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HomeMy WebLinkAboutFinance 08-10-98K ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert M. Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: August 10, 1995 ***NOTE: TIME: 1:00 P.M. Date and Time Change*** LOCATION: St. Croix County Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: September 8, 1995 ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 1. Review of Vouchers 1:00 P.M. 2. Transcripts *3. Court Transcript Issue NEW BUSINESS: 1. Administrative Coordinator Report 2. Finance Director 3. Personnel Report 4. Corporation Counsel Report 5. Maintenance A. Electric Door Strikes on Courtroom Exit Doors 6. Clerk of Court Report 7. Request From New Richmond Alano Society for Donation of County Land 8. Property Purchase Request for NW f G *9. Property Purchase Request for 15-22 Center Property for Lund Builders Acres of Government (1) (g) to Discuss *11. Reconvene Into OpenSessionper WI Statute *12. Review of Property Tax Status for St. Croix �zI1K�Y�J�������4��45 19.85 (2) (Agenda not necessarily presented in this order) )ATE: 7/27/95, 8/3/95 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS ***PRELIMINARY*** ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert M. Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: August 10, 1995 ***NOTE: TIME: 1:00 P.M. Date and Time Change*** Center LOCATION: St. Croix County Government CALL Mn ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: September 8, 1995 ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 1. Review of Vouchers 1000 P.M. 2. Transcripts NEW 1. 2. 3. 4. 5. 6. 7. BUSINESS: Administrative Coordinator Report Finance Director Personnel Report Corporation Counsel Report Maintenance A. Electric Door Strikes of County Land on Courtroom Exit Doors Clerk of Court Report Request From New Richmond Alano Society for Donation Property Purchase Request for 8. NW Corner of Boody Property (4000 sq. ft.) for Lund Builders/Kelly Dunn 1:10 P.M. ANNOUNCEMENTS & CORRESPONDENCE: POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNEMENT (Agenda DATE: 7/27/95 COPIES TO: County County County not necessarily presented in this order) Board Office Clerk Departments ORRECTIONS *ADDITIONS/CHANGES/C News Media/Notice Board County Board Note to Finance Committee You are invited to attend the employee picnic prior to the meeting. Serving begins at 11:30; casual dress suggested. Sue E . Nelson FINANCE COMMITTEE Regular Meeting August 10, Meeting called to order at 1:00 p.m. by Chair Brown. press were welcomed. 1995 Guests and Members present: Don Brown, John Bradley, Robert Boche, Bill Oemichen (one vacancy due to resignation of Tom O'Connell). Staff present: Corporation Counsel Greg Timmerman, Finance Director Rich Loney, County Clerk Sue Nelson. Others present: Supr. Karen Bailey and Solid Waste Committee members Einar Horne, Daryl Standafer, John Mortensen and Tim Filipiak. Motion by Boche, 2nd by Bradley to adopt the agenda. Carried. Next meeting is September 8. Motion by Bradley, 2nd by Oemichen to approve the July minutes. Carried. Vouchers: Bradley reviewed the vouchers on August 9 and objected to having $25 deducted from his per diem for a meeting with the Personnel Director. He had also attended another meeting that evening. County Board Chair Boche thought the discussion could have been conducted by telephone. Motion by Bradley, 2nd by Oemichen to pay all other vouchers and resolve this issue later after review of the Rules and By -Laws. Carried. Property Purchase Rec7uest: Todd Kuchera, President of Lund Builders and Kelly Dunn appeared to request the purchase of 4,000 square feet of County property adjoining Lot 22 on North Ridge Drive. Dunn would like to purchase this parcel but the configuration of the lot precludes building a larger size home. Oemichen said the Planning and Development Committee was divided on the issue but the majority felt this triangular parcel was conducive for residential development and approved the sale. The Planning Committee wants a moratorium on future land sales until a development plan is completed. Chair Brown had several questions and commented a plan is needed before we sell property piece -meal. Oemichen stated County Planning Director Dave Fodroczi was unavailable today and he would be able to answer many of the questions. Supr. Bailey asked that the County keep the Dunn request on file which was approved. Motion by Boche, 2nd by Bradley to refer this property purchase request back to Planning and Development Committee. Carried. Note: The agenda item for purchase of 15 to 22 acres by Lund Builders was removed because this was denied by the Planning and Development Committee. 1 Motion by Bradley, 2nd by Brown to move into closed session per WI Statute 19.85 (1) (g) for a joint meeting with Waste Management to discuss the ARR Bankruptcy case. Roll call vote: all yes; carried. Motion by Oemichen, 2nd by Bradley to come out of closed session and reconvene into open session per WI Statute 19.85 (2) Carried. Vice Chair Bradley reconvened the open session. Finance Director: Rich Loney reported the Auditors have completed their work and wish to report at the September Finance meeting. The Governor has vetoed the restriction of a 4o budget increase for counties. The guidelines of the Tax Rate Freeze will be used to build the budget. Equalized evaluation will have an important effect and Loney should have these figures for the August 15 County Board session. Loney distributed the Health and Human Services Board report which indicated primary cuts in the 1996 budget. Court Transcript Issue: Chair Brown asked Corporation Counsel Timmerman to explain the issue. Timmerman said the policy adopted by Finance in 1994 was to allow the District Attorney's and other offices to make copies of the originals from the Clerk of Court office. This has caused a problem with the court reporters at the Government Center and other private reporting companies who would like a fee to provide the additional certified copies. One court reporter has been obstructive by placing the originals in a binder with closures that can only be opened with a wire cutter. Copies can still be made but only one page at a time. Two issues are the integrity of the original transcripts and court reporters getting paid for all copies of originals. There is a need for a uniform state-wide policy and an opinion will be requested from the WI Attorney General. Judge Lundell noted court reporters certify that all copies made are correct. The District Attorney s office needs this certification for court cases. Timmerman recommended we remain at status quo until the Attorney General sets a standard. Chair Brown and committee members agreed to this recommendation. Judge Lundell stated he will settle the staple issue with the court reporter. Maintenance Report: Ralph Robole explained a fire code violation received from DILHR regarding the locked exit doors leading to the Judges' chambers in the courtrooms. A "petition variance" could be filed at a cost of $400 and electric door strikes installed at a cost of $600. Chris Olson, Hudson Fire Marshall, indicated this would be a waste of time and money and recommended controlled exit devices which would cost $7,600 for all four courtrooms. Judge Lundell said Judge Richards favors the present system for security of the Judges and does not want back exit doors unlocked. 2 Judge Lundell suggested the public entrances be locked when there is no activity in a courtroom and change the locks on the back exit doors. Robole will check on an extension of the violation correction time frame. Bradley moved to table until the Sept. 8 meeting; second by Boche. Carried. New Richmond Alano Society Reguest: A letter was received from the Alano Society for donation of County Farm land for a new building site. The Health and Human Services Board had previously recommended denial of this request. No action taken. Personnel Report: Chair Bradley said the Resolution on the Hiring Freeze was approved by the Personnel Committee and this joint resolution will be presented to the County Board. Supr. Krueger may have an amendment that would exclude grant funded or revenue producing employees. Bradley noted the Personnel Committee supported he limit of .5% of salaries i _tn each department to budget for conference and conventions. Chair Brown thanked Corporation Counsel Timmerman for his work on the ARR and transcript issues. Clerk of Court: Lori Meyer reported the CLAP Financials are being implemented and should be completed in October. Meanwhile both manual and computer entries are done, a concurring balance has to be completed for two months and then the manual entries can be eliminated. Regarding collections of unpaid fines 239 accounts totaling $49,000 have been turned over to the collection agency and $4600 has been paid. A payment of $7000 has been made to TransWorld collection agency so the cost has not yet been retrieved. New legislation provides for the cost of collections to be paid from the proceeds and then prorate the remaining revenue between the state and county. The WHITES audit for the KIDS conversion is nearly done. Because the system is complicated only 12% of child support data is entered into the system. 1300 files remain to be entered. This debt will not be entered into the Tax Intercept program. Meyer requested $7,174 budgeted for the KIDS project in the Professional Services line item be transferred to the overtime line item. This was not on the agenda so no action was taken. Meyer thanked the Committee for permitting her to attend the National Association of Court Managers in Chicago. In response to Oemichen's question regarding filing of transcripts, Meyer replied that of 99 preliminary hearings held in Branch I Court, only eight transcripts have been received. Bradley asked for total collections from the Victim Witness Ordinance adopted in April of 1995. Meyer said $225 was collected in June and $175 in July. Property Tax Status of St. Croix Meadows: report from Treasurer Mary Jean Livermore unpaid taxes from 1990 through 1994 for St. August 31, 1995 there are delinquent taxes o proceedings will begin in October of 1995. Oemichen distributed a which showed paid and Croix Meadows. As of E $1,339,822. Tax deed Payment of Bradley's Voucher: The current County Board Rules and By -Laws do not relate to County Board Chair's discretion in allowing payment of per diems. Past Rules and By -Laws did contain wording on this matter. Administration Committee will address this issue and recommend a policy. Motion by Brown, 2nd by Oemichen to pay $25 to Bradley. Bradley abstained; Boche voted no; motion carried 2-1. Motion to adjourn by Bradley. Meeting adjourned at 4*10 p.m. Sue E. Nelson Recording Secretary