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HomeMy WebLinkAboutTransportation Committee 12-09-08 REVISED NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY TRANSPORTATION COMMITTEE December 9, 2008 - 8:30 A.M. Sz Croix County Highway Department Office, 920 3.d Street, Hammond, WI CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING DATE OF NEXT MEETING CONSIDER VOUCHERS FOR PAYMENT REVIEW FUND BALANCES REVIEW HIGHWAY SAFETY MINUTES CONSIDER SEMINAR ATTENDANCE REQUESTS CONSIDER STATE PROJECT REQUESTS ANNOUNCEMENTS & CORRESPONDENCE OLD AND NEW BUSINESS 1. Consider Bridge Design and Engineering Proposals 2. Consider Resolution to Transfer CTH "C" Excess Right -of -Way to Town of Star Prairie ** 3. Consider Disposition of Deer Park and/or Star Prairie Facilities 4. Review of 2009 Machinery Acquisition Priorities 5. Review of Highway Department Staffing Levels 6. Consider St. Croix County Transit Feasibility Study 7. Consider Long -Range Rail and Other Strategic Transportation Matters 8. 2009 Budget Discussions 9. 2008 — 2009 Goals ANY OTHER BUSINESS AUTHORIZED BY LAW POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURN (Items may be taken in different order. Action may be taken on any or all items shown.) SUBMITTED BY - Tim Ramberg, Highway Commissioner DATE SUBMITTED — December 4, 2008 ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 12/4/2008 3:19 PM MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of December 9, 2008 The meeting was called to order by Chairman King at 8:30 A.M. Roll call was taken with King, Grant, Peterson, Rebholz and in attendance. Demulling was excused. Others present for all or parts of the meeting included Jeff Durkee, Tim Ramberg, Jane Bond, and Rich Loney. A motion was made and seconded (Peterson /Rebholz) to adopt the agenda as revised. Motion carried. A motion was made and seconded (Grant/Peterson) to approve the minutes of the November 7, 2008 meeting. Motion carried. A motion was made and seconded (Rebholz/Peterson) to set the January meeting for January 8, 2009 at 8:30 A.M. with King and Demulling reviewing vendors prior to the meeting. Motion carried. King and Peterson reviewed the vouchers at 8:00 A.M. A motion was made and seconded (King /Peterson) to approve the vouchers for payment. Motion carried. Bond distributed and reviewed the October 31, 2008 fund balances, comparing them to the previous year's balances. Bond reviewed the Safety Committee minutes from the November 20, 2008 meeting. The following seminar attendance requests were discussed; • A motion was made and seconded (Rebholz/Grant) to approve up to 5 attend the Work zone and Flagger Safety seminar in Eau Claire Wisconsin on January 13, 2009 at a cost of $45.00 per person. Motion carried. Ramberg reviewed a State Project Request. A motion was made and seconded (Peterson /Rebholz) to approve a Discretionary Maintenance Agreement for traffic control at various locations throughout the county. Motion carried. Ramberg covered the following announcements and correspondence: • Distributed the WCHA Informer newsletter. • Correspondence with Greg Helgeson, WisDOT, regarding the 45 mph speed limit on STH 64 between CTH "C /CC" and CTH "K ". • Parking concerns on CTH "C /CC" near the Johannesburg Bridge. • Speeding, safety, and stoplight concerns on Knowles Avenue (STH 65) in New Richmond. • Update on fence encroachment issue on CTH "C /CC ". • Highlight information in the "Adverse Conditions Coordination Plan ". • Review of engineering analysis completed with deflectometer, radar, and soil borings on CTH "D ". Consider Bridge Design and Engineering Proposals: Durkee, Loney, and Ramberg reviewed the proposals received for bridge design and engineering on three upcoming bridge projects. A motion was made and seconded (Peterson /Rebholz) to award the three projects to Ayres and Associates of Eau Claire Wisconsin as presented. Motion carried. Consider Resolution to Transfer CTH "C" Excess Right -of Wav to Town of Star Prairie: A motion was made and seconded (Rebholz/Peterson) to bring before County Board a resolution to transfer excess right -of -way on CTH "C" to the Town of Star Prairie. Motion carried. ,. ST. I CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 December 9, 2008 Consider Disposition of Deer Park and /or Star Prairie Facilities: Loney and Ramberg updated the Committee on the status of the sale of both the Deer Park and Star Prairie shop sites. The Village of Star Prairie has accepted our counter offer contingent upon receipt of a satisfactory property condition report and receipt of title insurance on the property. No correspondence has been received from the Deer Park Fire District. Staff will follow -up with the Deer Park Fire Department before the Committee considers advertising the property. Review of the 2009 Machinery Acquisition Priorities: Loney reviewed the progress of the 2009 machinery acquisition process. He noted the priorities have been split into three categories; the core list, a secondary list and small items to be considered through our purchase request procedure. He presented and discussed the items on the core list, including an auto - flagger system. A motion was made and seconded (Grant/Rebholz) to approve the purchase of the auto flagger system as presented, with WisDOT contributing one half of the cost. Motion carried. Review of Highway Department Staffing Levels: Ramberg noted that applications have been receive by the Personnel Department for the eligibility list. The review committee will narrow the list down to an interview list. Ramberg commented that the current economic state and cost of health care might be a factor in how many employees retire in 2009. It was noted that the Maintenance and Purchasing Specialists position would remain open to help offset some of the 2009 budget cuts. It is planned that the position will be reviewed as part of the Highway Department's normal position review process and possible reorganization later in 2009. Each position vacated will continue to be reviewed at the Highway Department to continue to maintain adequate levels of service. Consider St. Croix County Transit Feasibility Study: Ramberg distributed information on the St. Croix River Bridge Transit Study and "On the go, transit in Wisconsin ". He shared information on the obstacles Wisconsin faces in transit, as well as progress several communities throughout the State have had in implementing transit programs. Consider Long -Range Rail and Strategic Transportation Matters: The Committee discussed the latest issues facing rail transportation including rail extensions in Minnesota and the need for cooperation with Met Council on bringing transit from eastern Minnesota to western St. Croix County. 2009 Budget Discussion: Considerable discussion was had concerning the management of budget cuts for 2009. 2008 -2009 Goals: The list of intermediate and long -range goals was reviewed noting additions and completed items. Adjournment: King adjourned at 12:17 P.M. ----------------------------- SECRETARY