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Official Minutes of Committee Meeting
ST. CROIX COUNTY
ADMINISTRATION COMMITTEE
Tuesday, January 4, 2011 - 8:15 A.M.
St. Croix County Government Center, Room 1281
1101 Carmichael Road, Hudson, Wisconsin
CALL TO ORDER - Meeting was called to order at 8:15 a.m. by Chair Norton-Bauman.
ROLL CALL - Members Present: Esther Wentz, Lorin Sather, Ryan Sicard, Buck Malick, Daryl Standafer,
Sharon Norton-Bauman; Absent and excused: Gene Ruetz
OTHERS PRESENT: Corporation Counsel Greg Timmerman, Human Resources Administrator Tammy
Funk, Robert Shearer, Steve Hermsen and County Clerk Cindy Campbell
ADOPTION OF AGENDA - Motion by Wentz, 2nd by Sicard. Carried unanimously.
DATE OF NEXT MEETING: January 18, 2011
APPROVAL OF MINUTES OF PREVIOUS MEETINGS:
OLD AND NEW BUSINESS:
1. Review of proposal from Charlie Carlson/Administrator Hiring. A proposal to St. Croix County for
Services to Assist with Formation of County Administrator Form of Government was distributed to committee
members. Malick expressed concerns about the concept and lack of product from Carlson to date. Sather
expressed concerns about Carlson servicing as the interim coordinator. Discussion regarding designating
someone to sign documents during the Administrative Coordinator's vacancy and having the Human Resources
Administrator, Risk Manager and Finance Director report directly to the Administration Committee during this
transition. Sather feels an interim administrator is not necessary.
Standafer stated Carlson suggested the Board consider engaging an independent contractor onsite.
Standafer reviewed discussions with Carlson and the need for his assistance in reviewing policies,
procedures, bylaws and County Administrator job description. Carlson agreed to spend time onsite to get
through this.
Timmerman expressed concerns regarding the proposal and Carlson's offer to be accessible for counsel
regarding on-going county operations adding that is an Administrative Coordinator's function. This
creates an incompatibility in being an independent contractor performing certain services and becoming an
officer and employee of the county in that function. Timmerman suggested the County Board waive the
requirement for three signatures on contracts and go with two signatures or designate someone else to be
the third. He also suggested an arrangement with the Risk Manager, Human Resources Administrator and
Finance Director to temporarily act as Department Heads or have the County Board designate someone
else for these positions to report to temporarily.
Discussion on the process and make up of ad hoc committee. Norton-Bauman stated on the days Carlson
intends to be at the Government Center he would meet with the ad hoc committee. Standafer expressed
the need for a third party to get us through this and if we agree to go forward with the agreement to hold a
meeting on Tuesday, January l lth at 10:00 a.m. for the ad hoc committee to meet. Sicard would like to
see weekly updates sent to the County Board.
Administration Committee
January 4, 2011
Page 2 of 2
Norton-Bauman called for a recess at 8:58 a.m. The Administration Committee reconvened at 11:40 a.m.
following the County Board meeting.
Motion by Malick, 2nd by Sather to make the following changes to the proposal: Item 1, third line
"...Consultant will be accessible to Supervisors Committee... and in item 2, fourth line:
"Suggested Members of this would inelude be the Consultant, Board Chair and Administration Committee
Chair Cefpefafien Counsel and the ~ -R-efee° n Finn ^ugers." Carried (Sather votes
no).
Motion by Malick, 2nd by Sather to recommend to the County Board the policy on contract signing be
changed to eliminate the need for the Administrative Coordinator's signature until further notice. Carried
unanimously.
Motion by Malick, 2nd by Sather to recommend to the County Board that the Finance Director, Human
Resources Administrator and Risk Manager all be treated as department heads, reporting to directly to the
Administration Committee until further notice. Carried unanimously.
Request by Sather for the next Administration Committee meeting that the Finance Director report to the
committee on who, when and the status of her contacts with ALIO representatives per his request a few
months ago.
ADJOURN 12:00 noon
Ryan Sicard, Secretary
Cindy Campbell, Recording Secretary
NOTICE OF COMMITTEE MEETING AND AGENDA
ST. CROIX COUNTY
ADMINISTRATION COMMITTEE
Tuesday, January 4, 2011 - 8:15 A.M.
Room 1281, St. Croix County Government Center
1101 Carmichael Road Hudson, Wisconsin
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING: January 18, 2011
APPROVAL OF MINUTES OF PREVIOUS MEETINGS
OLD AND NEW BUSINESS:
1. Review of proposal from Charlie Carlson/Administrator hiring
ADJOURN
Items may be taken in different order
*Additions/Changes/Corrections
• A quorum of County Board members may attend this meeting. In that event, this is also notice of a County Board meeting at which
members may obtain information on subjects listed above for use at future County Board meetings.
• Items for County Board approval must be submitted to the County Clerk's office by Tuesdav preceding a County Board meeting.
12:29 PM 12/30/2010