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HomeMy WebLinkAboutFinance 11-09-95ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert M. Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: November 9, 1995 TIME: 9*00 A.M. LOCATION: St. Croix County Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: December 8, 1995 ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 1. Review of Vouchers 9*00 A.M. 2. Sale of 4,000 Sq. Ft. of County Property NEW BUSINESS: 1. Administrative Coordinator Report 2. Finance Director A. Review General Fund Budget - Estimated Actual vs Budget 3. County Clerk *4. Computer Services A. Policy on Participation by Enforcement System 10:30 5. Personnel Report 6. Corporation Counsel Report 7. Advertising County Services 8. Van Dyk Barn Contract 9. Cellular Phone User List icipalities on County's Law A.M. Mun 10. Dog Damage Claim David Halstrom - - Town of Hudson . - Chuck Mehls *12. Contingency Fund Transfer of up to ?1750.00 to Maintenance Department for the Purchase of a 1988 Van from the Sheriff's *11Request from Contingency Fund ANNOUNCEMENTS & CORRESPONDENCE: POSSIBLE AGENDA ITEMS FOR NEXT MEETING: Department ADJOURNEMENT (Agenda not necessarily presented in this order) DATE: 10/25/95, 11/01/95 COPIES TO: County Board Office County Clerk County Departments *ADDITIONS/CHANGES/CORRECTIONS County News Media/Notice Board Board ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert M. Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: November 9, 1995 TIME: 9:00 A.M. LOCATION: St. Croix County Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: December 8, 1995 ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 1. Review of Vouchers 9*00 A.M. 2. Sale of 4,000 Sq. Ft. of County Property NEW BUSINESS: 1. Administrative Coordinator Report 2. Finance Director A. Review General Fund Budget - Estimated Actual vs Budget 3. County Clerk *4. Computer Services A. Policy on Participation by Enforcement System 10:30 5. Personnel Report 6. Corporation Counsel Report 7. Advertising County Services 8. Van Dyk Barn Contract 9. Cellular Phone User List Municipalities A on County's Law .M. . q 10. Dog Damage Claim - David Halstrom - Town of Hudson *11Reuest from Contingency Fund - Chuck Mehls ANNOUNCEMENTS & CORRESPONDENCE: POSSIBLE AGENDA ITEMS FOR NEXT ADJOURNEMENT (Agenda not necessarily DATE: 10/25/95, 11/01/95 COPIES TO: County Board Office County Clerk County Departments *ADDITIONS/CHANGES/CORRECTIONS MEETING: presented in this order) News Media/Notice Board County Board ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert In. Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: November 9, 1995 TIME: 9:00 A.M. LOCATION: St. Croix County CALL TO ORDER ROLL CALL Center Government ADOPTION OF AGENDA DATE OF NEXT MEETING: December 8, 1995 ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 1. Review of Vouchers 9:00 A.M. 2. Sale of 4,000 Sq. Ft. of County Property NEW BUSINESS: 1. Administrative Coordinator Report 2. Finance Director A. Review General Fund Budget 3. County Clerk 4. Personnel Report 5. Corporation Counsel Report 6. Advertising County Services 7. Van Dyk Barn Contract 8. Cellular Phone User List 9. Dog Damage Claim - David ANNOUNCEMENTS & CORRESPONDENCE: POSSIBLE AGENDA ITEMS FOR NEXT ADJOURNEMENT (Agenda not necessarily )ATE: 10/25/95 COPIES TO: County Board Office County Clerk County Departments *ADDITIONS/CHANGES/CORRECTIONS - Estimated Actual vs Budget Halstrom - Town of Hudson MEETING: presented in this order) News Media/Notice Board County Board FINANCE COMMITTEE Regular Session November 9, 1995 Meeting called to order at 9:00 a.m. by Vice Chair John Bradley. Members present: John Bradley, Robert Boche, Bill Oemichen, LuVerne Burke. Absent: Don Brown (excused). Staff present: Administrative Coordinator John Krizek, Finance Director Rich Loney, County Clerk Sue Nelson. Others present: Suprs. Ron Raymond and Jack Dowd and Michele Lyksett, New Richmond News. Bradley welcomed the guests and press. Motion by Oemichen, 2nd by Boche to adopt the agenda. Carried. Date of next meeting is December 8. Motion by Oemichen, 2nd by Boche to approve October 9 and October 17 minutes as corrected. Corrections to budget session of October 9th were Nursing Home 1996 operating budget was .4% under the 1995 budget and SARA exercise budget, not staff development, was reduced by $600. Carried. Vouchers: Both Oemichen and Bradley reviewed the vouchers. Motion by Oemichen, 2nd by Burke to approve payment of the vouchers. Carried. Sale of 4,000 square feet of County Property: County Planner Dave Fodroczi explained this request from Lund Builders is to purchase a triangular piece of county property adjacent to a lot on which Kelly Dunn is planning to build a home. A larger size lot would allow him to build a home with a width of at least 70 feet. Fodroczi referred to the original site plan done by Gair and Associates in 1987 which indicated best use of this area of the Boody property would be for single family residential. Sale of this triangle of land would not affect the balance of the remaining property. The updated site plan shows this property located next to 50 foot strip sold to owners along Grand View Drive. Planning and Development Committee member Ron Raymond said the price would be determined by an appraiser chosen by the county and paid for by the developer. Motion by Oemichen, 2nd by Burke to adopt recommendation of the Planning and Development Committee which approved the sale of this property and with the understanding of no further sales of Boody property take place until a complete review is done and make this same recommendation to the County Board. Carried. An attempt will be made to get the appraisal done prior to the November 21st County Board session. Finance Committee could meet to review the appraisal prior to County Board. Van Dyk Barn Contract: Burke noted this contract clarifies the lease agreement in regard to equipment replaced by the 4-- Bradley stated there should be an updated inventory on file. The terms of the extension shall be June 1, 1996 through May 31, 1997 which expires the same time as the land rental contract. Health 1 and Human Services Director John Borup agreed to obtain an updated I nventory. Bradley suggested the land rental fee could be increased when it is time to be renewed. Motion by Boche, 2nd by Oemichen to accept the Farm Building Lease Agreement along with an accompanying updated inventory. Carried. As a point of information, Burke, Health and Human Services Board Chair, noted the present tenant has left the farm house and Van Dyk's would like to rent it for their herdsman. Health and Human Services will address this at their next meeting. Advertising County Services: Borup explained Health and Human Service programs are hindered by advertising restrictions adopted by the Finance Committee in June of 1990. Borup requested permission to use the media to advertise the Nursing Home, Alcohol and Drug clinics and other programs. He believes the County is able to intervene at an earlier stage for children at risk, chronically mentally ill and other serious health problems to prevent costly institutional costs later. Borup supports private sector care but many times these clients are referred to the county and then need costly care. Motion by Burke, 2nd by Boche to give permission for Health and Human Services to do limited advertising for AODA, Mental Health and Nursing Home Services and report back after six months on costs and results of advertising. Carried. Borup reported on the Personnel Committee's approval of a six month experimentation in order to recruit Certified Nursing Assistants in the Nursing Home. The plan to enhance recruitment and cut overtime costs is to have a present CNA recruit another qualified CNA and if both remain after a year of employment, they would split a $500 incentive payment. Borup commented that the care level required in the Nursing Home rises even though the numbers go down. Assisted living homes and home care has cut into the Nursing Home numbers. Census is now 105 and staff reduction is taking place. Some employees are volunteering to cut their hours in order to help fellow employees. Administrative Coordinator: John Krizek said Federal Aids are being studied and the effect they will have on the Highway budget. Highway Commissioner Dan Fedderly hopes not more than $30,000 will be cut from the State Transportation Aids. With the cuts, only present county trunk roads would be maintained; no new roads would be built or upgraded. Corporation Counsel Timmerman is involved with depositions on the ARR bankruptcy case scheduled for trial next week in Eau Claire. A thank you is being sent to Herb Rebhan and Domain, Inc., New 2 1 Richmond, for providing 38,000 pounds of salt to be used at Human Services and the Government Center on sidewalks and parking lots. St. Croix Meadows has offered a payment plan on delinquent taxes which the County has rejected. Krizek did not wish to set a precedent for other taxpayers with back taxes due. Telephone calling cards will be reissued by the County Clerk's office. One of the County's cards has been used many times for calls from Denmark to various locations. The phone company has stopped this card number and will not charge us for these calls. Krizek distributed a pie chart showing the difference of budgeted revenues in 1991 and 1996. In 1996 General Property taxes were 24.7% compared to 28.8o in 1991. Boche asked Krizek to present this at the next Board meeting. Finance Director: Rich Loney reported four or five departments will be overdrawn by a small amount at the end of the year. The Committee would like written explanations sent to them prior to the next Finance Committee meeting. Loney will address Investment of County Funds at the December Finance meeting. Polic�r on Participation by Municipalities on County's Law Enforcement System: Computer Services Director Bruce Callen, District Attorney Eric Johnson and Assistant District Attorney Dave McQuillan were present. Callen presented a proposed policy for participation by county law enforcement system and explained the benefits to both the county and municipalities. When a local arrest is made, a file is created with the police report to which jail and other information can be added. All information is transferred to the District Attorney's office through the CLUES system. McQuillan helped research software that would be compatible throughout the county. Reports from local officers would help the District Attorney's office personnel when charging individuals with prior criminal records. There would be no cost to the county; the multi agency module is alreadI in place. The policy outlines what municipalities would pay for and how future costs would be shared. The Finance Committee agreed in principal to the Policy presented with two stipulations: no additional County tax dollars to be spent and future expenses must be approved by Finance Committee. County Clerk: Sue Nelson reported the clean up of the SPA is progressing well. Zoning Administrator Tom Nelson will contact DNR to see if soil borings can be taken before the ground freezes. Nelson said 414,000 hunters' choice permits were sold state-wide which provides $1,138,500 revenue for the WI DNR. Bradley noted his concern regarding property purchased by DNR and the loss of property tax revenue. Burke said the DNR claims St. Croix County 3 is growing so fast that in 50 years the residents will appreciate the green areas. Boche would like to adopt a resolution calling a halt to purchase of land by the DNR. Supr. Oemichen suggested inviting George Meyer, Secretary of WI Dept. of Natural Resources to speak at a County Board session. Doa Damage Claim: Motion by Burke, 2nd by Boche to pay dog damage claim of $210.00 for loss of sheep to David Hallstrom, Town of Hudson. Carried. Continren.cy Fund Request: Chuck Mehls was not present to request funds to provide items for the first aid room in the Government Center. However, Krizek located first aid items in the Emergency Government office which will be used in this room. Contingency Fund Request for Van: Krizek explained the Sheriff's Dept. confiscated a 1988 Plymouth mini van with 140,000 miles. This vehicle is,in much better shape than the box van presently used by maintenance. The mini van would be used to pick up mail, repair parts and supplies. Motion by Oemichen, 2nd by Boche to approve payment of up to $1750 from the Contingency Fund to the Sheriff's Department for the Plymouth mini van. Maintenance will sell the box van and proceeds will go to the Contingency Fund to off set the purchase price. Roll call vote: all yes. Carried. Cellular Phone List: Personnel Report: C Committee approved 2 Registrar in Probate Court budget. Motion action of the Personnel ilable meeting. Avaat the December ommittee Chair Bradley said the Personnel 16 hours for a temporary position in the office with funding taken from the Circuit by Oemichen, 2nd by Burke to approve the Committee. Carried. Bradley said the request from WCA to help Juneau County by contributing $1500 for a law suit exempting Counties from binding arbitration failed to pass the Personnel Committee. Bradley opposes binding arbitration because public employees do better in wages and fringes than private sector employees. Krizek believes the law suit is doomed to failure because of the omission of the word "counties" in the binding arbitration law. The Legislature most likely will insert the word "counties." Bradley said the Personnel Committee is preparing a resolution for the November 21st Board session recommending County employees be governed by same rules as State employees. Motion to adjourn by Oemichen, 2nd by Boche. Meeting adjourned at LuVerne Burke, Secretary 11:20 a.m.