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HomeMy WebLinkAboutFinance 06-09-95AMENDED ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert M. Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: June 9, 1995 TIME: 9:00 A.M. LOCATION: St. Croix County CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: July ACTION ON PREVIOUS MINUTES Government Center 7 , 1995 UNFINISHED BUSINESS: 1. Review of Vouchers NEW BUSINESS: 1. Administrative Coordinator's 2. The Spa Site Clean-up - Tom Pat 5. 6. 7. 10. Report Nelson, Zoning Administrator Co Scott llins, DNR McCurdy, Cedar Corp. Land Records Budget Policy -Dave Fodroczi, Planning 9 9:30 A.M. District Attorney 9:50 A.M. A. Transcripts Health and Human Services Financial Report Discussion on Committee Meetings Including Those Scheduled Twice a Month Funding for Installation of Warning Signals on Glen Hills Dams Personnel Report Clerk of Court Report A. New Position Requests Discussion on Other Committee Members' Attendance at Finance Meeting *11. App *12. Maintenance roval for A. Request for the County Clerk 11:15 A.M. for Jail Permanent to Exceed Maximum Motel Allowance Part Time Maintenance Person ANNOUNCEMENTS & CORRESPONDENCE: POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNEMENT (Agenda not necessarily presented in this order) DATE: 5/31/95, 6/6/95 COPIES TO: County Board Office County Clerk County Departments *ADDITIONS/CHANGES/CORRECTIONS News Media/Notice Board County Board District Attorney 9:50 A.M. A. Transcripts Health and Human Services Financial Report Discussion on Committee Meetings Including Those Scheduled Twice a Month Funding for Installation of Warning Signals on Glen Hills Dams Personnel Report Clerk of Court Report A. New Position Requests Discussion on Other Committee Members' Attendance at Finance Meeting *11. App *12. Maintenance roval for A. Request for the County Clerk 11:15 A.M. for Jail Permanent to Exceed Maximum Motel Allowance Part Time Maintenance Person ANNOUNCEMENTS & CORRESPONDENCE: POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNEMENT (Agenda not necessarily presented in this order) DATE: 5/31/95, 6/6/95 COPIES TO: County Board Office County Clerk County Departments *ADDITIONS/CHANGES/CORRECTIONS News Media/Notice Board County Board AMENDED ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert M. Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: June 9, 1995 TIME: 9900 A.M. LOCATION: St. Croix County CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: July ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 1. Review of Vouchers NEW BUSINESS: Government Center 7 , 1995 's Report 2. The Spa Site Clean-up - Tom Nelson, Zoning Administrator Pat Collins, DNR Scott McCurdy, Cedar Corp. 9:10 A.M. 3. Land Records Budget Policy -Dave Fodroczi, Planning 9:30 A.M. 1. Administrative Coordinator A. Transcripts 5. Health and Human Services Financial Report 6. Discussion on Committee Meetings Including Those Scheduled Twice a Month *4. District Attorney 9:50 A.M. 7. Funding for Installation of Warning Signals on Glen Hills Dams 8. Personnel Report 9. Clerk of Court Report A. New Position Requests 10. Discussion on Other Committee Members' Attendance at Finance Meeting *11. Approval for County Clerk to Exceed Maximum Motel Allowance ANNOUNCEMENTS & CORRESPONDENCE: POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNEMENT (Agenda not necessarily presented in this order) DATE: 5/31/95, 6/6/95 COPIES TO: County Board Office County Clerk County Departments *ADDITIONS/CHANGES/CORRECTIONS News Media/Notice Board County Board PRELIMINARY ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert M. Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: June 9, 1995 TIME: 9:00 A.M. LOCATION: St. Croix County CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: July ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 1. Review of Vouchers NEW BUSINESS: Government Center 7, 1995 's Report 2. The Spa Site Clean-up - Tom Nelson, Zoning Administrator Pat Collins, DNR Scott McCurdy, Cedar Corp. 9*10 A.M. 3. Land Records Budget Policy -Dave Fodroczi, Planning 9:30 A.M. 4. Health and Human Services Financial Report 5. Discussion on Committee Meeting Including Those Scheduled Twice a Month 6. Funding for Installation of Warning Signals on Glen Hills Dams 7. Personnel Report 8. Clerk of Court Report A. New Position Requests 9. Discussion on Other Committee Members' Attendance at Finance Meeting 1. Administrative Coordinator ANNOUNCEMENTS & CORRESPONDENCE: POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNEMENT (Agenda )ATE: 5/31/95 COPIES TO: County County County not necessarily presented in this order) Board Office Clerk D epartments *ADDITIONS/CHANGES/CORRECTIONS News Media/Notice Board County Board FINANCE COMMITTEE Regular Meeting June 91 1995 Meeting called to order by Chair Brown at 9:00 A.M. Guests and the press were welcomed. Members present: Don Brown, Robert Boche, John Bradley and Tom O'Connell. Bill Oemichen excused. Staff present: John Krizek, Administrative Coordinator; Greg Timmerman, Corporation Counsel; John Borup, Human Services Director; Judy Ziegler, Human Services Accounting Supervisor; Carolyn Krieger, Nursing Home Administrator; Dave Fodroczi, Planning Director; Tom Nelson, Zoning Administrator, Eric Johnson, District Attorney; Deborah Staberg, District Attorney Office Manager; Mary Jean Livermore, County Treasurer; Kay Zilz, Real Property Lister; Charles Christenson, County Conservationist, Lori Meyer, Clerk of Court; Barb Kaiser, Clerk of Court Office Manager and Marilyn Antiel, First Deputy County Clerk. Others resent: Supervisors Karen Bailey and Jack Dowd. Motion by Bradley, 2nd by O'Connell to adopt the agenda. Carried. Next meeting is scheduled for July 7. Motion by O'Connell, 2nd by Boche to approve the May 9 minutes. Carried. Vouchers: The vouchers were reviewed by Brown. Motion by Bradley, 2nd by O'Connell to approve payment. Carried. Administrative Coordinator: John Krizek presented to the committee, the County levy limitations for 1996. Counties should not exceed their previous year's property tax levy for operations. St. Croix County's operation cost will be less, because some indebtedness has been retired. The 1996 mill rate plus 100M in equalized values gives the County a 5.12. A $492,243 wage increase is expected for 1996. Some other revenue considerations we can count on are: shared revenues, court mandate relief, county sales tax, transportation aids and collections from fees, fines and forfeitures. Surplus from other areas may not be here in 1996. St, Croix County Jail's double bunking has not proven to be financially successful. Spa Site Cleanup: Mitch Evenson with Cedar Corporation presented the committee with a diagram and an explanation of where and what amount of contamination is present at the site. Pat Collins with the DNR was unable to attend the meeting due to another committment. Evenson stated that only a very limited area of contamination exists at the site which is above the NR722 soil cleanup standards. It was suggested to drill through the structures floor to determine the extent of contamination. Chair Brown feels enough time and money has been spent on this project. He would like Pat Collins to attend the next meeting, so this matter can be cleared up. The DNR would okay a closure with a deed restriction. This would not be beneficial to the County. No further action until the Committee has met with Pat Collins. Land Record Budget Policy: Dave Fodroczi presented to the Committee for their approval a proposed budget policy for Land Records Management Fund. The main reason for the policy is priorization of where and how the monies are spent. He wants to keep the monies in the Land Records Budget. Chair Brown feels this policy is not necessary or in need of change. Motion by O'Connell to have Finance Committee endorse the Land Records Policy, 2nd by Boche, Bradley yes, Brown no. Carried. District Attorney Transcripts: Eric Johnson and Greg Timmerman explained the present process by which the District Attorney's Office obtains transcripts. The originals are kept by the Clerk of Courts Office for any one needing a copy. One Court Reporter will not comply with this practice. He feels he should receive compensation for his transcripts which he said is according to state statutes. Timmerman is going to check with the Court of Appeals or Supreme Court as to whether or not there is a law governing this compensation practice. He will report back to the Committee with his findings. Barron County is effectively using this same practice at the present time. Glen Hills Warning System: Charles Christenson stated the warning system project will be easier then originally planned. The contractors are on the project now, and theN it can be completed while they are there. It will be a savings to St. Croix County of $10,000. Moved by Bradley to okay the $5,000 request to complete the project, 2nd by Brown. Carried. Health and Human Services: Chair Brown commended Health and Human Services on their $1,000,000 revenue collection. Judy Ziegler defined the Nursing Home account. $43,411 is needed to balance the 1995 budget. Carolyn Krieger stated that at the present time the Nursing Home has 114 residents. Some of these residents are from the Amery Nursing Home. Amery is at full capacity. When a bed opens up, these residents can move back to the Amery care facility. The Nursing Home accomodates not just St. Croix County residents, but anyone from anywhere who wants to move in. A new boiler is required at the Health Center. Fuel costs in the winter are 3 to 5 times greater then they should be. The maintenance budget is $29,000 over its allowance. Care of children is the biggest issue at the present time. Rising costs for care and housing are the leading factors. Committee Meetings Twice a Month: (Health & Human Services, Transportation and Board of Adjustment) Chair Brown conducted the discussion on the cancellation of the second meeting when there is not sufficient items on the agenda to warrant the second meeting. This would help cut budget expense. Supr. Bailey feels that the Chairs of committees use good judgement when it comes to the decision of holding or cancelling the second meetings. Chair Brown said that this discussion is not directed at any particular committee. If there is not enough agenda items to warrant a second meeting, cancel it. Emphasis is on efficiency. Attendance at Finance Meetings: Chair Brown welcomes anyone to sit I n on meetings. If a member of another county committee is requested to attend a meeting, (one) member will receive per diem. It is not necessary for all committee members to attend and receive per diem. County Board Chair Boche asked: What do you do with people who go to out of County/State meetings without County Board Chair approval? It will be discussed and clarified at full County Board June 20. County Clerk: Marilyn Antiel presented to Chair Brown, County Clerk Sue Nelson's request for exceeding the maximum motel allowance for attendance at the County Clerk's Convention. Motion by Brown to okay the request, 2nd by Boche. Carried. Personnel Report: Personnel Chair John Bradley gave cautionary advise that the Personnel Committee will be scrutinizing any new position requests. Administrative Report Continued: Worker. Comp claims are up $16,000, with the Nursing Home being the biggest utilizer of the claims. 90% of the Fair Premiums have been restored, thanks to the help of Rep. Sheila Harsdorf. The Finance Director's report was presented. A hand-out of actual expenses versus budget will be given to each supervisor at the June 20 board session. The County has $28,000 pay back to the City of Hudson due to the changes in assessment for the Dog Track. There is no notice of claim against the county or the schools by the Indian Tribes. City of Hudson is the only entity involved in this claim. The County is not being sued. Maintenance Request: Ralph Robole, Facilities Manager was not present to explain the necessity for a Permanent Parttime Janitorial Position for maintenance of the Jail. Chair Brown stated that the Department Head or a department staff person should be present to make a request of the committee when it is on the agenda. Krizek explained to the committee what the request is. They would like the LTE position (16 hrs/week) changed to a Permanent Parttime position (25 hrs/week) for the proper maintenance of the Jail area. No action was taken until more information is obtained from Robole. The committee will put this issue on the July agenda for further discussion and possible action. Clerk of Court: Lori Meyer appeared before the committee presenting her need for two more positions. She feels her department is under -staffed and over -worked._ The request would not cost anymore. At the present time, she is paying out around $30,000 for overtime and parttime help. Chair Brown feels that with all the automation taking place within the department, she should be able to free up the bookkeeper part of the time to help out the other staff members. He feels internal shifting could be an answer to this problem. The Committee agreed to send the request to the Personnel Committee for consideration without explanation. A suggestion by Krizek was made in regard to the Budget Books. His suggestion is to give the complete large books to all Finance Committee members and to each County committee's chairpersons, with a smaller condensed version given to the remaining supervisors. Large books would be available for any supervisors wanting to go through them. This will be brought up at the June 20 County Board session for discussion and input. Motion to adjourn by O'Connell, Meeting adjourned at 11:50 A.M. s - s Tom O Connell, Secretary 2nd by Bradley. Carried.