HomeMy WebLinkAboutResolution 2021 (33) Resolution No. 33 (2021)
ST RO UNTY RESOLUTION UPDATING PERSONNEL POLICIES
COVER MEMO
TO: County Board of Supervisors
FROM: Ken Witt, County Administrator
DATE: August 3, 2021
AGENDA ITEM: Resolution Updating Personnel Policies
BACKGROUND INFORMATION
6.10 Public Records Law Regarding rdin_ County ounty Employees
Replaces Public Records Law Regarding rdin_ County ounty Employees policy in Article 9.13of the
Human Resources Policies and Procedures Handbook
• General Updates: Formatting
• 6.10.2 - Purpose: Added Section
• 6.10.3 - Definitions: Added Section
• 6.10.5 - Employee Personnel File Review: Added language to reference the
Access to Personnel Records Policy; Added examples of documents that
employees may not have access to review within their personnel file.
6.11 Personnel Records Proposed Changes
Replaces Article 16 Record Management of the Human Resources Policies and
Procedures Handbook
• General Updates: Formatting; removed outdated language referring to
processes that are now electronic; removed unnecessary opening statement.
• 6.11.4 - Access to Personnel Records: Removed information referencing public
records law and included reference to the Public Records policy which already
contains that information.
• 6.11.5 - HR Department Responsibility: Removed document specifics;
Removed payroll reference - this is updated in the HRIS by employees
electronically.
• 6.11.6 - Department Head Responsibility: Removed outdated language (info.
now tracked in HRIS); Removed language already discussed in timekeeping policy;
removed information not related to employee records (completing performance
reviews).
• 6.11.7 - Employee Responsibility: Removed information that is already
maintained in HRIS that no longer requires HR or department heads to
update/approve (employee self service).
• 6.11.8 - Payroll Records: Changed process from updating a form to updating
HRIS information.
Life-threatening Illnesses Policy Proposal to Eliminate
Previously located in Article 9, Section 9 of the Human Resources Policies
and Procedures Handbook
• Section 1: As public employees, we must treat all people, including our fellow
employees, with respect and dignity at all times, including when seriously ill. If one of
uswere to become ill, we would respond with care and compassion. We provide
ourselves with a safe, healthy, open, and informed working environment.
• Employee respect language addressed in other policies (code of
conduct, workplace bullying, harassment)
• Section 2: At the same time, however, we hold dear and protect our
individualprivacy and medical information, which is not to be shared without
our permission.
• HIPAA language in confidentiality policy
• Section 3: Any employee with a life-threatening illness who is eligible for
thatspecific health coverage will not lose eligibility because of the illness.
• ACA & benefit eligibility policy
• Section 4: The affected employee may continue to work as long as able,
providing there is no medical evidence to indicate the condition is a threat to
theemployee's own safety or to the safety or health of others.
• Americans with Disabilities Act & Accommodation policy
• Section 5: The County is an Equal Opportunity Employer and does not
discriminate against persons as noted in Article 2 of this Handbook. The
Countytests and screens employees, per Americans with Disabilities Act
guidelines, to determine whether they are physically able to perform the tasks
of the position.The County does not test or screen to determine if the
employee has a life- threatening illness, including AIDS and HIV.
• Recruitment policy
• Section 6: The County will continue to provide its employees with Employee
Assistance Program services to keep each employee informed and able to
dealwith illness and its related problems.
• Available for all employees at all times (outlined in benefits policy)
Overall, the policy language is addressed in separate policies. Language within
this specific policy felt outdated and redundant.
Resolution No. 33 (2021)
ST RO LINTY RESOLUTION UPDATING PERSONNEL POLICIES
1 WHEREAS, on September 2, 2014 St. Croix County adopted the current version of the
2 St. Croix County Personnel Policies and Procedures Handbook; and
3
4 WHEREAS, the handbook was further amended in 2015-2021; and
5
6 WHEREAS, the Staff Advisory Committee and Department Heads have been provided
7 copies of the updated policies for review; and
8
9 WHEREAS, on June 15, 2021 the Administration Committee has reviewed the
10 amendments and recommends approval to the St. Croix County Board of Supervisors.
11
12 NOW, THEREFORE, BE IT RESOLVED by the St. Croix County Board of
13 Supervisors that the St. Croix County Personnel Policies and Procedures Handbook is hereby
14 amended as follows:
15
16 Create Section 6.10 Public Records Law Regarding County Employees
17
18 Create Section 6.11 Personnel Records
19
20 Create Section 6.13 Employee Focus Group
21
22 Eliminate Section Life Threatening Illness
23
Legal-Fiscal-Administrative Approvals:
Legal Note:
Fiscal Impact: None
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Cott .Cox,Corporation,C n 113/2021 L n on, Finance Dir or _ 17/13/20211
K ZOVytdrninMrAdir 7/13/2021
07/20/21 Administration Committee RECOMMENDED
........ ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .........
RESULT: RECOMMENDED [UNANIMOUS]
MOVER: Scottie Ard, Vice Chair
SECONDER: William Peavey, Supervisor
AYES: Long, Koch, Ard, Peterson, Peavey
Vote Confirmation.
lfpb Long Adrninistr�tidn,Chaiiir h� 7,/22/2021
SL Croix County Board of Supervisors Action:
Roll Call -Vote Requirement—
....................................................................................................................................................................................................................................................................................................................................
RESULT: ADOPTED [UNANIMOUS]
MOVER: Scottie Ard, Supervisor
SECONDER: William Peavey, Vice Chair
AYES: Schachtner, Anderson, Leaf, Koch, Berning, Ottino, Feidler, Ostness, Counter,
Hansen, Ard, Peterson, Achterhof, Tomtschik, Peavey
EXCUSED: Bob Long, Tim Hall, Greg Tellijohn, Paulette Anderson
This Resolution was Adopted by the St. Croix County Board of Supervisors on August 3, 2021
Cindy Campbell, County Clerk