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HomeMy WebLinkAboutTransportation Committee 09-09-08 1 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY TRANSPORTATION COMMITTEE September 9, 2008 - 8:30 A.M. St. Croix County Highway Department Office, 920 3rd Street, Hammond, WI CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING DATE OF NEXT MEETING CONSIDER VOUCHERS FOR PAYMENT REVIEW FUND BALANCES REVIEW HIGHWAY SAFETY MINUTES CONSIDER SEMINAR ATTENDANCE REQUESTS CONSIDER STATE PROJECT REQUESTS ANNOUNCEMENTS & CORRESPONDENCE OLD AND NEW BUSINESS 1. Machinery Management Considerations 2. Waste Oil Heating Options Report 3. Consider Roof Replacement Options and Alternatives 4. Consider Disposition of Deer Park and/or Star Prairie Facilities 5. County Surveyors Report 6. Excess CTH "C" Right -of -Way in the Town of Star Prairie 7. View WisDOT Round -A -Bout DVD 8. Consider Long -Range Rail and Other Strategic Transportation Matters 9. 2009 Budget Discussions 10. 2008 — 2009 Goals ANY OTHER BUSINESS AUTHORIZED BY LAW POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURN (Items may be taken in different order. Action may be taken on any or all items shown.) SUBMITTED BY - Tim Ramberg, Highway Commissioner DATE SUBMITTED — September 4, 2008 ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 9/4/2008 2:01 PM MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of September 9, 2008 The meeting was called to order by Chairman King at 8:34 A.M. Roll call was taken with King, Grant, Peterson, Rebholz and Demulling in attendance. Others present for all or parts of the meeting included Tim Ramberg, Jane Bond, Rich Loney, Kevin Brown, Brian Hailing and Chuck Whiting. A motion was made and seconded (Grant/Demulling) to adopt the agenda as published. Motion carried. A motion was made and seconded (Rebholz/Peterson) to approve the minutes of the August 8 and August 19, 2008 meetings. Motion carried. A motion was made and seconded (Peterson /King) to set the October meeting for October 9, 2008 at 8:30 A.M. with King and Rebholz reviewing vendors prior to the meeting. Motion carried. King and Peterson reviewed the vouchers at 8:00 A.M. A motion was made and seconded (King /Peterson) to approve the vouchers for payment. Motion carried. Bond distributed and reviewed the August 15, 2008 fund balances, comparing them to the previous year's balances. Ramberg discussed the maintenance fund projections for the remainder of 2008. Bond noted that there was no Safety Committee meeting in August. The following seminar attendance requests were discussed; • A motion was made and seconded (Rebholz/Grant) to allow one employee to attend the Managing Snow and Ice Control seminar in Madison, Wisconsin on October 6 th and 7th 2008 for a cost of six hundred ninety -five dollars plus accommodations. Motion carried. • Ramberg noted that we would not be requesting to send any employees to the Winter Road Maintenance seminar in Eau Claire Wisconsin on October 15, 2008 as it conflicts with the Highway Safety seminar. • A motion was made and seconded (Peterson / Demulling) to allow up to one employee to attend the Erosion Synergy in Action seminar in Rice Lake Wisconsin on September 11, 2008 at a cost of sixty -five dollars. Motion carried. There were no State Project Requests to review this month. Ramberg covered the following announcements and correspondence: • Distributed and reviewed the current deer pick up list. • August 2008 WisDOT STH 35 freeway conversion map. • Correspondence from WisDOT concerning installation of mile markers on STH 35/64 • Resolutions passed by several counties regarding the segregation of State highway funds. • Press release regarding placement of signs along County right -of -ways. Machinery Management Consideration: Ramberg distributed the 2008 machinery priority list and outlined activity over the past month. Loney noted that discussions for 2009 equipment acquisition needs will be held later this fall. Discussion of how the list originates, budget estimates and purchase priority order took place. , ST. GROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 September 9, 2008 Consider Disposition Of Deer Park and /or Star Prairie Facilities: Loney informed the committee about interest in both the old Deer Park and Star Prairie facilities. Loney will confer with Corporation Counsel regarding the disposition of the properties. Waste Oil Heating Options Report: Brown distributed information pertaining to the installation of a waste oil burner. The Committee recommended that purchase of the waste oil burner system be taken into consideration with the 2009 equipment acquisitions. Consider Roof Replacement Quotations: After considerable discussion, the Committee decided to cancel the replacement of the roof over the west portion of the shop area. We will have our staff patch any leaky areas this fall and revisit the issue in the spring. Excess CTH "C" Right -of -Way in the Town of Star Prairie: Ramberg and Hailing described a parcel of excess right -of -way that lies on CTH "C" within the Town of Star Prairie, as well as the history of the Highway Department acquisition of it. A request to transfer title to the Town of Star Prairie was made for the creation of a picnic type area. A motion was made and seconded (Grant/Peterson) to work with Corporation Counsel on the sale of the unused portion of the excess right -of way, approximately .5 acres, to the Town of Star Prairie (the abutting landowner) for the cost of one dollar ($1.00) plus all expenses related to the transfer. Motion carried. County Surveyor Report: Hailing gave the Committee an update of the Survey Department activities, which include PLSS maintenance and densification, review of county owned properties, subdivision review and Highway Department project assistance. Consider Long -Range Rail and Strategic Transportation Matters: A joint meeting between Minnesota and Wisconsin representatives to discuss mass transit in the West Central Wisconsin is planned for this coming October. 2009 Budget Discussion: King and Ramberg recapped the budget presentation to the Finance Committee, and outlined the highlights of the upcoming County Board presentation. Budget shortfalls were discussed. Possible Agenda Items for Next Meeting: Adjournment: King adjourned at 12:52 P.M. Motion carried. ----------------------------- SECRETARY