the resolution under the first THEREFORE to include "as amended" after Wisconsin on the third line. Carried unanimously. Action on the resolution as amended carried. 7. Resolution #7(2010) Authorizing the Establishment of a Complete Count Committee to Assist the U.S. Census Bureau in Assuring an Accurate Count of St. Croix County Residents in the Year 2010 Census. January 19, 2010 Page 4 of 5 Motion by Supr. King, 2nd by Supr. Schrank to approve. The Complete Count Committee shall consist of representatives of various communities within St. Croix County. Carried unanimously. 8. Resolution Disapproving New Position to Begin in 2010 — Emergency Management Director (per motion to postpone at the December 15, 2009 County Board meeting). Motion by Supr. Standafer, 2 na by Supr. Borup to approve. Supr. Borup provided a history of the actions of the Emergency Management / Emergency Communications Committee (EM/EC) regarding merging Emergency Management with Emergency Communications department and the reversal of decision by the committee by a 3 -2 vote. At the January 5th EMJEC meeting there was a unanimous vote to have a study done. A work session is scheduled for February 2na Motion by Supr. Borup, 2 na by Supr. Standafer to table until the March 2010 County Board meeting. Carried. 9. Resolution Approving Wage Grid and 2010 Wages for Non -Union Employees. A presentation was made by Ann Antonsen and Nick Dragisich of Springsted. Antonsen stated this project started from scratch in 2008. Antonsen reviewed the objectives, terminology, methodology and findings used in the study. Antonsen reported the findings on average are St. Croix County salary ranges are competitive with the market. Antonsen highlighted the communities benchmarked for salary surveys noting some results were not used if they were incomplete or the information was inconsistent. Salary survey results reviewed. 2010 proposed pay plan reviewed noting a change to 28 grades and 9 steps. Antonsen stated 37 employees are paid below the minimum of the proposed salary ranges. The annual cost to bring non - represented employees to the minimum rate is $25,932. Annual cost to move remaining non - represented employees onto the proposed wage schedule is $202,306. Antonsen stated there are 231 total non - represented employees with 37 below the minimum, 179 within the correct range and 15 employees above range. Review of maintaining the system and the need to establish guidelines for base adjustments. Discussion regarding completion of the current study and previous studies. Whiting stated there is $259,000 in the Contingency Fund for 2010 percentage increases based on the total non - represented compensation. Antonsen stated final review of job descriptions will be available before the February 23, 2010 County Board meeting. Discussion regarding ADRC staffing study results and the change in education and experience requirements. Supr. Hermsen asked why there were no comparisons to the private sector. Antonsen stated 99% of the time private sectors do not respond to salary survey requests and government holds unique positions. Antonsen explained the changes from a seven step to nine step pay grid. Motion by Supr. G. Peterson, 2 nd by Supr. Grant to postpone this discussion until February 23 Roll call vote: Yes — 5; No - 24. Failed. Dan Raebel x John Mortensen X Daryl Standafer X Alfred Schrank X Esther Wentz X John Borup x Julie Speer X Eugene Ruetz X Clarence Malick X Joe Hurt en x David Peterson X Steve Hermsen x William Peavey x David Ostness x Kenneth Kolbe x Gerald Peterson x Lorin Sather x Cindy Leonard X Charles Grant x Richard Marzolf x Linda Luckey x Greg Telli'ohn (absent) x Sharon Norton -Bauman X Ran Sicard x Roger Larson x Peter Post x Laura Tommerdahl absent Richard Kin x Roger Rebholz x TOTAL 5 24 Frederick Horne x Bill Cramer (absent January 19, 2010 Page 5 of 5 Supr. Mortensen asked what the cost is of the past and current Springsted study. Whiting stated approximately $107,000 spread out over three years and this is the third year. Discussion regarding the step increase grid which is separate from the cost of living raise. Supr. Hermsen stated performance should drive an employee to the top of wage scale. Discussion regarding establishing a pay philosophy to make performance a requirement to progressing through pay range. Supr. Wentz requested the handouts be in larger print for the February 23 meeting. Supr. Sather stated 80% of the non - represented employees are within the range of impact summary which was not far off from the old study. Supr. Sather requested copies of the job descriptions used. Committee and Department Reports: Treasurer: Treasurer Laurie Noble reported on tax collections noting the ongoing increase in taxes paid online. Noble noted a twenty percent increase in unpaid delinquent taxes as of August 31, 2009. Treasurer's receipts for year ending December 31, 2009 were $147,546,596. Supr. Hermsen requested a list of municipalities impacted the most by the delinquent taxes. County Clerk: County Clerk Cindy Campbell reported on 2009 elections and voter turnout. Campbell highlighted voter registration and voting equipment. Review of licenses and permits issued in 2009 noting the addition of issuing Domestic Partnership Declarations effective August 2009. Campbell thanked her staff and the County Board for its ongoing support. County Clerk's Report of Correspondence and Rezoning Requests: County Clerk Campbell reported there are no rezoning hearings scheduled for Planning and Zoning Committee and no correspondence. Campbell announced the retirement of Jerry Chasteen of West Central Regional Planning noting his retirement party is January 21 in Eau Claire, Wisconsin. Meeting adjourned at 1:27 p.m. Roger Rebholz, Chair, St. Croix County Board of Supervisors Cindy Campbell, County Clerk