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HomeMy WebLinkAboutFinance 02-09-95ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert M. Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: February 9, 1995 TIME: 9*00 A.M. LOCATION: St. Croix County Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: March 9, 1995 ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 1. Review of Vouchers NEW BUSINESS: 1. Administrative Coordinator's Report 2. Finance Director's Report A. Telephone System Update B. Depositing of Checks 3. County Clerk's Report 4. Judge's Report 5. Treasurer's Report 6. Maintenance Report 7. Personnel Report 8. Computer Services 9. Clerk of Court's Report 10. Corporation Counsel Report 11. Waste Management Accounts Receivable 9:30 A.M. *12. A Contingency Fund Request for Temporary Help in Real Property Description 9:45 A.M. 13. Mileage and Meal Expense 14. Michael Collyer and Rebecca Polk vs. St. Croix County *15. Hours of Maintenance Workers *16. Van Dyk Barn Lease *17. Discussion on Assisting Local Fire Departments in Cost Recovery *18. Discussion on Utilization of Proceeds from Sale of Assets to Liquidate Outstanding Debt ANNOUNCEMENTS & CORRESPONDENCE: POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNEMENT (Agenda not necessarily presented in this order) DATE: 01/26/95, 02/01/95, 02/06/95 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments * ADDITIONS/CHANGES/CORRECTIONS Post -it°" Fax Note 7671 Date . # of ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert M. Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: February 9, 1995 TIME: 9:00 A.M. LOCATION: St. Croix County CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: March ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 1. Review of Vouchers NEW BUSINESS: Government Center 9 , 1995 1. Administrative Coordinator's Report 2. Finance Director's Report A. Telephone System Update B. Depositing of Checks 3. County Clerk's Report 4. Judge's Report 5. Treasurer's Report 6. Maintenance Report 7. Personnel Report 8. Computer Services 9. Clerk of Court's Report 10. Corporation Counsel Report 11. Waste Management Accounts Receivable 12. Mileage and Meal Expense 13. Michael Collyer and Rebecca Polk vs. *14. Hours of Maintenance Workers ANNOUNCEMENTS & CORRESPONDENCE: POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNEMENT 9:30 A.M. St . Croix County (Agenda not necessarily presented in this order) DATE: 01/26/95, 02/01/95 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS K ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert M. Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: February 9, 1995 TIME: 9:00 A.M. LOCATION: St. Croix CALL TO ORDER ROLL CALL ADOPTION OF AGENDA Government Center County DATE OF NEXT MEETING: March 9, 1995 ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 1. Review of Vouchers NEW BUSINESS: 1. Administrative Coordinator's Report 2. Finance Director's Report A. Telephone System Update B. Depositing of Checks 3. County Clerk's Report 4. Judge's Report 5. Treasurer's Report 6. Maintenance Report 7. Personnel Report 8. Computer Services 9. Clerk of Court's Report 10. Corporation Counsel Report 9:30 A.M. 11. Waste Management Accounts Receivable 1.3. Michael Collyer and Rebecca Polk vs. St. Croix County ANNOUNCEMENTS & CORRESPONDENCE: 12Mileage and Meal Expense POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNEMENT (Agenda DATE: Ol/26/95 COPIES TO: County County County not necessarily presented in this order) Office Clerk Departments Board *ADDITIONS/CHANGES/C ORRECTIONS News Media/Notice Board County Board ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert M. Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: February 9, 1995 TIME: 9:00 A.M. LOCATION: St. Croix CALL TO ORDER ROLL CALL ADOPTION OF AGENDA Government Center County DATE OF NEXT MEETING: March 9, 1995 ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 1. Review of Vouchers NEW BUSINESS: 1. Administrative Coordinator's Report 2. Finance Director's Report A. Telephone System Update B. Depositing of Checks 3. County Clerk's Report 4. Judge's Report 5. Treasurer's Report 6. Maintenance Report 7. Personnel Report 8. Computer Services 9. Clerk of Court's Report 10. Corporation Counsel Report 9:30 A.M. 11. Waste Management Accounts Receivable 1.3. Michael Collyer and Rebecca Polk vs. St. Croix County ANNOUNCEMENTS & CORRESPONDENCE: 12Mileage and Meal Expense POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNEMENT (Agenda DATE: Ol/26/95 COPIES TO: County County County not necessarily presented in this order) Office Clerk Departments Board *ADDITIONS/CHANGES/C ORRECTIONS News Media/Notice Board County Board FINANCE COMMITTEE Regular Meeting February 9, 1995 Meeting called to order at 9:00 a.m. by Chair Brown. Members present: Don Brown, Robert Boche and Tom O'Connell. Absent: John Bradley (excused) and Bill Oemichen who arrived at 10*45 a.m. Staff present: Administrative Coordinator John Krizek, Finance Director Rich Loney, Corporation Counsel Greg Timmerman and County Clerk Sue Nelson. Others present: Suprs. Mortensen and Dowd, Bruce Bayer and members of the press. Motion by O'Connell, 2nd by Boche to adopt the agenda. Carried. Next meeting scheduled for March 9, 1995. Motion by Boche, 2nd by O'Connell to approve the minutes as corrected. In regard to contracting with TransWorld Systems to collect unpaid fines, Meyer said it would be less expensive if other agencies such as Child Support, Human Services and Law Enforcement were included and not that she wanted Child Support to be included. Carried., O'Connell shared a letter received from Bakke Norman Law offices that it was not financially feasible for them to apply for the Guardian ad Litem appointments. Vouchers: Vouchers had been reviewed by both Brown and Oemichen and no problems were found. Motion by Boche, 2nd by O'Connell to approve payment of the vouchers. Carried. Administrative Coordinator: John Krizek stated the Hudson City Council's decision to oppose the proposed casino does not affect the County agreement. In outlining the upcoming Governor's budget proposal, Krizek noted the Court grant would be $42 million over two years which would mean a significant increase in our payment ($150,000 to $175,000 anticipated). This money can be used to cover wages, fringes, and any items not relating to courtroom security or building I mprovements. Highway aids may be reduced by $200,000. General relief and AFDC would be eliminated by 1997. The State Department of Health and Human Services may divide. The elimination of payment for intermediate care in Nursing Homes has been recommended by DHHS. The State will increase purchase of jail space. Jail population is 79 today. Double Gelling has been approved and will be implemented after the furniture is installed. Krizek will mail a briefing of the budget after it is presented on February 14. Hours of Maintenance Workers: Facilities Manager Ralph Robole distributed the maintenance policy and shift hours. Coverage by mechanics is provided from 6:00 a.m. to 4:00 p.m. No calls are received after 4:00 P.M. The afternoon shift of three custodians begins at 3:30. All maintenance personnel have pagers and can be contacted 24 hours every day. Chair Brown advised Robole to communicate with all employees regarding maintenance numbers and who to call for different problems. Emeregency Communications Director Bruce Brantner has been working on an evacuation plan and will present this in March. Waste Management Report: Planning Director Dave Fodroczi said no overdue payments had been received from garbage haulers. He will work with Corporation Counsel Timmerman to outline a collection process and step up the pressure for payment. Fodroczi's goal is to collect the money. Temporary Help Request for 12ea1 Property Office: Fodroczi requested $2500 for temporary help and an increase to 8 hours for an employee during the time the two employees will be trained on the new software conversion for Real Property. This had been budgeted for 1995 but removed during the budget process. Computer Services Director Bruce Callen remarked now is the optimum time to do this conversion but extra help is needed to maintain the regular office duties while the two employees learn the new system. This conversion has more flexibility to tie into the Land Records Information program. The present system is 10 years old and is difficult to maintain. Chair Brown contended the Personnel Committee should approve this temporary position. Boche indicated the Finance Committee had removed this item from the budget. Motion by Boche, 2nd by O'Connell and increasing employee's time to allow $2500 for temporary help Clerk of Court: Lori Meyer reported the contract had been signed with TransWorld Systems for collection of unpaid fines but the case Load had not yet been picked up. Meyer has applied for a grant to conduct an assessment of case load management. Corporation Counsel: Greg Timmerman said the VanDyk's have sent notice of the their intention to renew their farm lease. They have this option until 1996. Timmerman explained the claim of Michael Collyer and Rebecca Polk involved a two car accident with a county highway snow plow. WIMMIC recommended denying the claim. Motion by Boche, 2nd by O'Connell to deny the claim and have Corporation Counsel send a letter indicating this action. Carried. Local Fire Departments (Towns) Cost Recovery: In a letter sent to Emergency Government Director Kolvard, Timmerman said the Statutes allow Towns to collect from the County for vehicle fires on a 2 county highway after they have made a reasonable effort to collect from the vehicle owner. Timmerman recommends the Towns should attempt to collect by letter, small claims or civil action and provide proof of this before the County would pay. Reimbursement cannot exceed $200. Motion by Boche, 2nd by Brown to accept Corporation Counsel's recommendation on assisting local Fire Departments in Cost Recovery. Carried. (Recommendation filed in Clerk's office.) Finance Director: Rich Loney will report on Depositing Checks next month. Committee agreed to a presentation on Program Budgeting at the April meeting. Telephone System: Rich Loney and Emergency Communications Director Bruce Brantner outlined the proposal to direct long distance calls through New Richmond which has a lower tariff rate. Savings in long distance calls are estimated at $16,000 per year. Line charge savings would be $50,000, Cost to acquire this system which includes voice mail and call accounting is $168,069. Estimated yearly savings are $35,000 which would give a payback in 4.8 years. This could be purchased on a 3 or 5 year lease plan or through the contingency fund. (Later in the meeting consideration was given to using funds from the sale of the 1965 Courthouse.) Further discussion on telephone system delayed until April meeting. Judge's Report: Judge Needham said over 20 applications were received for Guardian ad Litem appointments. The five attorneys appointed are: Steve Dunlap, Gwen Kuchevar, Thomas Dahle, Rob gertheimer and Barb Miller for four months while Teresa Stromen- Baier is on maternity leave. County Clerk Sue Nelson thanked Judge Needham for the time he spends talking to students who tour the Government Center. Sale of Assets to Liquidate Debt: The County Board directed the money from the sale of the Hammond building be used to reduce the county debt. Loney said there are two bonds with call dates some time in the 2000's - Nursing Home and Health and Human Services and one for the Government Center. There is a debt of $750,000 on 911 equipment. Motion by Oemichen, 2nd by O'Connell to use the proceeds of the sale of the Hammond building to pay toward the 911 debt. Carried unanimously. Discussion on use of approximately $350,000 from sale of the 1965 Courthouse. O'Connell suggested using some of this money for purchase of a new phone system if County Board approves. 3 Motion by Oemichen, 2nd by O'Connell to recommend to County Board taking $182,000 from proceeds of sale of 1965 Courthouse to reduce 911 debt and defer decision on remaining amount of $168,000 until study of the telephone system is completed. Carried. Mileage and Meal Allowance: Personnel Director Deb Kathan conveyed background information on obtaining a standard to be used for both mileage and meals. The Finance Committee approved using the IRS rate for mileage in the late 80's and this standard is included in the union contracts and employees handbook. The standard of using the State meal guidelines was adopted in the mid 80's when people working through State and Federal grants were given different meal rates than county employees. Clerk Nelson reported the increase from 1994 to 1995 was $1.90 for breakfast, $1.85 for lunch and $4.50 for dinner. Clerk will remind employees to obtain the lowest hotel rates available when attending conferences. Motion by Boche, 2nd by Oemichen to recommend to County Board to go back to 1994 rates for meals and hotel. Rates for 1994 are: $5.90 for breakfast, $6.30 for lunch and $13.40 for dinner for a total of $25.60 per day. Rates would be effective on the date of approval by County Board. Carried. Correspondence: O'Connell advised some of the Tourist Information Centers in Wisconsin have vending machines with the proceeds going to the Blind and Visually Impaired. The Hudson location does not have any vending machine's and Dennis Wilkens must be contacted in order to obtain them. More discussion at the March meeting. Motion to adjourn by O'Connell, 2nd by Oemichen at 1�r:0,0 noon. Meeting adjourned