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Home My WebLink AboutPersonnel 04-24-95ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING REVISED TO: Robert Boche, Chairman St. Croix County Board FROM: John Bradley, Chairman COMMITTEE TITLE: Personnel DATE: April 24, 1995 TIME: 9 a.m. LOCATION: Government Center, Hudson CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING. ACTION ON PREVIOUS MINUTES from March 31, 1995 UNFINISHED BUSINESS: Review of flexible scheduling requests from several County departments Distribution of Personnel Handbook PTO Update LTE request from Highway Department Health Insurance Review--W. Krueger Closed session per Wis. Stat. 19.85 (1) b, of staffing needs and GGSS Union requests to the union; reconvene into open session to agenda c for , and g for the review position accretions to take action or return ANNOUNCEMENTS AND CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT NOTE THAT THE AGENDA ITEMS ARE NOT NECESSARILY PRESENTED IN THIS ORDER. SUBMITTED BY: Debra Kathan Personnel Director DATE: April 17, 1995 COPIES TO: County Board Office, County Clerk, News Media, Notice Board, Committee Members ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert Boche, Chairman St. Croix County Board FROM: John Bradley, Chairman COMMITTEE TITLE: Personnel DATE: April 24, 1995 TIME: 9 a.m. LOCATION: Government Center, Hudson CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: Review of departments from March 31, 1995 ible flexscheduling requests from several County NEW BUSINESS: Distribution of Personnel Handbook PTO Update LTE request from Highway Department ANNOUNCEMENTS AND CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT NOTE THAT THE AGENDA ITEMS ARE NOT NECESSARILY ORDER. SUBMITTED BY: Debra Kathan Personnel Director DATE: April 17, 1995 PRESENTED IN THIS COPIES TO: County Board Office, County Clerk, News Media, Notice Board, Committee Members X PERSONNEL COMMITTEE MEETING Date: April 24, 1995 Locations Government Center, Hudson The Personnel Committee meeting was called to order at 9:06 a.m. by Chairman John Bradley. Members present: Bradley, William Krueger, Karen Bailey, Dick King, and Len Nyland. Also present: Debra Kathan and John Krizek. Moved (Krueger, Bailey) and approved to adopt the agenda as presented. Moved (Bailey, King) and approved to accept the minutes of the March 31 meeting as printed. Kathan distributed copies of the Personnel Handbook and the committee reviewed the contents. Discussion regarding open records laws and how they affect employee files. Discussion regarding training opportunities and how budget instructions each year address the method of costing staff training, conferences, and conventions. Krueger indicated that he has been reviewing the health insurance policies of the County and was interested in pursuing a course of action which would require employee contributions to the monthly premiums. He received committee permission to meet with representatives of HMO to discuss coverage levels and group usage rates. He would like to review the County's insurance plans with experts from other companies --perhaps 3M. Meeting with the committee to discuss flexible scheduling were John Borup, Human Services Director, Jerry Youngman, AODA Coordinator; Ron Kiesler, Mental Health and CSP Coordinator; and Karen Hall, Long -Term Support Coordinator. Borup discussed the long-standing history of 4 X 10 flexible scheduling in the clinic operations (MH, AODA). Hall indicated that five Social Workers had requested 4 X 10 work schedules in LTS and they have been on these schedules for several months. She would withdraw the request for 4 X 10 scheduling if the Personnel Committee was not in favor of the schedule for her unit, but with that wanted to confirm that the supervisor still has the flexibility to allow short-term exceptions to meet the needs of the clients (i.e. one or two days). She noted that LTS does not operate a clinic. Ron Kiesler indicated that four people in the MH and CSP operation work 4 X 10 schedules. He is aware of this clinic scheduling pattern for at least 14 years. He indicated that traditionally, evening counselling hours are the most practical way to serve clients. His flexible scheduling permits 63 hours of public service each week. Borup noted that there may be times when flexible scheduling is necessary to attract candidates for vacancies. Youngman indicated that one staff member was on the 4 X 10 schedule. He has used various flexible scheduling plans to cover nighttime clinic hours and evening speaking engagements. Youngman expressed concerns that the supervisor needed some flexibility to schedule staff hours to meet client and program demands. The committee indicated concerns regarding the proliferation of 4 X 10 schedules immediately upon release of the flex schedule policy. Motion (Krueger, Nyland) to return to a five-day work week in Long Term Support, AODA, MH, and CSP, providing for a transition time for each unit to adjust its schedules to the five-day format. Roll call vote: 1 aye, 4 nay; motion failed. Krueger voted in the affirmative. Kiesler indicated his concern regarding loss of revenue should night counselling be curtailed or eliminated. Motion (Krueger, Bradley) to return LTS to 5-day workweeks with a reasonable transition period for the social workers. Roll call vote. all aye; motion carried. The committee indicated an interest in receiving an updated report from Economic Support regarding their 4 X 10 operation. Chuck Christenson indicated that he has two employees who are working on 4 X 10 schedules and is pleased with their work. He has reviewed the revised flexible scheduling policy and could comply with the five-day format if necessary. Motion (Krueger, Bradley) to return the land conservation staff to five-day workweeks with a reasonable transition time for employees. Roll call vote. all aye; motion carried. Dan Fedderly, Highway Commissioner, appeared before the committee regarding a request for a Design Technician to work with the Highway Engineer on road construction and re -design projects. The position has been approved by the Highway Committee. The cost of the position would be covered from funds previously budgeted for the purchase of these design services. Discussion regarding the advisability of establishing the position as a temporary or regular employee. Motion (Krueger, Bailey) to recommend to the County Board the establishing of a regular position of Design Technician at the Highway Department, provided that there be no additional County cost. Roll call vote: all aye; motion carried. The position information will be forwarded to the Finance Committee for review of the financial implications of the position. Krueger was excused from the meeting at 11 a.m. Kathan presented an analysis of the PTO program in St. Croix County for the year 1994. The committee accepted Kathan's report. Discussion regarding general satisfaction with the program. The committee was pleased with the flexibility and cost -saving aspects of the plan. Motion (Nyland, Bailey) to affirm the County's Personal Time Off program. Roll call vote.0 all aye; motion carried. Motion (Bailey, King) to move into closed session per Wis. Stat. 19.85 (1) b and c for the purpose of reviewing labor issues. Roll call vote: all aye; moved into closed session at 11:33 a.m. Moved (King, Bailey) and approved to come out of closed session at 129.07 p.m. Bradley announced the following vote in closed session: Motion (Nyland, King) to request that the GGSS Union file a formal unit clarification request for any non -represented positions that they wish to have brought under union coverage. Roll call vote: all aye; motion carried. The committee set 1 p.m., May 10 as the next meeting date and time. They wish to review flexible scheduling at that time. Moved (King, Nyland) and approved to adjourn at 12:15 p.m. Respectfully submitted, Len Nyland, Secretary