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HomeMy WebLinkAboutTransportation Committee 11-07-08 i NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY TRANSPORTATION COMMITTEE November 7, 2008 - 8:30 A.M. St. Croy County Highway Department Office, 920 3.d Street, Hammond, WI CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING DATE OF NEXT MEETING CONSIDER VOUCHERS FOR PAYMENT REVIEW FUND BALANCES REVIEW HIGHWAY SAFETY MINUTES CONSIDER SEMINAR ATTENDANCE REQUESTS CONSIDER STATE PROJECT REQUESTS ANNOUNCEMENTS & CORRESPONDENCE OLD AND NEW BUSINESS I. Consider WisDOT 2009 Routine Maintenance Agreement (RMA) 2. Consider Disposition of Deer Park and/or Star Prairie Facilities 3. Discuss and Consider Highway Department Non -union Employee Positions Inclusion Agreement 4. View WisDOT Round -A -Bout DVD 5. Consider Long -Range Rail and Other Strategic Transportation Matters 6. 2009 Budget Discussions 7. Consider 2009 Budget Resolutions 8. 2008 — 2009 Goals ANY OTHER BUSINESS AUTHORIZED BY LAW POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURN (Items may be taken in different order. Action may be taken on any or all items shown.) SUBMITTED BY - Tim Ramberg, Highway Commissioner DATE SUBMITTED — October 30, 2008 ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 10/30/2008 1:57 PM MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of November 7, 2008 The meeting was called to order by Chairman King at 8:30 A.M. Roll call was taken with King, Grant, Peterson, Rebholz and Demulling in attendance. Others present for all or parts of the meeting included Chuck Whiting, Julie Speer, Tammy Funk, Jeff Durkee, Tim Ramberg, Jane Bond, and Rich Loney. A motion was made and seconded (Peterson /Rebholz) to adopt the agenda as published. Motion carried. A motion was made and seconded (Grant/Demulling) to approve the minutes of the October 9, 2008 meeting. Motion carried. A motion was made and seconded (Peterson /Demulling) to set the December meeting for December 9, 2008 at 8:30 A.M. with King and Demulling reviewing vendors prior to the meeting. Motion carried. King and Rebholz reviewed the vouchers at 8:00 A.M. A motion was made and seconded (King /Grant) to approve the vouchers for payment. Motion carried. Ramberg distributed and reviewed the September 30, 2008 fund balances, comparing them to the previous year's balances. Bond reviewed the Safety Committee minutes from the October 30, 2008 meeting. A motion was made and seconded ( Rebholz/Demulling) to approve the use of our Hudson facility for the Clean Sweep Hazardous Waste Collection. Motion carried. A motion was made and seconded ( Rebholz/Grant) to approve 2009 MSHA training with Darrell Gieschen on April 23, 2009. Motion carried. The following seminar attendance requests were discussed; • A motion was made and seconded (King /Peterson) to approve the Commissioner's attendance at the TDA Conference in Madison Wisconsin on November 12 & 13, 2008 at a cost of $79.00 plus accommodations. Motion carried. • A motion was made and seconded (King /Demulling) to approve the Commissioner's attendance at the WCA conference in Stevens Point Wisconsin on December 8, 2008 at a cost of $60.00. Motion carried. • A motion was made and seconded (Rebholz/Grant) to approve up to 2 employees to attend a Project Management seminar on December 12, 2008 in Eau Claire Wisconsin at a cost of $79.00 per person. Motion carried. There were no State Project Requests to review this month. Ramberg covered the following announcements and correspondence: • Update on the CTH "F" drainage issues • Discussion regarding placement of political signs in the right -of -way. • Proclamation from Governor Doyle that November 12, 2008 is Snowplow Driver Appreciation Day. Review WisDOT 2009 Routine Maintenance Agreement (RMA ): Ramberg discussed the terms of the 2009 RMA. The amount is a reduction of 3.49% over the 2008 funding. A motion was made and seconded (Demulling /Peterson) to approve the 2009 Routine Maintenance Agreement (RMA) with a letter to WisDOT noting St. Croix County's state maintenance concerns. Motion carried. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 November 7, 2008 Consider Disposition Of Deer Park and /or Star Prairie Facilities: An offer was received for the Star Prairie facility. A motion was made and seconded (Peterson /Rebholz) to accept the offer to purchase from the Village of Star Prairie for the Star Prairie facility contingent upon an extended vacate date of May of 2009 and review by Corporation Council. Motion carried. The Committee discussed the value set for the old Deer Park facility and the unofficial offer presented by the Deer Park Fire District, as well as other discussions had with the Fire District. A motion was made and seconded (Demulling /King) to make a counter offer to the Deer Park Fire District for the old Deer Park facility for sixty thousand two hundred eight dollars and fifty cents ($60,208.50) with no lease option. Motion carried. View WisDOT Round -A -Bout DVD: The Committee viewed and discussed the WisDOT Round -A -Bout video. Consider Long-Range Rail and Strategic Transportation Matters: Ramberg shared with the Committee topics that will be discussed at the upcoming seminars he will be attending for TDA and WCA and the impact these discussions will have on transportation in our region. 2009 Budget Discussion: Extensive dialogue was exchanged regarding the overall 2009 County budget and it's specific effects on the Highway Department. Revenues, including undesignated reserves and county sales tax were questioned, specifically in regard to the County Board's position on distribution of excess reserves in the General Fund. Outlay for major building repairs was also discussed. A motion was made and seconded (Peterson /Demulling) to request the County Board to apply $579,216.00 of undesignated, unrestricted reserves as a revenue in the 2009 budget. This amount is to be applied to restore previous budget reductions as follows: $150,000.00 to Sheriff's budget, $150,000.00 to Health and Human Services and the remaining $279,216.00 to the Highway Department. Motion carried. Consider 2009 Budget Resolutions: A motion was made and seconded (A motion was made and seconded (Peterson /Rebholz) to adopt the 2009 County Aid Bridge Construction resolution. Motion carried. Discuss and Consider Highway Department Non -union Employee positions Inclusion Agreement: Whiting gave a recap of events that led to the agreement to change the classification of some previously non - represented positions to represented positions and exclude some previously represented positions. He also defined the terms of the agreement, including the incumbent employees' rights, and the future of these positions upon vacancy. The three Highway Department Accounting Assistant positions were part of this agreement. Whiting and Funk concurred, with the agreement of the Union, that the Highway positions would remain in the Highway union when the current positions are vacated. 2008 -2009 Goals: There was no additional goal discussion. Adiournment: King adjourned at 12:21 P.M. ----------------------------- SECRETARY