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HomeMy WebLinkAboutResolution Tabled l a� RESOLUTION DISAPPROVING NEW POSITION TO BEGIN IN 2010 Resolution No. St. Croix County, Wisconsin WHEREAS, request for a new position has been reviewed by the Finance Committee; and WHEREAS, the Finance Committee advanced the following position for consideration in the 2010 budget; and WHEREAS, the Finance Committee recommends denial of the following new position: 1. Emergency Management Director — Emergency Management Department New part-time position, .8 FTE (32 hrs /week) (Previously budgeted contract salaries /fringes $55,978 will cover cost of position) Salary and fringe cost: $49,452.37 Effective Date: March 15, 2010 THEREFORE, be it resolved by the St. Croix County Board of Supervisors that the position listed above is not approved. Offered by the Finance Committee YES NO ABSTAIN ABSENT SUPERVISOR SIGN ATOk ❑ ❑ ❑ Daryl Standafer �--�— ❑ ❑ ❑ ❑ Esther Wentz Sharon Norton- F EJ ❑ ❑ Bauman ® ❑ ❑ ❑ Clarence Malick ❑ ❑ ❑ David Peterson This Resolution was adopted by the St. Croix County Board Reviewed as to form on of Supervisors on Greg Timmerman, Corporation Counsel Cindy Campbell, County Clerk Emergency Management Director NonUnion Grade 8 FLSA Status: Exempt General Definition of Work Performs difficult professional work developing budgets, administerin grants, developing and updating various emergency plans, communicating with municipalities and agencies, directing Emergency Management and Emergency Community Right- to-Know programs, and related work as apparent or assigned. Work involves setting policies and goals under the direction of the Emergency Management and Communications Committee. Limited oversight is exercised over Administrative Assistant. Qualification Requirements To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions. Essential Functions Develops and maintains Emergency Management, Local Emergency Planning and Community Right- To-Know budgets. Develops and administers various grant and sub - grants for funding various programs, equipment and activities. Determines and schedules work plan activities to conform with grant requirements. Develops and updated County and municipal emergency operation and action plans, County -wide strategies, off -site facilities, etc. Communicates with municipalities and emergency service agencies. Coordinates training requests from emergency response agencies and municipal and County departments. Develops exercises for municipal and County emergency response agencies and local government. Assigns, directs, trains and reviews staff work; evaluates staff performance; assists with hiring, disciplining and terminating staff, develops staff schedules. Attends and participates in meetings with County and municipal elected officials. Responds to emergency or disaster situations/incidents when requested by municipality or emergency response agency to provide technical assistance. Provides reports concerning damages and restoration activities to elected officials and Wisconsin Emergency Management during emergency or disaster situations. Coordinates activities between various government levels, County departments, agencies and vohmteer services during emergency or disaster situations. Activates County or municipal Emergency Operations Centers for large -scale emergency or disaster incidents. Knowledge, Skills and Abilities Comprehensive knowledge of emergency preparedness practices with an emphasis on population protection; thorough knowledge of the Federal and State laws and regulations (State Statute 166, 323, provisions of the federal Emergency Planning and Community Right -to -Know Act and PL 100-707, and the Stafford Act) regarding civil defense and emergency management; thorough knowledge of emergency management operations; thorough knowledge of systems, their operations and implementations into emergency services; ability to manage and direct the work of subordinates, ability to pure detailed written reports; ability to prepare statistical and analytical reports; ability to establish and maintain effective working relationships with officials, subordinates the general public and other agencies. Education and Experience Bachelor degree in Planning, Business, or Public Administation, and moderate experience working in or with emergency services, disaster planning, or equivalent combination of education and experience. Prior public safety and/or supervisory experience is preferred. Physical Requirements S p r i n g ste d February 2009 St. Croix County, Wisconsin Emergency Management Director NonUnion Grade 8 FLSA Status: Exempt General Definition of Work Performs difficult professional work developing budgets, administerin grants, developing and updating various emergency plans, communicating with municipalities and agencies, directing Emergency Management and Emergency Community Right- to-Know programs, and related work as apparent or assigned. Work involves setting policies and goals under the direction of the Emergency Management and Communications Committee. Limited oversight is exercised over Administrative Assistant. Qualification Requirements To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions. Essential Functions Develops and maintains Emergency Management, Local Emergency Planning and Community Right- To-Know budgets. Develops and administers various grant and sub - grants for funding various programs, equipment and activities. Determines and schedules work plan activities to conform with grant requirements. Develops and updated County and municipal emergency operation and action plans, County -wide strategies, off -site facilities, etc. Communicates with municipalities and emergency service agencies. Coordinates training requests from emergency response agencies and municipal and County departments. Develops exercises for municipal and County emergency response agencies and local government. Assigns, directs, trains and reviews staff work; evaluates staff performance; assists with hiring, disciplining and terminating staff, develops staff schedules. Attends and participates in meetings with County and municipal elected officials. Responds to emergency or disaster situations/incidents when requested by municipality or emergency response agency to provide technical assistance. Provides reports concerning damages and restoration activities to elected officials and Wisconsin Emergency Management during emergency or disaster situations. Coordinates activities between various government levels, County departments, agencies and vohmteer services during emergency or disaster situations. Activates County or municipal Emergency Operations Centers for large -scale emergency or disaster incidents. Knowledge, Skills and Abilities Comprehensive knowledge of emergency preparedness practices with an emphasis on population protection; thorough knowledge of the Federal and State laws and regulations (State Statute 166, 323, provisions of the federal Emergency Planning and Community Right -to -Know Act and PL 100-707, and the Stafford Act) regarding civil defense and emergency management; thorough knowledge of emergency management operations; thorough knowledge of systems, their operations and implementations into emergency services; ability to manage and direct the work of subordinates, ability to pure detailed written reports; ability to prepare statistical and analytical reports; ability to establish and maintain effective working relationships with officials, subordinates the general public and other agencies. Education and Experience Bachelor degree in Planning, Business, or Public Administation, and moderate experience working in or with emergency services, disaster planning, or equivalent combination of education and experience. Prior public safety and/or supervisory experience is preferred. Physical Requirements S p r i n g ste d February 2009 St. Croix County, Wisconsin Emergency Management Director This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting and speaking or hearing, frequently requires standing, using hands to finger, handle or feel, reaching with hands and arms and repetitive motions and occasionally requires walking, climbing or balancing, stooping, kneeling, crouching or crawling, tasting or smelling, pushing or pulling and hfk3ng; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to otheas accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to in fine distinctions in sound, work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, operating machines, operating motor vehicles or equipment and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic). Special Requirements Incident Management System ICS, must be obtained within two (2) years of hire (IS700, ICS I00, 200, 300, 400, and IS800) Valid driver's license. 2417 possible notification and /or response to an emergency or disaster situation S p r i n g s t e d February 2009 St. Croix Countv. Wisconsin LITIGATION HOLD POLICY St. Croix County, Wisconsin A. A litigation hold is a communication issued by the Corporation Counsel Office, or outside counsel if assigned, as a result of current or reasonably anticipated litigation, an audit, a government investigation, or other such matter, that suspends the normal disposition or processing of records and requires those records to be preserved. It is also known as a "legal hold." B. Litigation is reasonably anticipated when a person should have known that the evidence may be relevant to future litigation. Reasonable anticipation of litigation arises when one is on notice of a credible threat of litigation or anticipates taking action to initiate litigation. The determination should be based on good faith, reasonableness, a reasonable investigation and an evaluation of the relevant facts and circumstances. C. When litigation is commenced or a reasonable anticipation of litigation occurs, the Corporation Counsel Office shall be contacted immediately. If litigation is commenced, a written litigation hold will be developed, if necessary. If anticipation of litigation is reported, the Corporation Counsel Office will review and, if there is a reasonable likelihood of litigation, a written litigation hold will be developed. D. A written litigation hold will be distributed to all affected persons. It will attempt to identify all documents and data that may be relevant to the litigation and include instructions on preservation. It will include instructions to retain all emails and electronically stored documents and data, to suspend computer system maintenance routines, and suspend any system - generated deletion features until further notice. It will warn against defragmenting or otherwise altering the hard drives of any computers or storage devices that may contain relevant electronically stored information. It will direct that no one search through old files or emails until steps have been taken to ensure no inadvertent modification of metadata will occur. E. A written notice will be issued by the Corporation Counsel Office, or outside attorney if assigned, when the litigation hold is no longer needed. This policy was adopted by the St. Croix County Board of Supervisors and effective on August 3, 2010. w � r LITIGATION HOLD POLICY St. Croix County, Wisconsin A. A litigation hold is a communication issued by the Corporation Counsel Office, or outside counsel if assigned, as a result of current or reasonably anticipated litigation, an audit, a government investigation, or other such matter, that suspends the normal disposition or processing of records and requires those records to be preserved. It is also known as a "legal hold." B. Litigation is reasonably anticipated when a person should have known that the evidence may be relevant to future litigation. Reasonable anticipation of litigation arises when one is on notice of a credible threat of litigation or anticipates taking action to initiate litigation. The determination should be based on good faith, reasonableness, a reasonable investigation and an evaluation of the relevant facts and circumstances. C. When litigation is commenced or a reasonable anticipation of litigation occurs, the Corporation Counsel Office shall be contacted immediately. If litigation is commenced, a written litigation hold will be developed, if necessary. If anticipation of litigation is reported, the Corporation Counsel Office will review and, if there is a reasonable likelihood of litigation, a written litigation hold will be developed. D. A written litigation hold will be distributed to all affected persons. It will attempt to identify all documents and data that may be relevant to the litigation and include instructions on preservation. It may include instructions to retain all emails and electronically stored documents and data, to suspend computer system maintenance routines, and suspend any system- generated deletion features until further notice. It will warn against defragmenting or otherwise altering the hard drives of any computers or storage devices that may contain relevant electronically stored information. It will direct that no one search through old files or emails until steps have been taken to ensure no inadvertent modification of metadata will occur. It may require a clone (copy) be made of files, folders or drives to enable an employee to continue to perform job duties. E. A written notice will be issued by the Corporation Counsel Office, or outside attorney if assigned, when the litigation hold is no longer needed. This policy was adopted by the St. Croix County Board of Supervisors and effective on September 7, 2010.