HomeMy WebLinkAboutCounty Board 12-07-10 NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY BOARD OF SUPERVISORS
TUESDAY, DECEMBER 7, 2010 — 9:00 A.M.
St. Croix County Government Center —1101 Carmichael Road, Hudson, Wisconsin
CALL TO ORDER
INVOCATION: Pastor Dennis Nelson, Bethel Lutheran Church, Hudson
PLEDGE OF ALLEGIANCE TO THE FLAG
ROLL CALL
ADMINISTRATIVE COORDINATOR REPORT
REVIEW OF AGENDA
CONSENT AGENDA
(Unless separation of an item is requested, all will be adopted in one motion.)
1. Minutes of Previous Session — October 26, 2010
2. Date of Next Meeting —January 4,2011 - 9:00 a.m.
3. Rezoning — Marian Sinclear, rezone Commercial (with conditions) to Commercial (without conditions),
Town of Somerset
PRESENTATION:
APPOINTMENTS:
• Mary Ellen Brue to Indianhead Federated Library System Board of Trustees (requires County Board approval
per §43.19(1)(b)) - 3 -year term
• Debbie L. Brennan to Council on Aging and Disabilities to represent Developmental Disabilities - 3 -year
term
• Tim Ramberg to Wisconsin Gateway Corridor Coalition
OLD AND NEW BUSINESS
1. Resolution to Add the Litigation Hold Policy to the County Board Operations Policies
2. Resolution Amending the Review Process for Vacant Positions (Soft Hiring Freeze) for Two Positions
in the Sheriff s Office
3. *Resolution to Refill Corrections Officer Position
4. Resolution to Add the Review Process for Vacant Positions to the County Board Operations Policies
5. Amendment to the County Board Rules and Bylaws to Restructure the Substance Abuse Subcommittee
6. Resolution Supporting Services for Persons with Disabilities
7. *Resolution to Refill Medical Examiner Position
8. Resolution Appointing Medical Examiner
9. *Resolution to Refill 3 Part Time Certified Nursing Assistant Positions
10. Resolution to Amend Wisconsin's Prevailing Wage Law
11. Amendments to St. Croix County Code of Ordinances Land Use and Development Chapter 13 Land
Division Sections 13.4 and 13.5
12. *Consider the Concept of Changing from Administrative Coordinator to County Administrator
13. *Resolution to Implement Process to Restructure St. Croix County Under a County Administrator
14. * 11:00 a.m. Building Facilities Planning Report on Phase II — Dave Simons, SEH
5. Video pr eseata4ie ., 20! n WG n n..,.. Rep
COMMITTEE AND DEPARTMENT REPORTS: Medical Examiner, Emergency Services Support Services,
Sheriffs Department, Child Support, Di t:60 tteme ^, an Vie Witness
vi�cnvrncc cnirr
COUNTY CLERK'S REPORT OF CORRESPONDENCE AND REZONING REQUESTS
ANNOUNCEMENTS:
ADJOURN
(Items may be taken in different order)
*Changes or Additions after the Preliminary Agenda "Late Changes and Additions
12/1/2010 1:22:52 PM
Official
MINUTES OF THE ST.CROIX COUNTY BOARD OF SUPERVISORS
Regular Meeting — December 7, 2010
The invocation was given by Pastor Dennis Nelson of Bethel Lutheran Church, Hudson Wisconsin and the
Pledge of Allegiance was recited. Meeting called to order by Chair Standafer at 9:00 a.m.
ROLL CALL: 19 Present
ADMINISTRATIVE COORDINATOR REPORT: Administrative Coordinator Chuck Whiting reported
the revised budget is posted on the County's website. Whiting has been working on a project with an outside
group in which a video about St. Croix County will be placed on the County's website. Completion is
expected in the Spring of 2011. Whiting noted Sheriff Hillstead's retirement open house is December 21,
2010 from 1 — 4 p.m. at the Government Center. Whiting expressed his thanks to the Supervisors and his
staff. Chair Standafer stated an open house for Whiting is scheduled for December 20, 2010 from 2 — 4 p.m.
at the Government Center. Chair Standafer personally thanked Whiting for his service to St. Croix County.
Suprs. Malick, Norton- Bauman, Marzolf and Kim Dupre thanked Whiting.
CONSENT AGENDA: Motion by Supr. Schrank, 2 nd by Supr. Larson to adopt the consent agenda
approving the October 26, 2010 County Board minutes, setting the next meeting for January 4, 2011 and
approving Ordinance #796(2010) for Marian Sinclear, Town of Somerset, rezoning land from Commercial
(with conditions) to Commercial (without conditions). Carried unanimously.
Chair Standafer reviewed the agenda noting if item 2 passes, item 3 is moot and item 4 will be removed from
the agenda for further consideration by the Administration Committee.
PRESENTATION: None
APPOINTMENTS: Motion by Supr. Malick, 2 nd by Supr. Marzolf to approve the re- appointment of Mary
Ellen Brue to Indianhead Federated Library System Board of Trustees for a three -year term. Carried
unanimously. Chair Standafer announced the appointment of Debbie L. Brennan to Council on Aging and
Disabilities for a three -year term and Tim Ramberg to the Wisconsin Gateway Corridor Coalition.
Ramberg's appointment replaces Whiting on the Coalition.
OLD AND NEW BUSINESS
1. Resolution #36(2010) Resolution to Add the Litigation Hold Policy to the County Board Operations
Policies. Motion by Supr. Sather, 2 nd by Supr. Ruetz to approve. Carried unanimously (Supr. Shearer was
absent for the vote).
2. Resolution #37(2010) Amending the Review Process for Vacant Positions (Soft Hiring Freeze) for Two
Positions in the Sheriffs Office. Motion by Supr. Ruetz, 2 nd by Supr. Horne to approve. Supr. Hermsen
expressed concerns regarding this being a work - around the soft freeze. Discussion regarding minimum
staffing. Supr. Norton - Bauman indicated this resolution eliminates the need for County Board approval, but
still requires approval by the Public Protection and Administration Committees. Carried — Yes — 17; No - 2.
Alfred Schrank - D 1 voted: Y James Stauffer - D8 voted: Y Roger Rebholz - D 15 voted: Y
Brian Hurtgen - D2 voted: N William Peavey - D9 voted: Y Clarence Malick - D16 voted: Y
Roger Larson - D3 voted: Y Joe Hurtgen - D 10 voted: Y Daryl Standafer - D 17 voted: N
Ryan Sicard - D4 voted: Y Lorin Sather - D 11 voted: Y Robert Shearer - D 18 voted: Y
Frederick Horne - D5 voted: Y Richard Marzolf - D12 voted: Y Lindy Luckey - D19 voted: Y
Esther Wentz - D6 voted: Y Steven Hermsen - D 13 voted: Y
Eugene Ruetz - D7 voted: Y S. Norton - Bauman-D14 voted: Y
December 7, 2010
Page 2 of 6
3. Resolution to Refill Corrections Officer Position. Chair Standafer indicated this resolution is moot since
item 2 passed.
4. Resolution to Add the Review Process for Vacant Positions to the County Board Operations
Policies. Removed from the agenda and referred back to the Administration Committee.
5. Resolution #38(2010) Amendment to the County Board Rules and Bylaws to Restructure the
Substance Abuse Subcommittee. Motion by Vice Chair Wentz, 2 nd by Supr. Marzolf to approve. Carried
unanimously.
6. Resolution #39(2010) Supporting Services for Persons with Disabilities. Motion by Vice Chair
Wentz, 2 nd by Supr. Horne to approve. Carried unanimously.
7. Resolution #40(2010) to Refill Medical Examiner Position. Motion by Supr. Norton- Bauman, 2 nd by
Supr. Schrank to approve. Motion by Supr. Marzolf, 2 nd by Supr. Luckey to amend the resolution to add:
"WHEREAS, the person holding this position has resigned." to the resolution. Supr. Hermsen questioned if
this amendment would add anything to the resolution. Supr. Marzolf stated he was unaware the current
Medical Examiner had resigned. Vote on amendment failed: Yes — 7; No — 11.
Alfred Schrank - D 1 voted: Y James Stauffer - D8 voted: N Roger Rebholz - D 15 voted: N
Brian Hurtgen - D2 voted: N William Peavey - D9 voted: N Clarence Malick - D16 voted: N
Roger Larson - D3 voted: Y Joe Hurtgen - D 10 voted: Y Daryl Standafer - D 17 voted: N
Ryan Sicard - D4 voted: N Lorin Sather - D 11 voted: N Robert Shearer - D 18 voted: N
Frederick Horne - D5 voted: Y Richard Marzolf - D12 voted: Y Lindy Luckey - D 19 voted: Y
Esther Wentz - D6 voted: N Steven Hermsen - D 13 voted: N
Eugene Ruetz - D7 voted: Y S. Norton-Bauman-D14 voted: N
Resolution as presented passed: Yes — 17; No — 2.
Alfred Schrank - D1 voted: Y James Stauffer - D8 voted: Y Roger Rebholz - D15 voted: Y
Brian Hurtgen - D2 voted: N William Peavey - D9 voted: Y Clarence Malick - D 16 voted: Y
Roger Larson - D3 voted: Y Joe Hurtgen - D 10 voted: Y Daryl Standafer - D 17 voted: Y
Ryan Sicard - D4 voted: Y Lorin Sather - D 11 voted: N Robert Shearer - D 18 voted: Y
Frederick Horne - D5 voted: Y Richard Marzolf - D 12 voted: Y Lindy Luckey - D 19 voted: Y
Esther Wentz - D6 voted: Y Steven Hermsen - D 13 voted: Y
Eugene Ruetz - D7 voted: Y S. Norton - Bauman-D14 voted: Y
8. Resolution #41(2010) Appointing Medical Examiner. Motion by Supr. Larson, 2 nd by Supr. Horne to
approve. Supr. Luckey asked for Patty Schachtner's training and work experience. Schachtner provided
background. Discussion regarding transports to Ramsey County and how pay is determined. Swetlik
responded the County currently uses Ramsey County for autopsies and if another place is considered it
would come before the Public Protection Committee. Swetlik indicated the Medical Examiner staff is
reimbursed for their time for transports to Ramsey County. Supr. Hermsen asked if a van or other vehicle is
necessary to do the job. Swetlik indicated a vehicle is required and added a county -owned van is a cost
savings to the department. Supr. Schrank asked why nothing is listed under Provisional Activities on the
contract. Human Resource Administrator Tammy Funk stated the contract is a template and she is not aware
of any specifics as it relates to the Medical Examiner's Provisional Activities. Questions and discussion
regarding compensation confirming a $900 monthly compensation plus additional amounts for services.
Motion by Supr. Hermsen, 2 nd by Supr. Sather to table this resolution until acted on at the next Public
December 7, 2010
Page 3 of 6
Protection Committee meeting in which it can be placed on the agenda in a timely manner. Supr. Norton -
Bauman stated as of December 31 St there will be no active Medical Examiner and stressed the importance of
appointing a Medical Examiner today. Motion to table failed: Yes — 2; No — 17.
Alfred Schrank - D 1 voted: N James Stauffer - D8 voted: N Roger Rebholz - D 15 voted: N
Brian Hurtgen - D2 voted: N William Peavey - D9 voted: N Clarence Malick - D 16 voted: N
Roger Larson - D3 voted: N Joe Hurtgen - D 10 voted: N Daryl Standafer - D 17 voted: N
Ryan Sicard - D4 voted: N Lorin Sather - D 11 voted: Y Robert Shearer - D 18 voted: N
Frederick Horne - D5 voted: N Richard Marzolf - D 12 voted: N Lindy Luckey - D 19 voted: N
Esther Wentz - D6 voted: N Steven Hermsen - D13 voted: Y
Eugene Ruetz - D7 voted: N S. Norton-Bauman-D14 voted: N
Resolution as presented passed: Yes —16; No — 3
Alfred Schrank - D 1 voted: Y James Stauffer - D8 voted: Y Roger Rebholz - D 15 voted: Y
Brian Hurtgen - D2 voted: N William Peavey - D9 voted: Y Clarence Malick - D 16 voted: Y
Roger Larson - D3 voted: Y Joe Hurtgen - D 10 voted: Y Daryl Standafer - D 17 voted: N
Ryan Sicard - D4 voted: Y Lorin Sather - D 11 voted: N Robert Shearer - D 18 voted: Y
Frederick Home - D5 voted: Y Richard Marzolf - D 12 voted: Y Lindy Luckey - D 19 voted: Y
Esther Wentz - D6 voted: Y Steven Hermsen - D13 voted: Y
Eugene Ruetz - D7 voted: Y S. Norton- Bauman-D14 voted: Y
9. Resolution #42(2010) to Refill Three Part Time Certified Nursing Assistant Positions. Motion by
Supr. Wentz, 2 nd by Supr. Norton - Bauman to approve. Carried: Yes —18; No — 1.
Alfred Schrank - D1 voted: Y James Stauffer - D8 voted: Y Roger Rebholz - D15 voted: Y
Brian Hurtgen - D2 voted: Y William Peavey - D9 voted: Y Clarence Malick - D16 voted: Y
Roger Larson - D3 voted: Y Joe Hurtgen - D 10 voted: Y Daryl Standafer - D 17 voted: Y
Ryan Sicard - D4 voted: Y Lorin Sather - D11 voted: Y Robert Shearer - D18 voted: Y
Frederick Horne - D5 voted: Y Richard Marzolf - D12 voted: Y Lindy Luckey - D19 voted: Y
Esther Wentz - D6 voted: Y Steven Hermsen - D13 voted: N
Eugene Ruetz - D7 voted: Y S. Norton - Bauman -D14 voted: Y
10. Resolution #43(2010) to Amend Wisconsin's Prevailing Wage Law. Motion by Supr. Rebholz, 2 nd by
Supr. Schrank to approve. Chair Standafer reported at the Wisconsin Counties Association's (WCA) annual
conference this matter was adopted as part of the WCA legislative agenda for the 2011 legislative session.
Motion by Supr. Marzolf, 2 nd by Supr. Luckey to add under the sixth WHEREAS, third line: ... and has
created disruption to adjustments... Vote on amendment failed: Yes — 9; No —10.
Alfred Schrank - D1 voted: N James Stauffer - D8 voted: Y Roger Rebholz - D15 voted: N
Brian Hurtgen - D2 voted: N William Peavey - D9 voted: N Clarence Malick - D16 voted: N
Roger Larson - D3 voted: N Joe Hurtgen - D10 voted: N Daryl Standafer - D17 voted: N
Ryan Sicard - D4 voted: N Lorin Sather - D11 voted: Y Robert Shearer - D18 voted: N
Frederick Horne - D5 voted: Y Richard Marzolf - D12 voted: Y Lindy Luckey - D19 voted: Y
Esther Wentz - D6 voted: Y Steven Hermsen - D 13 voted: Y
Eugene Ruetz - D7 voted: Y S. Norton- Bauman -D14 voted: Y
Resolution as presented carried unanimously.
11. Ordinance #797(2010) Amendments to St. Croix County Code of Ordinances Land Use and
Development Chapter 13 Land Division Section 13.4 and 13.5. Motion by Supr. Hermsen, 2 nd by Supr.
Sather to approve. Carried: Yes — 18; No - 1.
December 7, 2010
Page 4 of 6
Alfred Schrank - D 1 voted: Y James Stauffer - D8 voted: Y Roger Rebholz - D 15 voted: Y
Brian Hurtgen - D2 voted: N William Peavey - D9 voted: Y Clarence Malick - D 16 voted: Y
Roger Larson - D3 voted: Y Joe Hurtgen - D 10 voted: Y Daryl Standafer - D 17 voted: Y
Ryan Sicard - D4 voted: Y Lorin Sather - D 11 voted: Y Robert Shearer - D 18 voted: Y
Frederick Horne - D5 voted: Y Richard Marzolf - D 12 voted: Y Lindy Luckey - D 19 voted: Y
Esther Wentz - D6 voted: Y Steven Hermsen - D13 voted: Y
Eugene Ruetz - D7 voted: Y S. Norton- Bauman-D14 voted: Y
12. Consider the Concept of Changing from Administrative Coordinator to County Administrator.
Motion by Supr. Sicard, 2 nd by Supr. Rebholz to consider the concept of changing from Administrative
Coordinator to County Administrator form of government. Carried: Yes — 18; No — 1.
Alfred Schrank - D 1 voted: Y James Stauffer - D8 voted: Y Roger Rebholz - D 15 voted: Y
Brian Hurtgen - D2 voted: Y William Peavey - D9 voted: Y Clarence Malick - D 16 voted: Y
Roger Larson - D3 voted: Y Joe Hurtgen - D 10 voted: N Daryl Standafer - D 17 voted: Y
Ryan Sicard - D4 voted: Y Lorin Sather - D 11 voted: Y Robert Shearer - D 18 voted: Y
Frederick Horne - D5 voted: Y Richard Marzolf - D 12 voted: Y Lindy Luckey - D19 voted: Y
Esther Wentz - D6 voted: Y Steven Hermsen - D 13 voted: Y
Eugene Ruetz - D7 voted: Y S. Norton-Bauman-D14 voted: Y
13. Resolution #44(2010) to Implement Process to Restructure St. Croix County Under a County
Administrator. Chair Standafer stated this resolution lays out the process to restructure under a County
Administrator. Motion by Supr. Sicard, 2 nd by Supr. Norton - Bauman to approve. Carried unanimously.
14. 11:00 a.m. — Building Facilities Planning Report on Phase II — Dave Simons, SEH. Chair Standafer
introduced Dave Simons of SEH who provided a background of the Phase II study. Simons reviewed the
New Richmond campus. Simons recommends continued use and upgrades to the Health Center (HC) and St.
Croix Industries buildings and phase out the Health and Human Services (HHS) building, Transition House,
old laundry building, generator /salt storage building and shop /maintenance building. Review of air flow
issues in the HC building. State requires new duct systems to meet code to be completed by June, 2011.
Review of HC loading dock. Review of New Richmond campus water system and options including keeping
existing tank in service with an estimated initial cost of $430,000 plus ongoing maintenance or remove the
tank and connect to the city with an estimated cost of $305,000 and no ongoing tank maintenance. Funding
options reviewed for the water system.
Simons recommended revisiting the 2003 Vierbicher Study regarding future land use and the City of New
Richmond's transportation plan. Simons highlighted possibly sharing space with the City of New Richmond
and using the City Council Chambers for HHS staff court work.
Review of Hudson Government Center campus noting the Government Center and Jail are in good condition
with exceptions concerning exterior walls, security and technology upgrades. Simons indicated the
Government Center and Jail are expandable. Review of southeast and northwest quadrants. Review of
possible shared space with the City of Hudson noting the city's interest in locating a joint facility for EMS,
Police, Fire, training and evidence storage.
Baldwin campus reviewed noting the building is in fair to good condition and the completion of the new roof
in 2010. Simons recommends reviewing the Farm Service Agency (FSA) lease, shared space with the
Village of Baldwin and possible relocation of another department to Baldwin if FSA moves out. Village of
Baldwin staff indicated a need for a larger Police Department in the future.
December 7, 2010
Page 5 of 6
Simons reviewed future space needs survey completed by county departments noting a detailed summary
and spreadsheets are available on the SEH website. Utilization of existing space and the efficiency of the
usage reviewed and the need to identify available excess space. Potential available space identified. The
Government Center could increase 4,000 square feet if half of the remote storage area is converted into
office space. Review use of lower level of HC for new niche services related to the nursing home continuum
of care concept. Baldwin building may be the most economical location to free up space per square foot as
there is more finished space.
Review of 1974 HHS Building square footage currently utilized — nearly 28,000 square feet. Example
options reviewed for HHS space. Simons highlighted general recommendations for space usage including
consolidating storage and filing, and to implement "Work From Home" where feasible. Short and long term
space usage recommendations reviewed.
Simons reviewed the next steps for Phase III in 2011 with suggested work tasks to include: further
collaboration with HC Vision Team; discussions with departments to refine and verify functionality of space
concepts; schematic layouts; refined cost estimates; finalize and publish plan. Simons will meet with the
Administration Committee on December 20 to discuss.
Motion by Vice Chair Wentz, 2 nd by Supr. Rebholz to accept the final SEH Phase II report and to transition
into the third of the three phases as laid out. Simons stated the goal of Phase III, would be to begin in the first
half of 2011 with completion by the end of 2011. Carried unanimously.
Committee and Department Reports:
Medical Examiner: Casey Swetlik, Medical Examiner thanked the County Board and Public Protection
Committee for the continued support and acknowledged the support from all law enforcement agencies
throughout the county and other county agencies. Swetlik thanked his deputy medical examiners and
indicated he has submitted his resignation as Medical Examiner. Swetlik reviewed 2010 caseload noting 480
cases to date and added the responsibility of completion of death certificates noting cause and manner of
death are in excess of 100 per year. Swetlik expressed the need for future considerations regarding needs in
the Medical Examiner's office relating to support staff and caseload.
Emergency Support Services: Casey Swetlik, ESS Director reported on the merger effective April 2010
combining Emergency Management and Emergency Communications departments which formed
Emergency Support Services Department with two divisions. Swetlik thanked the County Board and Public
Protection Committee for their support. Swetlik expressed his appreciation to Terry Anderson and
Emergency Communications staff and highlighted department responsibilities. Swetlik noted replacement of
the aging radio bases which allowed the transition to narrowband format, required by FCC. Swetlik
expressed concerns regarding the small office space, staffing issues and space needs. Brief discussion
regarding the mass notification system — CityWatch.
Swetlik highlighted 2010 activities in the Emergency Management Department and thanked Kristen Sailer,
Emergency Management Coordinator and Janet Smith, Program Assistant for their work. Swetlik reviewed
grant funding noting total grants received in 2010 in the amount of $115,854.32. Swetlik stated he is
working on updating the 1993 ordinance and intergovernmental agreements. Applause.
Sheriff's Department: Sheriff Hillstead provided caseload statistics and highlighted types of calls answered
in the Sheriffs Department. Hillstead thanked the County Board for its support to the Sheriff's Department
December 7, 2010
Page 6 of 6
and noted the importance to keep up with manpower and technology in the Sheriff's Department. Hillstead
asked for continued support for Sheriff -elect John Shilts. Hillstead indicated it has been a privilege to serve
as St. Croix County Sheriff for the past 12 years. Chair Standafer, on behalf of the Board of Supervisor and
citizens of St. Croix County, thanked Sheriff Hillstead for his service. Applause.
Child Support: Katy Kapaun, Child Support Administrator reported on another successful year in the Child
Support Agency exceeding $12 million dollars in collections. Kapaun acknowledged Gretchen
Meierotto and Chad Wolske for their extraordinary work in the Child Support agency noting Wolske was
name Child Support Worker of the Year. She indicated these individuals provide a positive reflection for the
Child Support Agency and St. Croix County has a whole. Kapaun reported on the increase in caseloads and
the cooperative agreement with the Corporation Counsel Office and court representation by Don Gillen and
Heather Wolske. Applause.
County Clerk's Report of Correspondence and Rezoning Requests: None
Announcements: Chair Standafer stated the Committee of the Whole is scheduled to meet January 10, 2011
with a legislative reception beginning at 7:45 a.m. noting the four area legislators have been invited. Chair
Standafer asked committee chairs begin to consult with their committees to review specific legislative
agenda items that impact their areas as we transition into 2011 and to bring subjects and topics to the
attention of our legislators. Chair Standafer noted the recent WCA magazine lays out the WCA legislative
agenda. The format for the January 10 meeting is for five standing committees and chairs or designees to
present expectations from the representatives and how it impacts St. Croix County.
Chair Standafer requested cell phone numbers from County Supervisors and if they can send and receive text
messages.
Supr. Norton- Bauman requested the Public Protection Committee report no later than the March County
Board meeting on the issue of half -time clerical position in the Emergency Management Department. Where
are they at on having a half -time or no half -time position.
Meeting adjourned at 12:20 p.m.
Daryl Standafer, Chair, St. Croix County Board of Supervisors
Cindy Campbell, County Clerk