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HomeMy WebLinkAboutFinance 05-09-95AMENDED ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert M. Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: May 9, 1995 TIME: 9:00 A.M. LOCATION: St. Croix County CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: June ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 1. Review of Vouchers NEW BUSINESS: Government Center 9 , 1995 1. Administrative Coordinator's Report 2. Finance Director's Report * A. Investment Policy 3. County Clerk's Report A. School Tours B. Update on the SPA * C. Per Diem Payment for Dr. Limb 4. Personnel Report 5. Computer Services A. Request for Line Item Transfer for Computer Consultant 6. Clerk of Court'.s Report 7. Corporation Counsel Report 8. Highway Department 9:15 A.M. A. Hiring of Design Technician B. Consideration of resolution supporting Gov. Transportation Budget 9. Fair Board 9:30 A.M. A. Request for Premium Money for Fair Exhibits 10. Dog Damage Claim for Lorraine Cuturia ANNOUNCEMENTS & CORRESPONDENCE: POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNEMENT (Agenda not necessarily presented in this order) DATE: 4/27/95, 5/4/95 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert M. Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: May 9, 1995 TIME: 9:00 A.M. LOCATION: St. Croix County Government 9 UNFINISHED BUSINESS: 1. Review of Vouchers NEW BUSINESS: 1. Administrative Coordinator's Report Limberg A. Request for Line Item Transfer for Computer Consultant 6. Clerk of CouIL C) Report 7. Corporation Counsel Report 8. Highway Department 9*15 A.M. A. Hiring of Design Technician 9. Fair Board 9:30 A.M. A. Request for Premium Money for Fair Exhibits 10. Dog Damage Claim for Lorraine Cuturia ANNOUNCEMENTS & CORRESPONDENCE: POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNEMENT (Agenda not necessarily presented in this order) DATE: 4/27/95, 5/4/95 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS PRELIMINARY ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert M. Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: May 9, 1995 TIME: 9:00 A.M. LOCATION: St. Croix County CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: June ACTION ON PREVIOUS MINUTES Government Center 9 , 1995 UNFINISHED BUSINESS: 1. Review of Vouchers NEW BUSINESS: 1. Administrative Coordinator's Report 2. Finance Director's Report 3. County Clerk's Report A. School Tours Be Update on the SPA 7. Personnel Report Be Computer Services A. Request for Line Item Transfer for Computer Consultant 9. Clerk of Court's Report 10. Corporation Counsel Report 11. Highway Department 9:15 A.M. A. Hiring of Design Technician 12. Fair Board 9:30 A.M. A. Request for premium Money for Fair Exhibits 13. Dog Damage Claim for Lorraine Cuturia ANNOUNCEMENTS & CORRESPONDENCE: POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNEMENT ) (Agenda ATE: 4/27/95 COPIES TO: County County County not necessarily presented in this order) Board Office Clerk Departments *ADDITIONS/CHANGES/CORRECTIONS News Media/Notice Board County Board FINANCE COMMITTEE Regular Meeting May 9, 1995 Meeting called to order by Chair Brown at 9:00 a.m. Guests and the press were welcomed. Members present: Don Brown, Robert Boche, John Bradley, Bill Oemichen and Tom O'Connell. Staff present: John Krizek, Administrative Coordinator; Rich Loney, Finance Director; Greg Timmerman, Corporation Counsel; Sue Nelson, County Clerk. Others Present: Suprs. Richard King, George Sinclear, Jack Dowd and Tom Dorsey. Motion by Boche, 2nd by O'Connell to adopt the agenda. Carried. Next meeting is scheduled for June 9. Motion by Boche, 2nd by Oemichen to approve the April 7 minutes. Carried. Vouchers: The vouchers were reviewed by both Brown and Bradley. Motion by Bradley, 2nd by O'Connell to approve payment. Carried. Administrative Coordinator: John Krizek reported meeting with Representatives Sheila Harsdorf and Al Baldus and Senator Alice Clausing's representative Shirley Fredrickson at the Legislative Breakfast held May 8. The State Budget has been revised to reinstate at-home Personal Care funding and restore Social Security Disability to 17,000 Wisconsin residents. The Spousal Impoverishment guidelines are lowered to $50,000 minimum and $72,000 maximum. In the neccessity to find dollars to cover these costs, revenue sharing to counties may be reduced and proposed funding for Courts may be reduced. Krizek said there will be an audit of all departments to determine potential for personal liability. Wisconsin Municipal Mutual Insurance Co., of which St. Croix County is a member, gained over $2 million in investment revenues and now totals $22 million in invested funds. WMMIC is looking a reducing premiums to group members. Krizek was elected Vice Chair of the WMMIC Board of Directors. A Lotus program is being developed to help with departmental program budgeting. Several other WI Counties are already using program budgeting. Krizek explained this type of budgeting shows how much it costs to provide a service to clientele. Paper costs have doubled recently and departments are encouraged to conserve paper and double side minutes and reports. Oemichen noted Rep. Harsdorf will attempt to incorporate action on collecting fines, fees and forfeitures by deducting monies owed from tax refunds in the new budget. Highway Department: Design Engineer -Highway Commissioner Dan Fedderly, Transportation Committee Chair Sinclear and Vice Chair King requested a new position of design engineer. Fedderly explained money is in the budget for hiring consultants to do design engineering. If existing funds are utilized for a full time permanent design engineer, the Highway Department has more flexibility for when, where and what projects to do. Fedderly estimated $25,000 to $30,000 could be saved in design costs. Sinclear said Towns will also use the design engineer services because standards need to be met when taking over or building roads. King noted the savings to the County. Bradley stated the Personnel Committee had approved this position because of no further costs to the County. The duties of this position would not over lap the County Surveyor's responsibilities. Motion by Bradley, 2nd by Boche to recommend approval of this position to the County Board. Carried. Resolution Supporting Governor's Tranportation Budget: Fedderly explained this budget contains many benefits to the County but one controversial issue is the inclusion of the Oil Franchise Fee. Oemichen and Boche were concerned about this issue because it also includes a fee on propane heating fuel. Transportation aids are dropping; presently the County is at 27.2% and should be at 30%. This budget proposal would strive to return the aids to at or near 300. Motion by Bradley, 2nd by Brown to approve the Resolution supporting the Governor's Transporation Budget. Roll call vote: Bradley yes; Brown yes; O'Connell yes; Oemichen no; Boche no. Three yes, two no, motion carried. Fair Board Request: Kay Zwald, repesenting the Fair Board, indicated State Funding for Fair premiums will be reduced by $300,000 statewide. The County would need to pay $6800 to fully fund fair premiums. Due to timeliness the Fair premium book has been printed and mailed along with a statement saying full premiums would be paid. Brown said the Finance Commiteee has been supportive of the County Fair and 4-H program. Motion by Bradley, 2nd by Boche to approve up to $6800 for 1995 Fair premiums. Carried. Oemichen was excused at 10:30 a.m. O'Connell introduced Joe Starkey, Hudson High School student, working on a Government class assignment. Computer Services: Director Bruce Callen presented a status report on the Long Range Computer Plan. Formerly the focus was on individual department needs but interviews and surveys indicated the focus should be on a wide area network rather than individual departments. The Computer Advisory Committee has recommended a consultant be hired to review the plan. Funding could come from the wages and fringes line item in the Computer Services budget because the new position has not yet been filled. Motion by O'Connell, 2nd by Bradley to approve up to $4000 for a l9 ne item transfer to hire a computer consultant. O'Connell said professional guidance is needed from an outside source. Carried. Brown asked Callen to clarify some of the bills for service contracts. County Clerk: Sue Nelson reported over 240 students had toured the Government Center Courts and Jail in the last three weeks. She thanked Judges Lundell, Richards and Needham, Sheriff Burch, District Attorney Eric Johnson, Chief Jailer Karen Humphrey and her staff for their cooperation with the tours. The contamination testing The Spa site in Hammond is at a standstill. Committee requested Pat Collins from the DNR meet with them at their June meeting. Nelson requested a late filed per diem reimbursement for Dr. Allen Limberg, members of Health and Human Services Board. Motion by O'Connell, 2nd by Boche to pay the $40 per diem and Clerk is to advise him of the 90 day time period for submitting per diems. Committee Meeting Discussion: O'Connell asked for consideration of review of committee meetings, especially Health and Human Services and Highway Committee which both meet twice montly. Chair Brown requested this be placed on the June agenda. Finance Director: Rich Loney referred to the Investment Policies which lists investments that are permitted. Motion by Bradley, 2nd by O'Connell to adopt the Investment Policy for St. Croix County. Carried. Copy is attached. Loney made a clarification on the Waste Management budget which was discussed at the April County Board Session. The line item for expenses associated with Solid Waste Disposal is $2,117,628 but the line item for tipping fee revenue was budgeted at $1,729,303. The actual levy amount was $388,325, No revenues from tipping fees are anticipated in 1995 because the Incinerator is not in operation. The expense budget will be used for legal fees in the bankruptcy proceedings. Loney did not wish to leave the impression there would be $2 million remaining in the Waste Management budget. O'Connell noted correspondence the Dale Johnson expressing an interest in appraising proposed Perch Lake Park and other county property. Personnel Report: Chair Bradley displayed the newly revised Personnel Handbook which has been distributed to all employees. The Personnel Committee reviewed the Personal Time Off policy, deemed it a success and reaffirmed the policy. Clerk of Court: Lori Meyer reported on collections from Trans World. Letters were sent to 129 accounts; 29 were returned for no current address. Of the remaining 100 accounts, 14 traffic fines were paid for a total of $1644 out of $16,000 total owed. Meyer attempts to turn over 100 accounts per month, time is needed to check the files and there is insufficient staff to do this work. Bradley questioned how much bookkeeping time is needed to collect the $15 Victim Witness Fee. There have been none assessed at this time. Meyer will be attending a National Court Administrator Convention in Chicago in July. The hotel rate is higher than the County Policy allows. Motion by O'Connell, 2nd by Bradley to approve the $89 hotel rate. Carried. June Agenda: Chair Brown requested a financial report from Health and Human Services and the Nursing Home at the June meeting. Dog Damage Claim: Motion by Bradley, 2nd by O'Connell to approve $225 claim for Lorraine Cuturia for loss of peacocks. Carried. Motion by O'Connell, 2nd by Bradley to adjourn. Meeting adjourned at; 1-1 : 3 0 a. m. Thomas 'Connell, Secretary INVESTMENT POLICIES ST. CROIX COUNTY, WISCONSIN SCOPE: The investment policy applies to activities of Sr. Croix County with regard to investing the financial assets of all accounting funds maintained as authorized by Section 66.04 of the Wisconsin Statutes. OBJECTIVES The foremost investment objective of St. Croix County is safety of principal with liquidity of the investment and rate of return following in order of importance. Each in- vestment transaction shall first seek to ensure that capital Losses are avoided. INVESTMENT INSTRUMENTS: The following investments are permitted under the policy. United States Treasury Obligations State of Wisconsin Obligations Obligations of Other Wisconsin Governments Commercial Bank Certificate of Deposits The Wisconsin Local Government Investment Pool Mutual Funds Which Invest Only in U.S. Treasury Securities or Instruments Which Are Fully collateralized by U.S. Treasury Securities MATURITIES: Investments should be structured to mature according to anticipated cash flow requirements. DELEGATION and AUTHORITY: The responsibility for conducting investment transactions resides with the Finance Committee. The Finance Director is designated as investment officer and is responsible for investment decisions and activities. The Finance Director shall develop and maintain written administrative pro- cedures for the operation of the investment program which are consistent with all investment policies. No person may engage in an investment transaction except as provided under the terms of the investment policies and the procedures established by the Finance Director. Adopted by the Finance Committee, May 9, 1995