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HomeMy WebLinkAboutTransportation Committee 08-08-08 REVISED NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY TRANSPORTATION COMMITTEE August 8, 2008 - 8:30 A.M. St. Croix County Highway Department Office, 920 3rd Street, Hammond, WI CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING DATE OF NEXT MEETING CONSIDER VOUCHERS FOR PAYMENT REVIEW FUND BALANCES REVIEW HIGHWAY SAFETY MINUTES CONSIDER SEMINAR ATTENDANCE REQUESTS CONSIDER STATE PROJECT REQUESTS ANNOUNCEMENTS & CORRESPONDENCE OLD AND NEW BUSINESS 1. Machinery Management Considerations 2. Consider Deer Park Security Fence Quotations 3. Consider Roof Replacement Quotations 4. County Surveyors Report 5. County Surveyor Annual Report Review 6. Highway Department Annual Report Review 7. Consider Chloride Proposals S. Consider Grader and Plow Blades 9. Consider Crack Filling Machine Upgrade 10. Consider CTH "TT" 4 -way Stop Sign Request 11. Consider Long -Range Rail and Other Strategic Transportation Matters 12. 2009 Budget Discussions 13. 2008 — 2009 Goals ANY OTHER BUSINESS AUTHORIZED BY LAW POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURN (Items may be taken in different order. Action may be taken on any or all items shown.) SUBMITTED BY - Tim Ramberg, Highway Commissioner DATE SUBMITTED — July 31, 2008 ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 7/31/2008 12:32 PM MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of August 8, 2008 The meeting was called to order by Chairman King at 8:30 A.M. Roll call was taken with King, Grant, Peterson, Rebholz and Demulling in attendance. Others present for all or parts of the meeting included Tim Ramberg, Jane Bond, Rich Loney, Jim Harer and Chuck Whiting. A motion was made and seconded (Peterson /Grant) to adopt the agenda as published. Motion carried. A motion was made and seconded (Rebholz/King) to approve the minutes of the July 8 and July 23, 2008 meetings. Motion carried. A motion was made and seconded (Peterson /Demulling) to set the September meeting for September 9, 2008 at 8:30 A.M. with King and Peterson reviewing vendors prior to the meeting. Motion carried. King and Demulling reviewed the vouchers at 8:00 A.M. A motion was made and seconded (King /Demulling) to approve the vouchers for payment. Motion carried. Bond distributed and reviewed the July 15, 2008 fund balances, comparing them to the previous year's balances. Retro billings were reviewed for each local municipality; with some being as small as $0.15. A motion was made and seconded (Peterson /Demulling) As a cost saving measure, send retroactive bills to municipalities that are fifty dollars ($50.00) or more. Motion carried. Grant and Bond reviewed the minutes of the July 22, 2008 Safety Committee meeting. Details of the October Safety Meeting were reviewed, along with the Highway exhibit at the County Fair. The following seminar attendance requests were discussed; • A motion was made and seconded (Peterson /King) to allow one employee participate in the Force America Advisory Council. Motion carried. • A motion was made and seconded (Rebholz/Grant) to send up to two employees to the 2008 County Superintendents' and Foremen's Convention in Wisconsin Dells September 17, 18 and 19 2008. Motion carried. • A motion was made and seconded (Rebholz/Peterson) to send up to six employees to the 2008 CHEMS Conference in Mishicot Wisconsin October 16 and 17 2008. Motion carried. The County will bill the State for up to three conference participants. There were no State Project Requests to review this month. Ramberg covered the following announcements and correspondence: • Reviewed a question from the St. Croix Central School Superintendent regarding the school district's request to purchase diesel fuel from the Highway Department. • Consideration of advertising for maintenance worker eligibility pool applications. • The Employee picnic is scheduled for Thursday August 28 from 2:30 to 4:00 p.m. at the Highway Department shop. • The Committee discussed the Highway Union acceptance of the 2008 -2010 contract and clarified the position of the Committee regarding Commercial Drivers License revocation. . ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 August 8, 2008 Machinery Management Consideration: Loney distributed the 2008 machinery priority list and outlined activity over the past month. He noted that we are right on target with the 2008 acquisitions. Loney also updated the Committee on the status of moving the operations to the new Deer Park shop facility. The Committee discussed the status of the sale of the old Deer Park and Star Prairie facilities. Consider Deer Park Security Fence Quotations: Loney presented the Committee with quotations for security fence at the Deer Park shop facility to be placed around the perimeter of the black top area. A motion was made and seconded (Demulling /Peterson) to accept the quotation from Century Fence of Forest Lake Minnesota for a total cost of approximately twenty -four thousand seven hundred fifty -four dollars ($24,754.00), depending on actual lineal footage of fence installed. Motion carried. Consider Roof Replacement Quotations: Quotations for several options for repair of the roof over the pick -up truck building were considered by the Committee. Additional information was requested by the members. The quotes will be reconsidered at a later meeting. County Surveyor Report and Annual Report Review: The quarterly and annual reports of the County Surveyor will be reviewed at a later meeting. Highway Department Annual Report Review: The Committee reviewed and discussed the Highway Department Annual Report to be presented to the County Board August 19 Consider Chloride Proposals Received for the 2008 -2009 Winter Maintenance Season: Ramberg and Loney reviewed the chloride proposals received. Availability and cost increases were discussed in relationship to the overall operation of the Highway Department. A motion was made and seconded (Pete rson /Rebholz) to accept the low proposals from each category that met specifications as presented. Motion Carried. Consider Proposals for Snowplow and Grader Blades: Ramberg and Loney distributed and reviewed the proposals received for snowplow and grader blades. A motion was made and seconded (Rebholz/Demulling) to accept the proposal from Burke Truck & Equipment of Madison, Wisconsin as presented. Motion carried. Consider Crack Filling Machine Upgrade: Loney presented the Committee with a proposal to upgrade our current 1992 Crafco crack filling machine. The Committee discussed crack filling operations, equipment repair expense, manpower requirements and equipment sharing with surrounding counties. A motion was made and seconded (Rebholz/Grant) to approve the upgrade to a new Crafco EZ Series II 1000 Double Boiler with auto loader from Sherwin Industries of Milwaukee, Wisconsin for fifty -three thousand five hundred thirty -six dollars ($53,536.00). Motion carried with Demulling opposed. Consider CTH 77 4 -way Stop Sign Request: A request from the Town of Hammond to install a 4 -way stop sign at the intersection of CTH 77 and 150 Street was reviewed. Along with other information, it was noted from the MUTCD (Manual for Uniform Traffic Control Devices) that stop signs should not be used for speed control and should be installed in a manner that minimizes the numbers of vehicles having to stop. In this situation it was discussed that moving a "School Bus ST. I CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3 August 8, 2008 Stop Ahead" sign and adding a 45 mph advisory speed reduction sign would be more beneficial. A motion was made and seconded (King /Rebholz) to move the location of the "School Bus Stop Ahead" sign as noted along with installation of a 45 mph advisory speed reductions sign. Motion carried. Consider Long -Range Rail and Strategic Transportation Matters: Ramberg updated the Committee on the results of the Jurisdictional Transfer discussions with WisDOT concerning CTH "T" and CTH "J" with the Village of Hammond. 2009 Budget Discussion: The Committee considered various budget scenarios as prescribed in the budget instructions. The implication of the different scenarios show that none of them meet the goals set by the County Board with regard to infrastructure management. The impact and limited options available for the various levels of service for the traveling public was also discussed. Possible Agenda Items for Next Meeting: Adiournment: King adjourned at 1:18 P.M. Motion carried. ----------------------------- SECRETARY