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HomeMy WebLinkAboutTransportation Committee 03-05-08 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY TRANSPORTATION COMMITTEE March 5, 2008 - 8:30 A.M. St. Croix County Highway Department Office, 920 -3 Street, Hammond, WI CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING DATE OF NEXT MEETING CONSIDER VOUCHERS FOR PAYMENT REVIEW FUND BALANCES REVIEW HIGHWAY SAFETY MINUTES CONSIDER SEMINAR ATTENDANCE REQUESTS CONSIDER STATE PROJECT REQUESTS ANNOUNCEMENTS & CORRESPONDENCE OLD AND NEW BUSINESS 1. Deer Park Facility Update 2. Machinery Management Considerations 3. Consider Sign Truck Acquisition 4. Consider CTH "A" Signage Concerns 5. Consider CTH "F" Underpass Request 6. Review and Update from WCHA February 2008 Capital Days 7. 2007 Preliminary Year -End Review of Activities 8. 2008 Summer Construction Season Work Schedule 9. Consider Proposed Parks Department -Parks and Recreation Bicycle and Pedestrian Plan 10. Consider Updates to Highway Department- 1995 -2015 Transportation Bicycle Transportation Plan 11. Consider Long -Range Rail and Other Strategic Transportation Matters 12. Closed Session Pursuant to Wis. Stat. § 19.85(l) (c) for the Performance Evaluation of a Public Employee. Positions to Be Reviewed: — Highway Commissioner & County Surveyor. 13. Following Closed Session, The Committee to Reconvene In Open Session. ANY OTHER BUSINESS AUTHORIZED BY LAW POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURN (Items may be taken in different order. Action may be taken on any or all items shown.) SUBMITTED BY - Tim Ramberg, Highway Commissioner DATE SUBMITTED — February 28, 2008 ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 2/28/2008 9:06 AM f MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of March 5, 2008 The meeting was called to order by Chairman King at 8:30 A.M. Roll call was taken with King, Grant, Peterson, Rebholz and Hurtgen in attendance. Others present for all or parts of the meeting include Tim Ramberg, Kevin Brown, Jeff Durkee and Jane Bond. A motion was made and seconded (Hurtgen /Peterson) to adopt the agenda as published. Motion carried. A motion was made and seconded (Rebholz /Peterson) to approve the minutes of the February 8, 2008 meeting. Motion carried. A motion was made and seconded (Peterson /Rebholz) to set the April meetings for April 4 th and April 8 th at 8:30 A.M., with a Rail Coalition meeting to be held April 18 at St. Patrick's Catholic Church, 1500 Vine St. Hudson, in which a quorum of the Committee may be present. Motion carried. King and Grant reviewed the vouchers at 8:00 A.M. A motion was made and seconded (King /Grant) to approve the vouchers for payment. Motion carried. A motion was made and seconded (Grant /King) to approve Rail Coalition meeting costs of one hundred twenty -five ($125.00) dollars for facility fees. Motion carried. Bond distributed and reviewed the December 31, 2007 pre - closing fund balances, comparing them to the previous year's balances. She updated the committee on the status of the 2007 year end entries. Grant and Bond reviewed the minutes of the February 20, 2008 Safety Committee meeting. A motion was made and seconded (Rebholz /Hurtgen) to allow up to seven employees to attend a two day paving seminar presented by Miller - Bradford in DePere Wisconsin April 10 and 11 2008 at a cost of seventy -five dollars ($75.00) per person plus accommodations. Motion carried. Ramberg and Brown updated the Committee regarding the upcoming NACE conference agenda and anticipated arrangements. A motion was made and seconded (Hurtgen/ Peterson) to allow the Maintenance and Purchasing Specialist to attend the 2008 national NACE Conference with no future commitments. Motion carried. (The request was later withdrawn.) Peterson requested further policy /guideline discussions take place regarding seminar attendance at a future meeting. Ramberg reviewed a WisDOT Discretionary Maintenance Agreement (DMA) for traffic signing. A motion was made and seconded (King /Hurtgen) to approve the DMA for traffic signing in the amount of ten thousand five hundred dollars ($10,500.00). Motion carried. ST. (�ROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 March 5, 2008 The Committee reviewed correspondence including; • The letter to WisDOT District Director Don Gutkowski sent with the 2008 Routine Maintenance Agreements (RMA) was reviewed. • Upcoming box culvert improvements on CTH "E ". • Thank you from a resident regarding the effectiveness and courtesy of our snowplow operators. • The Committee reviewed the successful litigation results with AMCO regarding the May 2006 grader accident. Consider CTH "F" Underpass Request: Durkee and Ramberg updated the Committee on the status of the proposed CTH "F" underpass requested by the Hudson School District and the Hudson YMCA. The schedule of land interest was reviewed and discussed. A motion was made and seconded (Rebholz /King) to approve the schedule of intent as presented with the notation that no costs will be incurred by the Highway Department for the proposed underpass. Motion carried. Consider CTH "A" Signage Concerns: Ramberg and Durkee shared correspondence regarding confusion over signing on CTH " A " between Hudson city limits and Dorwin Road. A motion was made and seconded (King /Rebholz) to replace two 45 mph regulatory speed limit signs to 35 mph. Motion carried. Deer Park Facilities Update: Brown updated the Committee on the construction progress at the Deer Park Maintenance Facility. Although weather has been an issue, the construction is still on target for an April 2008 completion. Review and Update from WCHA February 2008 Capitol Days: Ramberg shared information from the 2008 Capitol Days he recently attended. Areas of discussion included transportation aids, LRIP program, maintenance funding and the current line item veto process. Machinery Management Considerations: Ramberg and Brown reviewed the upcoming proposals for a loader, maintenance trucks, and a heated tank for road oil storage from the priority list previously established. Consider Sign Truck Acquisition: Ramberg shared an offer to purchase a used truck with bucket to be used primarily for sign replacement. A motion was made and seconded (Peterson /Rebholz) to approve the purchase of the 1998 Ford F -450 truck with bucket from Baldwin Telecom, Inc for twenty -two thousand dollars ($22,000.00) after satisfactory final inspection. Motion carried. 2008 Summer Construction Season Work Schedule: The Committee reviewed the proposed 2008 4 x 10 work schedule to be offered to the Union for consideration. Consider Proposed Parks Department -Parks and Recreation Bicycle and Pedestrian Plan: Ramberg, Durkee and Hurtgen shared with the Committee discussions from the March 3 Land and Water meeting regarding the proposed Parks Department Park and Recreations Bicycle and Pedestrian ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3 March 5, 2008 Plan It was the consensus of the Committee to support the Parks plan as presented with the Highway Department bike path transportation plan map included as an appendix, noting the differences. Consider Updates to Highway Department 1995 -2015 Transportation Bicycle Transportation Plan: It is the consensus of the Committee that the Highway Department consider updating the current Transportation Bicycle Plan with the data developed for the Outdoor Recreation Plan's - Parks and Recreation Bicycle and Pedestrian Plan. Ramberg noted that the electronic modifiable data will assist in updating the Bike and Pedestrian Transportation Plan. Consider Long -Range Rail and Other Strategic Transportation Matters: Ramberg distributed and reviewed the St. Croix River Crossing Annual Project Summary Report. Closed Session Pursuant to Wis. State §19.85(1)(c) for the Performance Evaluation of a Public Employee: A motion was made and seconded (Peterson /Rebholz) to convene into closed session per Wis. State Statute 19.85(1)(c) for the purpose of performance evaluation of a public employee. Motion carried. A motion was made and seconded (Peterson /Rebholz) to reconvene into open session. Motion carried. A motion was made and seconded (Peterson /Hurtgen) to appoint the Highway Commissioner position as direct day -to -day supervisor over the County Surveyor position. Motion Carried. King adjourned the meeting at 12:03 PM. SECRETARY