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HomeMy WebLinkAboutFinance 10-09-95ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert M. Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: October 9, 1995 TIME: 900 A.M. LOCATION: St. Croix County Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: November 9, 1995 ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 1. Review of Vouchers 9:00 A.M. NEW BUSINESS: 1. Administrative Coordinator Report 2. Finance Director 3. County Clerk A. Mark Brandt Property B. The Spa Clean-up Proposals 4. Personnel Report * A. New Position Requests 5. Corporation Counsel Report 3. Change to Rules and By -Laws - Per Diem Resolution 8. Dog Damage Claim - Clarence Martin, Town of Warren 9. Reconvene Budget Review Session ANNOUNCEMENTS & CORRESPONDENCE: POSSIBLE AGENDA ITEMS FOR NEXT ADJOURNEMENT (Agenda not necessarily DATE: 9/28/95, 10/4/95 COPIES TO: County Board Office County Clerk County Departments *ADDITIONS/CHANGES/CORRECTIONS MEETING: presented in this order) News Media/Notice Board County Board ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert M. Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: October 9, 1995 TIME: 9:00 A.M. Center LOCATION: St. Croix County Government CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: November 9, 1995 ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 1. Review of Vouchers 9*00 A.M. NEW BUSINESS: 1. Administrative Coordinator Report 2. Finance Director 3. County Clerk A. Mark Brandt Property B. The Spa Clean-up Proposals 4. Personnel Report 5. Corporation Counsel Report 6. Change to Rules and By -Laws - Per Diem Resolution 7. Dog Damage Claim - Clarence Martin, Town of Warren 8. Reconvene Budget Review Session ANNOUNCEMENTS & CORRESPONDENCE: POSSIBLE AGENDA ITEMS FOR NEXT ADJOURNEMENT (Agenda not necessarily )ATE: September 28, 1995 COPIES TO: County Board Office County Clerk County Departments *ADDITIONS/CHANGES/CORRECTIONS MEETING: presented in this order) News Media/Notice Board County Board FINANCE COMMITTEE Regular Meeting October 9, 1995 Meeting called to order by Chair Brown at 9:00 a.m. Members present: Don Brown, John Bradley, Wm. Oemichen, LuVerne Burke, Robert Boche. Staff present: Administrative Coordinator John Krizek, Finance Director Rich Loney, Corporation Counsel Greg Timmerman, County Clerk Sue Nelson. Others present: Supr. Karen Bailey, members of the press. Motion by Oemichen, 2nd by Boche to adopt the agenda. Carried. Next meeting scheduled for November 9, 1995. Motion by Oemichen, 2nd by Boche to approve the minutes as corrected. Carried. Corrections in Budget Review minutes were: $200 for FAX machine repair to be removed from County Clerk's budget, County grew $177 million in equalized value and Land Conservation levy request was lower by $18,5670 Vouchers: Chair Brown had reviewed the vouchers. Motion by Bradley, 2nd by Oemichen to approve payment of the vouchers. Carried. Oemichen offered to review them next month. Administrative Coordinator: John Krizek reported the State Transportation Budget has not yet been passed. If it is not approved, this means a reduction of $120,000 in the County Highway budget and requested consideration of this amount be placed in the Contingency Fund during budget review. WCA Committees: Bill Oemichen was reappointed Chair of the Tax and Finance Committee and John Bradley remains a member of the Personnel Committee. Finance Director: Rich Loney distributed the fuel proposals received by First Deputy Max Ihrke in the Sheriff's Dept. Committee approved the condensed version of the budget book to be distributed to Supervisors requesting them. County Clerk: Sue Nelson advised that Mark Brandt would deed his gas station property to the City of Glenwood City. The City would like assurance the County will not attempt to collect the back taxes of $3167.06. Motion by Boche, 2nd by Oemichen that St. Croix County will not attempt to collect back taxes on the Mark Brandt property should Glenwood City take ownership and possession of said property. Carried. SPA Clean -Up and Removal: Clerk Nelson presented proposals from Glen Gordon and Jim and Patti Viellieux. Zoning Administrator Tom Nelson reported that Jack Tritt from the DNR said the County could not bury this material on county property. Motion by Bradley, 2nd by Burke to accept the Viellieux offer of $4600. This offer included fencing of the property and references to contact. Carried. 1 Personnel Report: Chair Bradley presented the Resolution Approving New Positions for 1996. Motion by Bradley, 2nd by Oemichen to approve four Corrections Officers for the Jail, regular full time positions and one Law Enforcement Clerk, regular, half time position. Roll call vote: all yes. Discussion on Project Technician for South Fork of Hay River and half-time secretary both to be funded from DNR grant money. Chair Brown is for clean water but doesn't like the statement, "If we don't get the money, someone else will." Oemichen is concerned about overhead costs to the county such as office space and equipment provided. Motion by Oemichen, 2nd by Boche to table action until more information is available. Carried. Rules and By -Laws Amendment - Per Diems: Administrative Committee Chair Oemichen asked for input from Finance Committee members since this resolution was tabled at the September County Board session. Committee recommended removing Chairperson's attendance at meetings approved by County Board Chairman and paying per diem for a travel day and paying per diem and mileage to attend a meeting that does not have a quorum. These items will be addressed at the next Administration Comm. meeting. Dog Damacre Claim: Claim for a calf killed by dogs from Clarence Martin, Town of Warren. Motion by Bradley, 2nd by Burke to approve claim of $200. Carried. Announcements: Clerk reported refreshment fund was depleted and collected from Committee members. Burke requested the vanDyk contract and advertising for county services be placed on the November agenda. Bradley requested the sale of 4,000 feet of County property be included also. Motion by Bradley, 2nd by Oemichen to adjourn. Meeting adjourned at 10:00 a.m. The budget review session was reconvened. Luverne Bur e Secretary 2 FINANCE COMMITTEE Budget Review October 9, 1995 Chair Brown reconvened the budget session at 10:15 a.m. All members present. Operation of County Buildings: Facilities Manager Ralph Robole noted a $10,000 increase budgeted for gas. If the humidity and jail boilers were placed on interruptable service this could save about $13,000 per year. The initial expenses would be $3,000 to $5,000. Motion by Bradley, 2nd by Oemichen to strike $10,000 from gas for heating line item. Carried. The upfront expense to convert to interruptable service will be considered at a Finance meeting held prior to County Board on October 17. Discussion on contracted services which includes fire protection, elevator maintenance, carpet cleaning and smoke detector problems. Motion by Oemichen, 2nd by Brown to remove $3,000 from contractual services. Carried. Motion by Bradley, 2nd by Brown to remove $3,045 for computer equipment. Motion by Boche, 2nd by Oemichen to remove $3,600 from the software line item. Carried. Chair noted the shower floor repair for $2950 should be a separate line item; not under new equipment. Telephone: Budget is up $18,000. Krizek advised a study committee recommended installation of a PBX system at a cost of $70,000 but in the future would save $36, 000 every year due to decrease in line costs. This system would also offer call accounting, directory access and voice mail. Oemichen stressed the importance of the public being able to reach a human voice and employees not using voice mail all day. Motion by Burke, 2nd by Bradley to add $70,000 to the phone budget for installation of a PBX system. Carried. Motion by Oemichen, 2nd by Boche to reduce $1000 from Credit Card calls. Carried. Motion by Bradley, 2nd by Boche to cut $2,000 from Cellular Phones. Committee would like a list of who has cellular phones. No changes in Library Office Maintenance and Rental of Office Space. There was a $1100 increase for rental in the Baldwin offices. Treasurer: No changes. Discussion on budget item for armored car bank services. No other options could be found. Loney will be Dung this item into bank service proposals for 1997. Prior Year Expenses: Loney said this item is difficult to estimate. Motion by Bradley, 2nd by Oemichen to reduce by half or $5,000. Carried. 3 Sundry Unclassified: No changes. This account is used for unexpected expenses such as clean up of the SPA property. Emergency Government: No changes. Director Jack Colvard outlined the budget which is less than previous years. SARA: Colvard noted this account is nearly 100o reimbursed. Motion by Bradley, 2nd by Oemichen to remove $600 from line item 257 SARA exercise. Carried. The goal for this program is to have the grants equal the expenditures. Emergency Communications: Director Bruce Brantner said the Staff Development line item exceeded the guideline but most training is mandatory. Motion by Oemichen, 2nd by Bradley to remove $4320 for time and material repair costs at 6 sites in Repair and Maintenance. Carried. Motion by Brown, 2nd by Burke to remove $3,529 for third operator position equipment. Carried. Brantner noted he will set guidelines for use of cellular phones. Veterans' Service and Veteran's Relief: VSO Lorin Sather said Staff Development is mandatory in order to receive grant money. The operations budget is down by $2819. Brown commended Sather for his good budgeting. UW-Extension: Motion by Brown, 2nd by Oemichen to remove $2100 for lap top computer for 4-H and Family Living Agents. Carried. No other changes. Land Conservation: Committee Chair Dorsey appeared to explain the requested Hay River positions. The temporary project technician position was approved in 1995 and the request now is to make this full time. Motion by Oemichen, 2nd by Burke to approve the full time position to be funded from grant money and sunsetted should full funding no longer be available. Roll call vote: Oemichen yes; Burke yes; Bradley no; Brown no, Boche yes. Carried 3-2. Discussion on half time secretary. Personnel Director Deb Kathan explained this position already exists, does work for the Lake Clusters and the County and is paid for by grants and the County. Motion by Oemichen, 2nd by Boche to send this request back to the Personnel Committee to review. Carried. Parks: No changes. Discussion on the new blacktop for the boat landing area for which a private bid of $19,000 would be accepted. Chair Brown commended this department for a well prepared budget. Lease of Vehicle for Zoning: Dorsey reported a $700 estimate to repair the present vehicle which had a new motor installed recently at a cost of $2900. Leasing a vehicle would cost $200 per month. Chair thanked Dorsey for attending and asked him to check the value of the present vehicle and present this along with more leasing information at the October 17th Finance meeting. ETN: Annual charge for the Educational Telephone Network is $950. No changes. WESTCAP: Request for $2500 for administration costs. Brown noted two grants have been targeted for St. Croix County totaling $74, 000 and County money is needed to administer these grants. Motion by Brown, 2nd by Burke to allocate $1500 County support. Roll call vote: Brown yes; Burke yes, Oemichen yes; Bradley no; Boche no. Carried 3-2. Department on AcrinQ: A unanimously adopted motion was presented from the Council on Aging accepting $91,490 block grant for 1996 and 1997 budgets with two conditions: 1) no changes in ground rules such as Department chargebacks (wages, computer services, rent, etc.), and 2) any 1997 fund balances will be non -lapsing without the 1998 budget being effected. Oemichen interpreted the no new cost items assessed would not exclude a change in rates or actual variations in cost. Motion by Boche, 2nd by Burke to accept Council on Aging's proposal. Carried. Health and Human Services: Board Chair Burke invited committee member Karen Bailey to participate in this discussion. Burke stated the Board cut $522,000 by lay offs, reduction in services and not filling two vacant positions. Wage increases, postage, travel, PTO payments and boiler expenses were absorbed to maintain the same levy as 1995. Work is already underway on the 1997 budget with a planned reduction of $167,000. Chair Brown commended Burke and Bailey on this mammoth task and is very pleased with the progress. Bailey noted there is a proposal to remove Economic Support personnel from Health and Human Services and place them under another department. Unallocated funds of $207,000 were applied to the 1996 budget. A General Relief Resolution providing funding of '23,000 will be brought to the County Board for approval. Nursing Home: Budget is .40 over last year. No County dollars are requested in the budget. Burke indicated Administrator Carolyn Krieger is trying to eliminate some of the over time costs. Chair thanked Burke and Bailey for their nice presentation. WCA Dues: Clerk Nelson received an invoice for the actual dues of $9,671 and $9,800 had been budgeted. Motion by Oemichen, 2nd by Brown to reduce WCA dues by $129. Carried. District Attorney: Oemichen commented the usual cost for Laser printers in other budgets were $882. Victim Witness had budgeted $1520. Motion by Oemichen, 2nd by Bradley to remove $638 for Laser printer expense. Carried. Codification of Ordinances: Corporation Counsel Greg Timmerman said Paralegal Kathy Spott is working on this project. Oemichen suggested using an intern Law Clerk due to Spott's busy workload. Request from Registrar in Probate: Discussion on temporary help request from Ingeborg Bleier. Help is needed when one staff is on vacation or sick leave and the other person needs to be in court. This will be considered at the Finance meeting on Oct. 17th. Motion by prepare a Carried. Oemichen, 2nd by Bradley that the Finance Director listing of 1995 budgets which have line item over runs. Wrap Up: The Contingency Fund now stands at $430,223 with a mill rate of 5.20. Brown said possible uses for this fund would be legal fees and consultants for ARR litigation, using $120,000 for Transportation budget if the State Transportation budget does not increase. Discussion on increasing Contingency Fund. Increasing it to $537,027 would equal a 5.25 mill rate. Motion by Boche, 2nd by Oemichen to place $500,000 in the Contingency Fund for a mill rate of 5.233 per $1,000 of evaluation. Carried. Motion to adjourn by Bradley Lu.Ve= Burke Secretary Meeting adjourned at 4:45 p.m. C�