HomeMy WebLinkAboutCounty Board 09-07-10 AMENDED
NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY BOARD OF SUPERVISORS
TUESDAY, SEPTEMBER 7, 2010 — 9:00 A.M.
St. Croix County Government Center —1101 Carmichael Road, Hudson, Wisconsin
CALL TO ORDER
INVOCATION: Pastor Randy Fredrickson, First Baptist Church, Hudson, Wisconsin
PLEDGE OF ALLEGIANCE TO THE FLAG
ROLL CALL
ADMINISTRATIVE COORDINATOR REPORT
REVIEW OF AGENDA
CONSENT AGENDA
(Unless separation of an item is requested, all will be adopted in one motion.)
1. Minutes of Previous Session — August 3, 2010
2. Date of Next Meeting —October 5, 2010 — 9:00 a.m.
3. Rezoning — Crisdhome Farm, Inc., Town of Stanton, Ag to Ag -Res; Person, Goodwin, Dukerschein &
Weinke, Town of Emerald, Ag -Res to Residential
PRESENTATION: Sheriff s Department K9 Unit Recognition
APPOINTMENTS:
OLD AND NEW BUSINESS
1. Emergency Services Report on Recent Flood Damage
2. Resolution Adopting Litigation Hold Policy
3. Resolution Approving Creation of St. Croix County Land Information Advisory Council
4. * *Resolution Authorizing Submission of an Application Relating to St. Croix County's Participation in
the Wisconsin Small Cities Community Development Block Grant - Emergency Assistance Program
5. * *Resolution Approving the Adoption of a Citizen Participation Plan for St. Croix County
6. "Resolution Approving Receipt of Established Rate of Compensation for Sheriff s Deputy Kris Stewart
COMMITTEE AND DEPARTMENT REPORTS: Clerk of Circuit Court, Judicial Circuit Court Judges,
Family Court Commissioner, Register in Probate, Planning and Zoning
COUNTY CLERK'S REPORT OF CORRESPONDENCE AND REZONING REQUESTS
ANNOUNCEMENTS:
ADJOURN
(Items may be taken in different order)
* Changes or Additions after the Preliminary Agenda ** Late Changes and Additions
9/3/2010 2:03:14 PM
Official — approved 10 15110
MINUTES OF THE
ST.CROIX COUNTY BOARD OF SUPERVISORS
Regular Meeting — September 7, 2010
The invocation was given by Pastor Randy Frederickson of First Baptist Church, Hudson Wisconsin and
the Pledge of Allegiance was recited. Meeting called to order by Chair Standafer at 9:00 a.m.
ROLL CALL: 19 Present
ADMINISTRATIVE COORDINATOR REPORT: Administrative Coordinator Chuck Whiting
reported the Administration Committee met for three days last week to review department budgets. The
equalized value for St. Croix County has decreased by over seven percent, the second largest drop in the
State of Wisconsin and noted a possible increase in the mill rate. Whiting reviewed agenda items for the
Committee of the Whole scheduled for September 14, 2010. Whiting noted we are in the middle of
negotiations with three unions and are reviewing renewal of employee health insurance which will be
higher than anticipated. Whiting reviewed the status of the Ad Hoc Building Facilities Committee noting
the committee will work with the Administration Committee regarding the future of the committee and
planning efforts.
CONSENT AGENDA: Chair Standafer noted Item b — Resolution Approving Receipt of Established
Rate of Compensation for Sheriffs Deputy Kris Stewart is being removed from this agenda as it was
tabled by the Public Protection Committee. Supr. Hermsen requested removal of the rezoning requests
from the consent agenda. Motion by Supr. Schrank, 2 nd by Supr. Sather to adopt the consent agenda
approving the August 3, 2010 County Board minutes and setting the next meeting for October 5, 2010.
Carried unanimously.
Motion by Supr. Hermsen, 2 nd by Supr. Ruetz to approve the rezoning for Crisdhome Farm, Inc., Town of
Stanton, rezoning land from Ag to Ag -Res and for Person, Goodwin, Dukerschein & Weinke, Town of
Emerald, rezoning land from Ag -Res to Residential. Planning and Zoning Director Dave Fodroczi
explained the Person, Goodwin, Dukerschein & Weinke request was not in question and stands as
recommended for approval. The Crisdhome Farm, Inc. was reconsidered at the request and
recommendation of the town of Stanton to include a condition for a deed restriction limiting additional
residences on the land after rezoning. Corporation Counsel Timmerman advised that condition would be
inappropriate. The Community Development Committee met prior to the County Board meeting and
recommends approval without that condition. Motion approving Ordinance 794(2010) for Crisdhome
Farm, Inc., Town of Stanton, rezoning land from Ag to Ag -Res and Ordinance 795(2010) for Person,
Goodwin, Dukerschein & Weinke, Town of Emerald, rezoning land from Ag -Res to Residential carried
unanimously.
PRESENTATION: Sheriff's Department K9 Unit Recognition— Sheriff Hillstead introduced Jason
Sykora and his dog, Doc, Josh Stenseth and his dog, Ace, and Dustin Johnson and his dog, Cash.
Hillstead provided a history of the canine program in St. Croix County noting most of the money to
maintain this program is through donations. Hillstead highlighted a May 2010 participation in the U.S.
Police Canine Association trials in Minnesota in which the St. Croix County canine team received a third
place in this national event where Stenseth received fourth place individually. Additional trials were held
in Iowa in the fall of 2009 where Sykora and Doc ranked fourth overall and Stenseth and Ace ranked fifth
in agility; and an additional trial in Rochester in which Stenseth and Ace ranked first overall with Skyoka
and Doc receiving second place in agility. Hillstead highlighted the canine team has been successful in
tracking suspects and playing a significant part in the Sheriff's Department. Applause.
September 7, 2010
Page 2 of 5
APPOINTMENTS: None.
OLD AND NEW BUSINESS
1. Emergency Services Report on Recent Flood Damage. Kristen Sailer reported on flood disasters as a
result of heavy rain in St. Croix County on August 10 and 11 Damages were reported to public
infrastructure including village infrastructure and county roads, bridges and parks as well as private homes,
property and businesses. Tim Ramberg reported on infrastructure damage to roads and bridges noting 93 sites
were damaged. Sailer indicated there were 200 reports of damages to homes and businesses and the Red
Cross has assisted 14 families in the area. Two farms reported loss of cows and chickens. Sailer reviewed
actions taken to assist flood victims and stated anyone needing assistance should contact the 2 -1 -1
information and referral line which is a United Way information line.
Sailer indicated September is Wisconsin is Preparedness Month and information has been distributed to
County Board members.
2. Resolution #23(2010) Adopting Litigation Hold Policy. Motion by Supr. Sather, 2 nd by Supr. Ruetz to
approve. Timmerman explained modifications made to the policy based on email exchanges with Supr.
Stauffer. Carried unanimously.
3. Resolution #24(2010) Approving Creation of St. Croix County Land Information Advisory
Council. Motion by Supr. Hermsen, 2 nd by Supr. Sather to approve. Supr. Luckey questioned the term on
the first page of Sandy Gehrke. Motion by Supr. Luckey, 2 by Supr. Malick to strike, on the bottom of
the first page after May 31, 2013, "and thereafter a two -year term beginning June 1 Amendment
carried unanimously. Motion, as amended, carried unanimously.
Motion by Supr. Malick, 2 nd by Supr. Larson to suspend the rules to deal with items 4 and 5 on the agenda
since they did not meet the five -day mailing requirement. Carried unanimously (Supr. Horne was not
present to vote).
4. Resolution #25(2010) Authorizing Submission of an Application Relating to St. Croix County's
Participation in the Wisconsin Small Cities Community Development Block Grant- Emergency
Assistance Program. Motion by Supr. Larson, 2 nd by Supr Rebholz to approve. Motion by Supr. Stauffer,
2 nd by Supr. Hermsen to amend the last paragraph on the first page by adding a comma after "application"
and add, "for up to $2,000, ..." Supr. Stauffer stated this is to clarify the approximate amount to be paid to
Cedar Corporation for the administration fee. Discussion. Sailer confirmed the $1,950 is an estimate from
Cedar Corporation to submit the application to the State of Wisconsin. Per Sailer, Cedar Corporation
indicated this is the maximum amount and could be less. If the application is approved, the additional fees
for the administration of the grant will be included in the grant funding from the State of Wisconsin. Based
on other grants done, the State adds an additional five percent grant amount for the administration of the
grant. Sailer stated this is one of the five programs they are reviewing and this program provides the State
grant -out at 100 %, with no cost share, to repair structural damage or public infrastructural damage.
Supr. Stauffer indicated at the advice of Corporation Counsel Timmerman he would like to add something
to his amendment. On the second page, second line, add the word "administration" after "any" and before
"services ". No objection from the board to add to the amendment.
September 7, 2010
Page 3 of 5
Supr. Malick expressed concern with the amendment before us indicating "for up to $2,000" which
implies the grant will be $2,000. Vote on amendment failed. Yes — 7; No — 12.
Alfred Schrank - D1 voted: Y James Stauffer - D8 voted: Y Roger Rebholz - D15 voted: Y
Brian Hurtgen - D2 voted: N William Peavey - D9 voted: N Clarence Malick - D 16 voted: N
Roger Larson - D3 voted: Y Joe Hurtgen - D 10 voted: N Daryl Standafer - D 17 voted: Y
Ryan Sicard - D4 voted: N Lorin Sather - D11 voted: Y Robert Shearer - D18 voted: N
Frederick Horne - D5 voted: N Richard Marzolf - D 12 voted: N Lindy Luckey - D 19 voted: N
Esther Wentz - D6 voted: N Steven Hermsen - D13 voted: Y
Eugene Ruetz - D7 voted: N Norton-Bauman-D14 voted: N
Supr. Marzolf expressed concerns regarding Cedar Corporation being compensated solely out of grant
funds for any services provided which presupposes and implies the grant will be awarded. Yet the words
"if awarded" clearly suggest the possibility of that not happening. Motion by Supr. Marzolf, 2 by Supr.
Sather to replace the Be It Further Resolved paragraph at the bottom of page one to read: BE IT
FURTHER RESOLVED that the Emergency Management Committee is authorized to retain Cedar
Comoration to assist in both the preparation of the application for the grant and in its administration if
awarded and add: BE IT FURTHER RESOLVED that in the event this grant is not awarded -- Cedar
Corporation, in return for having prepared the rg a� nt application will be compensated out of the Count's
Reserve (Emergency Services) fund Chair Standafer clarified all references should be made to the
Emergency Management Committee rather than Public Protection Committee. Chair Standafer also
clarified administrative expenses for the preparation of the application cannot be paid out of grant funds.
Discussion regarding where the $1,950 is coming from and Chair Standafer stated the last resort could be
paid out of the Contingency Fund, if necessary.
Supr. Hermsen questioned a capped dollar amount for the administrative fees to Cedar Corporation and if
bids were requested on the grant application process. Sailer stated Pierce County recommended Cedar
Corporation and no request for bids was done. She added Cedar Corporation has assured her the amount
will not exceed $2,000 and will more than likely be less.
Supr. Marzolf suggested changes to his amendment as follows: BE IT FURTHER RESOLVED that if this
grant is not awarded, Cedar Corporation, in return for having prepared the grant application, will be
compensated out of the County's Reserve or Emergency Services fund and if the grant is awarded that
Cedar Corporation, in return for administering this grant be compensated directly from that grant. Chair
Standafer felt this was complicating the amendment. Timmerman stated the Board has acknowledged if
the grant is awarded, the application fees cannot be paid out of the grant funds.
Chair Standafer asked if it would be appropriate to dispose of the amendment in front of us to not confuse
where we are at. Chair Standafer asked Supr. Marzolf if he would agree to take the amendment presented
without the additional language. Supr. Marzolf agreed.
Discussion. Timmerman suggested the last Be It Further Resolved paragraph read: `BE IT FURTHER
RESOLVED that the Emergency Management Committee is authorized to retain Cedar Corporation to
assist in the preparation of the application, for up to $2,000, and, if the grant is awarded, Cedar
Corporation will be compensated solely out of grant fund for any administration services provided; and ".
September 7, 2010
Page 4 of 5
Supr. Marzolf requested the language "County's Reserve" and "Emergency Services" funds he refers to in
his motion be changed to "Contingency Fund ". No objection from the Board. Vote on amendment failed —
Yes - 4; No — 15.
Alfred Schrank - D1 voted: Y James Stauffer - D8 voted: N Roger Rebholz - D15 voted: N
Brian Hurtgen - D2 voted: N William Peavey - D9 voted: N Clarence Malick - D16 voted: N
Roger Larson - D3 voted: N Joe Hurtgen - D 10 voted: N Daryl Standafer - D 17 voted: N
Ryan Sicard - D4 voted: N Lorin Sather - D11 voted: N Robert Shearer - D18 voted: N
Frederick Horne - D5 voted: N Richard Marzolf - D12 voted: Y Lindy Luckey - D19 voted: N
Esther Wentz - D6 voted: N Steven Hermsen - D13 voted: Y
Eugene Ruetz - D7 voted: Y Norton - Bauman -D14 voted: N
Motion by Supr. Horne, 2 nd by Supr. Sather to accept Corporation Timmerman suggested changes as
follows: ` BE IT FURTHER RESOLVED that the Emergency Management Committee is authorized to
retain Cedar Corporation to assist in the preparation of the application for up to $2,000, and if the gr ant is
awarded that Cedar Corporation will be compensated solely out of grant fund for any administration
services provided: and"
Discussion regarding moving the language, "for up to $2,000" after Cedar Corporation on the second line
of the paragraph. Supr. Horne agreed to this change. The amendment reads: "BE IT FURTHER
RESOLVED that the Emergency Management Committee is authorized to retain Cedar
Corporation, for up to $2,000, to assist in the preparation of the application and, if the grant is
awarded, Cedar Corporation will be compensated solely out of grant fund for any administration
services provided; and ". Amendment carried unanimously.
Supr. Hermsen asked if this Board had any authority to limit administrative amounts that Cedar
Corporation is paid after the grant is awarded and suggested per incident rather than percentage. Sailer
indicated the State of Wisconsin decides what the administration fee will be based on the total grant
awarded. We have no say in what the State will grant for administration of the grant. Supr. Shearer asked
if any of this could be done in- house. Sailer stated her department is currently overwhelmed with dealing
with the flooding and recovery issues.
Vote on amended resolution carried unanimously.
5. Resolution #26(2010) Approving the Adoption of a Citizen Participation Plan for St. Croix
County. Motion by Supr. Larson, 2 nd by Supr. Rebholz to approve. Supr. Luckey asked how much money is
contemplated it will cost to pay for interpreters. Sailer stated she is unsure. Motion by Supr. Marzolf to
amend the 2010 Citizen Participation Plan under Notice of Hearings, item 1 to add after, "In addition" on the
second line: In addition, the public notice shall be made by way of public service announcements on WEVR
and WIXK and other radio stations in our County and posted at the Courthouse. Chair Standafer called for a
second to the amendment three times. Amendment died due to lack of second.
Timmerman indicated the adoption of a citizen participation program is a pre- requisite to applying for
emergency grant funds. Carried unanimously.
6. Resolution Approving Receipt of Established Rate of Compensation for Sheriffs Deputy Kris
Stewart. Tabled by the Public Protection Committee and removed from the County Board agenda.
September 7, 2010
Page 5 of 5
Committee and Department Reports:
Clerk of Circuit Court: Written report submitted.
Judicial Circuit Court Judges: Present: Judge Needham and Judge Cameron. Judge Needham
reviewed case types and caseloads and encouraged the County Board to look at long -range building plans
as the second floor is out of space with full utilization of four courtrooms and two family court
courtrooms and also expressed concerns regarding security and secure courtrooms. Judge Needham
stated it is the fifth anniversary of Drug Court and noted the addition of the Juvenile Treatment Court
currently with five participants. Both programs are designed to deal with drug and alcohol dependents.
Judge Needham noted the increase in foreclosure cases and the idea of piloting a foreclosure mediation
program. Judge Needham noted July 1 changes in the OWI laws and the increase in court activity
because of the changes. Judge Needham stated the courts continue to use video conferencing for inmates
in state prisons. Judge Needham thanked the County Board and invited members to the Judicial Ride -
Along. Applause.
Family Court Commissioner: Family Court Commissioner Steve Dunlap reviewed family court case
increases noting a divorce rate increase of 15% ahead from last year case files. Dunlap thanked Brenda
Kearns for her work in the department and the County Board for its continued support. Applause.
Register in Probate: Written report submitted.
Administration Committee Report: Supr. Norton - Bauman, chair of the Administration Committee,
reported on the current one million dollar deficit with 2011 budget requests. The Administration
Committee is committed to a 0% increase. The committee is looking at labor reductions in the form of
furloughs, less than 40 hour work weeks and program reductions. The current deficit does not include
health insurance and wage increases.
County Clerk's Report of Correspondence and Rezoning Requests: None.
Chair Standafer stated a meeting of the Committee of the Whole is scheduled for September 14
beginning at 9:00 a.m. for budget consideration and may have Department Heads present abbreviated
department budgets. He added there will be a presentation on Result Only Work Environment (ROWE), a
presentation from Charles Carlson regarding a compensation package and a presentation from Bob Moore
regarding budgeting in the current economy.
Meeting adjourned at 11:28 a.m.
Daryl Standafer, Chair, St. Croix County Board of Supervisors
Cindy Campbell, County Clerk