HomeMy WebLinkAboutCounty Board 04-26-10 NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY BOARD OF SUPERVISORS
COMMITTEE OF THE WHOLE
MONDAY, APRIL 26, 2010 — 9:00 A.M.
Cashman Conference Center — WITC
1019 South Knowles Avenue, New Richmond, Wisconsin
CALL TO ORDER
ROLL CALL
OLD AND NEW BUSINESS
1. 2010 Direction Setting and Planning Session
2. Board and Department Head Priority Setting Session
ADJOURN
Official
MINUTES OF THE
ST.CROIX COUNTY BOARD OF SUPERVISORS
Strategic Planning Session— April 26, 2010
Cashman Conference Center — WITC, New Richmond, Wisconsin
Chair Standafer greeted the Supervisors at 9:00 a.m. and introduced Duncan McDougal, the facilitator.
Present: 18 County Board Members; 1 absent — Supr. J. Hurtgen
Others Present: Duncan McDougal, Pete Kling, Chuck Whiting, Greg Timmerman and Cindy Campbell.
Department Heads joined the meeting at 11:45 a.m.
Review of session objectives by McDougal. McDougal divided the Board in two groups to discuss concerns
and positives associated with the County Board size of 19 members.
Discussion regarding meeting schedule led by Chair Standafer and Timmerman. Standafer expressed the
importance of having appropriate time to review reports to prepare for meetings. He suggested action items
coming to the Board have a financial review and provide a financial impact. Appropriate timing of when
committees meet and the County Board meets improve workflow. Chair Standafer stated the Board has
failed when a decision is not made by the County Board meeting and the matter goes back to committee.
Timmerman stated actions to the County Board originate in committee. Action items are mostly done by
resolution or ordinance, if time allows. If action items will require financial and personnel impact there
needs to be an extended time between committee meetings and County Board meetings. Timmerman
suggested changing the County Board meeting dates to later in the month or plan for the committee and
departments to do the work one month in advance of County Board meetings. For example, January
committee -work for the February County Board meeting. This would allow sufficient time for legal,
finance, personnel impact review and give Supervisors more time to consider the item being brought from
committee to the County Board. The downside is action on matters is one month later. Discussion regarding
delivery of materials electronically rather than by mail, having "first readings" at the County Board
meetings, proper planning by Department Heads in preparing for committee meetings and Committee of the
Whole meetings.
Supervisors split into two groups to discuss the roles of the County Board, Committee of the Whole standing
committees, Department Heads and Administrative Coordinator.
Lunch break at 11:45 a.m. Department Heads joined the meeting. Review of morning session.
Discussion regarding significant changes and key- issues by constituents, other governmental entities and
third -party funders.
Review of 2009 strategic initiatives. The Board and Department Heads divided in to four groups to measure
last year's initiatives. Review of measurers by each group.
Next steps discussed. It was suggested each department come -up with priorities /goals and determine how to
measure goals with standing committees. The County Board needs to focus on policy and direction and
discuss this with Department Heads.
A report will be completed by McDougal for distribution.
Adjourn 3:06 p.m.
Daryl Standafer, Chair, St. Croix County Board of Supervisors
Cindy Campbell, County Clerk