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HomeMy WebLinkAboutPublic Protection 02-09-11 AMENDED NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY PUBLIC PROTECTION COMMITTEE FEBRUARY 9,2011— 7:00 A.M. ST. CROIX COUNTY GOVERNMENT CENTER, COMMUNITY ROOM 1101 CARMICHAEL ROAD, HUDSON, WISCONSIN Call to Order Roll Call Adoption of Agenda Date of Next Meeting — March 9, 2011 Old and New Business Approval of Minutes of Previous Meeting — January 12, 2011 1. Medical Examiner Department Report a. Review bills b. 2010 Budget Summary C. *Mental health partnership 2. Child Support Department Report a. Review bills b. ROWE - Results only work environment/research of telecommuting options 3. District Attorney Department Report a. Review bills b. Two LTE positions in Victim Witness Office 4. Sheriff /Jail Department Report a. Review bills b. Disbursement from Jail Assessment Fund c. Capital outlay d. Staffing Operational Agreement for County Jail — Sheriff Shilts e. *K -9 Fund f *Civil Process Fee Resolution Adjourn NOTE: The Public Protection Committee may recess to meet as the Emergency Management Committee. At the conclusion of the Emergency Management Committee meeting, the Public Protection Committee meeting will resume. NOTE: A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board meetings. (Items may be taken in different order) * Additions /Changes /Corrections Submitted by: Roger Larson, Chair — February 7, 2011 Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 2/7/2011 10:19 AM ST. CROIX COUNTY PUBLIC PROTECTION COMMITTEE MEETING February 9, 2011 Official Minutes MEMBERS PRESENT: Roger Larson, Steve Hermsen, James Stauffer, Fred Horne, Roger Rebholz and Robert Shearer. ABSENT/EXCUSED: Joe Hurtgen STAFF PRESENT: Sheriff John Shilts, Chief Deputy Scott Knudson, Jail Captain Karen Humphrey, Accountant/Office Manager Mary Martell, Child Support Director Katy Kapaun, Medical Examiner Patty Schachtner, District Attorney Eric Johnson and intern Jeremiah Harrelson, Victim Witness Coordinator Pam Bellrichard, Human Resources Administrator Tammy Funk, Building Services Director Art Tobin and Recording Secretary Amy Geurkink. OTHERS PRESENT: Charlie Carlson of Carlson - Dettmen Consulting Meeting called to order at 7:00am by Chair Larson. Motion by Rebholz, 2nd by Horne to adopt the agenda. Discussion regarding the recently added agenda items without adequate supplemental information to review. Discussion regarding removal of those agenda items; discussion regarding leaving them on the agenda but no action will be taken. Carried unanimously. The next meeting will be held March 9, 2011 at lam (in the County Board room). Motion by Hermsen, 2nd by Shearer to approve the minutes of the January 12, 2011 meeting. Carried unanimously. MEDICAL EXAMINER'S REPORT: 2010 Budget Summary Schachtner presented the 2010 year -end budget and noted the office came in at approximately $15,000 under budget. Review of Bills Schachtner presented January 2011 bills in the amount of $2,175.00 and the year -to- date activity report. Motion by Stauffer, 2nd by Horne to approve the bills as presented. Carried unanimously. Mental Health Partnership Schachtner presented handouts, outlined the county's suicide demographics and noted the sharp increase in suicide rates. Schachtner explained various situations attributing to suicides and also noted the wide age range. Schachtner reported she is hoping to partner with public health facilities to obtain resources for mental health awareness. Schachtner displayed a pocket scanner for scanning documents at the scene. Schachtner reported they brought on a new deputy and he is currently in training. CHILD SUPPORT DEPARTMENT REPORT: Kapaun presented December 2010 bills in the amount of $1,547.14. Motion by Horne, 2nd by Stauffer to approve the bills as presented. Carried unanimously. January 2011 bills in the amount of $1,773.73 and the budget status report were presented; discussion regarding adding a "total projected" column. Motion by Shearer, 2nd by Stauffer to approve the bills as presented. Carried unanimously. ROWE Results Only Work Environment/research of telecommuting options) Kapaun presented a handout and described the program. Discussion regarding placing this item on next month's agenda to give time for committee members to review the information. Funk explained the difference between ROWE and working from home. Discussion regarding confidentiality, maintaining borders with clients, costs savings, budget factors, productivity, monitoring work, proficiency standards, office space savings, defining work hours, etc. Kapaun and Funk outlined various policy options. DISTRICT ATTORNEYNICTIM WITNESS REPORT: Two LTE positions in the Victim Witness office Johnson outlined the time frame for the two upcoming maternity leaves and noted the need for LTE positions. Brief discussion regarding history of the Victim Witness office in St. Croix County. Discussion regarding emailing the information prior to the meeting in the future. Discussion regarding maximum PTO hours, how the office schedules vacation time, and whether the office could get by with one LTE position instead of two. Johnson clarified they are asking for one LTE to cover for the two periods. Discussion whether the office could run with three staff members for that time period. Discussion regarding case load, coverage and minimum staffing level. Motion by Rebholz, 2nd by Horne to approve one LTE person for sixteen weeks or two people for eight -weeks each. Discussion regarding budget impact, contingency fund dollars, prior approval and LTE training time involved. Motion by Shearer, 2nd by Stauffer to amend the motion to approve the request for fourteen weeks as opposed to sixteen weeks. Discussion regarding consistency with requests from other departments, budget process, contingency fund dollars, and the soft hiring freeze. Johnson noted the Victim Witness office is a small department and its budget cannot absorb the cost. Roll call vote on amended motion: Hermsen -no, Rebholz -no, Larson -no, Horne -yes, Stauffer -yes, Shearer -yes. Amendment to motion fails due to tie vote. Roll call vote on original motion: Hermsen -no, Rebholz -yes, Larson -yes, Horne -yes, Stauffer -no, Shearer -no. Original motion fails due to tie vote. Motion by Hermsen to approve an eight -week LTE position such that it does not involve contingency dollars; motion rescinded. Motion by Hermsen, 2nd by Shearer to approve an eight -week LTE position. Roll call vote: Hermsen -yes, Rebholz -no, Larson -no, Horne -no, Stauffer -yes, Shearer -yes. Motion fails due to tie vote. Discussion regarding consistency with all departments and support of county employees. Motion by Rebholz, 2nd by Larson to approve the LTE position(s) for a fourteen -week period. Roll call vote: Hermsen -no, Rebholz -yes, Larson -yes, Horne -yes, Stauffer -yes, Shearer -yes. Motion carried. -2- Review of Bills Johnson presented January 2011 bills in the amount of $47,799.07 and noted the state - funded positions. Motion by Horne, 2nd by Stauffer to approve the bills as presented. Carried unanimously. Johnson introduced Jeremiah Harrelson a student intern volunteer. Harrelson provided his background and reported he is a third year law student at University of St. Thomas and he studied in England. Johnson noted they had some office reorganization in January. REPORTS OF THE SHERIFF DEPT /JAIL/PATROL CAPTAIN: Review of Bills Shilts presented December 2010 Jail bills in the amount of $31,567.56 and January 2011 Jail bills in the amount of $29,728.38 and clarified various expenses. Motion by Hermsen, 2nd by Horne to approve the bills as presented. Carried unanimously. December 2010 Sheriff bills in the amount of $14,387.56 and January 2011 Sheriff Department bills in the amount of $20,931.37 were presented. Shilts reported $2.39 price per gallon (per the fuel consortium). Motion by Rebholz, 2nd by Horne to approve the bills as presented. Carried unanimously. Shilts reported his department was in good shape for the 2010 year -end budget; excess funds are allocated to the general fund. Disbursements from the Jail Assessment Fund Shilts presented the following disbursement requests from the Jail Assessment Fund: • $5,461.66 toward system software for audio /video recording for suspect interviews. Motion by Horne, 2nd by Shearer to approve. Carried unanimously. • $945.00 for replacement of three screens and a dome camera in central control. Motion by Horne, 2nd by Rebholz to approve. Carried unanimously. • $845 to repair damage that occurred inside a cell block. Motion by Stauffer, 2nd by Shearer to approve. Carried unanimously. • $3,275 to replace nine sprinkler heads in holding cells. Tobin displayed the sprinkler heads and noted various design aspects. Motion by Hermsen, 2nd by Horne to approve. Carried unanimously. Discussion regarding providing the committee with a listing of all expenses from the Jail Assessment Fund. Shilts presented an authorization to exceed hotel expense in the amount of $89.57 stemming from canine training in Duluth, Minnesota. Motion by Rebholz, 2nd by Shearer to approve the authorization. Carried unanimously. Staffing Operational Agreement for County Jail Shilts reported this was tabled from last month's meeting and noted it maintains minimum staffing and confirmed that it is within budget. Motion by Shearer, 2nd by Stauffer to approve the agreement. Carried unanimously. K -9 Fund Shilts reported he is proposing to move the K -9 funds to the St. Croix Valley Foundation where the donations are tax deductible. The county would earn interest and sustain the fund. Shilts -3- summarized he is attempting to make it a stand alone account that will eventually fund itself. Motion by Rebholz to approve (motion fails due to lack of 2" d ). Discussion regarding providing information prior to the meeting for ample review time. Motion by Stauffer, 2nd by Shearer to table this issue to next month's meeting. Carried unanimously. Civil Process Fee Resolution Shilts presented an amended resolution from Corporation Counsel and gave a brief overview summarizing this would simplify the process by covering with one flat service fee. Discussion regarding further time to review the resolution. Motion by Stauffer, 2nd by Hermsen to table to next month's meeting. Carried unanimously. Shilts reported an assessment will be done concerning the medical care process in the Jail and he will provide the committee with that report; Humphrey clarified the assessment comes at no cost. Martell reported the foreclosures numbers for 2011 may be down somewhat. Martell reported they will be posting accident reports on the county website which will provide more convenient accessibility. Meeting adjourned at 9:30am. Steve Hermsen, Secretary Amy Geurkink, Recording Secretary Approved 0310912011 -4-