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HomeMy WebLinkAboutTransportation Committee 06-06-08 t REVISED NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY TRANSPORTATION COMMITTEE June 6, 2008 -11:00 A.M. St. Croix County Highway Department Office, 920 -3 rd Street, Hammond, WI CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING DATE OF NEXT MEETING CONSIDER VOUCHERS FOR PAYMENT REVIEW FUND BALANCES REVIEW HIGHWAY SAFETY MINUTES CONSIDER SEMINAR ATTENDANCE REQUESTS CONSIDER STATE PROJECT REQUESTS ANNOUNCEMENTS & CORRESPONDENCE OLD AND NEW BUSINESS 1. Deer Park Facility Update 2. Machinery Management Considerations 3. Consider Maintenance Truck Box Proposals 4. Consider Maintenance Truck Hydraulic Proposals 5. Consider Maintenance Truck Snow Plow Proposals 6. Consider Maintenance Truck Snow Wing Proposals 7. Consider Rear Discharge Mower Upgrade 8. Consider Options for Heating Buildings with Used Engine Oil 9. Discuss and Consider Highway Department History Report 10. Consider Truck Equipment Display at County Fair 11. Consider Crushing and Stockpiling Proposals 12. Consider Seed and Erosion Control Material Proposals 13. Consider Schedule of Land Interests CTH "E" and CTH "M" Projects 14. Long Range CTH "U " /STH 35 Planning 15. Consider Long -Range Rail and Other Strategic Transportation Matters 16. 2009 Budget Discussions 17. 2008 — 2009 Goals ANY OTHER BUSINESS AUTHORIZED BY LAW POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURN (Items may be taken in different order. Action may be taken on any or all items shown.) SUBMITTED BY - Tim Ramberg, Highway Commissioner DATE SUBMITTED —May 29, 2008 ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 5/29/2008 2:35 PM MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of June 6, 2008 Chairman King called the meeting to order at 11:00 A.M. Roll call was taken with King, Peterson, Grant and Demulling in attendance. Others present for all or parts of the meeting included Tim Ramberg, Rich Loney and Kevin Brown. Rebholz arrived for the meeting at 11:50 AM. A motion was made and seconded (Peterson /Demulling) to adopt the agenda as published. Motion carried. A motion was made and seconded (Peterson /Demulling) to approve the minutes of the previous meeting. Motion carried. A motion was made and seconded (Peterson /Demulling) to set the next meeting for 8:30 AM Tuesday, July 8 Motion carried. After review prior to the meeting, a motion was made by King, seconded by Grant, to approve the vouchers for payment as presented. Motion carried. Ramberg reviewed the administration, maintenance and machinery fund balances. The receipt of county vehicle registration fees was discussed, as was the budgeting of interest received on all County funds. Ramberg said his understanding is that the months of April, June, October and November historically have the highest numbers of vehicle registrations. Grant reviewed the minutes from the Safety Committee meeting of May 22 "d . That Committee requested that the Transportation Committee approve a fall safety day. A motion was made and seconded (Demulling /Peterson) to so move. Motion carried. The Safety Committee review of incidents as well as internal incident review procedures was discussed. It was noted that a Federal mandate requires the switch to Class III reflective gear by November of this year. Ramberg said the Department is currently reviewing options to deal with the switch, including how to deal with existing gear that will no longer be in compliance after that time. Ramberg presented the following state projects for consideration: • An HES project application for funding at the intersection of STH 65 and CTH "G ". The project has an estimated cost of $600,000, of which St. Croix County's share would be $30,000 and WisDOT's $30,000. Ramberg noted that, as part of a Board of Adjustment ruling, a local business had agreed to pay $15,000 of the cost. A motion was made and seconded (Peterson /King) to commit to funding the remaining $15,000, assuming the application is successful. Motion carried. • A motion was made and seconded (Demulling /Peterson) to approve a state overlay project on STH 35 in the amount of $150,000. Motion carried. The project is scheduled to begin in late July. • A state project of $60,000 for 1 -94 concrete repairs was discussed. A motion was made and seconded (King /Peterson) to approve. Motion carried. Regarding announcements and correspondence: ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 June 6, 2008 • Ramberg noted the proposed Portage County resolution regarding the use of transportation fees for transportation purposes only. • Department security assessments were discussed. The Committee requested that a department correspondence be sent to Risk Manager Kristen Ziliak and Sheriff, Dennis Hillstead, regarding department preferences. • Possible committee room re -work was discussed. • The schedule used for the distribution of meeting minutes was discussed. Ramberg noted that, in the past, the department has distributed minutes as soon as they are approved. The Committee approved continuing to do so. It was noted that the issue came up because some meeting minutes were not getting distributed for six months or so. Not so for the Transportation Committee minutes. Ramberg and Loney reviewed progress at the new Deer Park Shop. The concrete re -work has been completed and this was discussed. The Committee agreed to withhold 5% of the contract price per contract until the punch list is completed. Fencing the area is planned for later in the year. A sales study related to disposition of the Deer Park and Star Prairie facilities is underway. Rental fees for use of the facility were discussed. Considering building and anticipated utility costs, the Committee agreed to a minimum of $4.00 per square foot per year for the storage of items and $20.00 per meeting for use of the facility. Brown reviewed proposals for maintenance truck boxes. The recommendation is to purchase two eleven foot conventional boxes made from stainless steel due to their superior performance in corrosive materials resulting in on -going maintenance cost savings. This was discussed at length. A motion was made and seconded (Rebholz/Peterson) to purchase the units from Universal Truck Equipment for a total price of $25,836. Motion carried. Brown reviewed proposals for maintenance truck hydraulic systems. Discussion followed as to the type of system used. A motion was made and seconded (Demulling /Rebholz) to approve the proposal submitted from Universal Truck Equipment that meets specifications in the amount of $28,483.00. Motion carried. Proposals received for the purchase of a gull wing snowplow were reviewed. Brown said that the weight of the plow is approximately 1,800 lbs. and that the time required for attaching or detaching a plow of this type is very minimal, perhaps one minute. A motion was made and seconded (Peterson /Demulling) to purchase the unit from Universal Truck Equipment for $9,255.00. Motion carried. Snow removal issues in general were discussed. Universal Truck Equipment submitted the low proposal that meets specifications for the purchase of three snow removal wings in the amount of $12,789.00. A motion was made and seconded (Demulling /Rebholz) to so move. Motion carried. It was noted that two of the wings are destined for one of the new trucks being acquired that will be used to maintain the four lane section of STH 35/64 and that, in that application, the left wing is used to plow snow to the median. Brown presented an upgrade price of $21,000.00 net from Value Implement for the replacement of a rear discharge mower. The inclusion of a tire upgrade for an additional $150.00 was discussed. A motion was made and seconded (Rebholz/King) to upgrade the rear discharge mower unit with a new model for $21,150.00. Motion carried. • ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3 June 6, 2008 Ramberg said that he and Rebholz had viewed a new building at the Pierce County Highway Department that utilizes used oil as a supplement heat source. Various aspects of the concept were discussed. Events scheduled for the upcoming summer highway conference were discussed. Ramberg reviewed a historical report prepared by the Wisconsin County Highway Association as well as the current Highway Department history project. Ramberg reviewed numerous points to consider regarding possible display of Department equipment at community functions. Demulling suggested that, rather than actually having a piece of equipment on display, a presentation from an informational perspective could be considered. This method of increasing the awareness of Department operations could be a Safety Committee initiative. After review, a motion was made and seconded (Peterson /Demulling) to accept the proposal submitted by Johnson Aggregates for crushing at the Spooner Quarry in the amount of $1.90 per ton. Motion carried. Loney presented the proposals submitted for seed and erosion control material. After some discussion, a motion was made and seconded (Rebholz/Peterson) to approve the proposal submitted by Ramy Turf for the initial purchase of erosion control material in the amount of $2,837.00, and approve the proposal from Construction Fabrics and Materials for erosion control materials as needed throughout the season and from Twin City Seed Co. for seed. Motion carried. Ramberg distributed and reviewed schedules for the acquisition of land interests for upcoming projects on CTH's "E & M ". A motion was made and seconded (Peterson /Demulling) to approve as presented. Motion carried. Ramberg reviewed the recent history of roadway projects in the area of STH 35 and CTH "U" in the River Falls area. Current plans are for WisDOT to remove the access to STH 35 from CTH "U" within five years and construct a full interchange at the current Chapman Drive /Radio Road intersection. Department maintenance plans are to reclaim the existing surface of CTH "U" from STH 35 to Chapman Drive this fall and replace with a hot mix overlay. Long term, Ramberg suggested that the logical route for CTH "U" is to move to the current Chapman Drive /Radio Road area. He said he would like to initiate discussions with the Town of Troy, City of River Falls, WisDOT and Highway Dept. staff to review the situation with an eye to developing long range plans that address all aspects in the area. Previous discussions and concepts regarding this area were noted. The Committee agreed to proceeding with discussions at the staff level, then to the Transportation Committee. The CTH "F" construction project was updated. Ramberg noted that he will be moderating the "West Wisconsin Rail Coalition Efforts" portion of the Wisconsin County Highway Association (WCHA) agenda for Summer Highway Conference. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 4 June 6, 2008 Ramberg reviewed short and long -range Department goals that include the following: o Traffic sign reflectivity update o Jurisdictional transfers at various locations o Energy guidelines o Continued, ongoing guiding principles and procedures document development o Transportation and facilities element of the County comprehensive plan o Update of permit forms for: • The movement of oversize loads • Driveway installations • Utility work in the right of way o Rail issues o Disposition of excess right of way o Update the web site o Continuing work on the bicycle transportation plan Departmental annual report concept drafts were reviewed. Ramberg reviewed the preliminary 2009 budget. Discussion followed on a budget that would meet Department goals and an alternate lower budget that would not. Various considerations were discussed. Rebholz discussed the potential that he feels exists for wind generation of electric power. His concepts for greater energy awareness were discussed. Ramberg is to ask Brian Hailing to put together a list of County -owned property sites that could be used to support these types of structures. Adjournment: Chairman King adjourned the meeting at 2:25 PM. ---------------------------------------------------------------- SECRETARY