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Home My WebLink AboutTransportation Committee 02-14-11 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY TRANSPORTATION COMMITTEE February 14, 2011 - 8:30 A.M. St Croix County Highway Department Office, 920 -3 Street, Hammond WI CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING DATE OF NEXT MEETING CONSIDER VOUCHERS FOR PAYMENT FINANCIAL REPORT REVIEW HIGHWAY SAFETY MINUTES CONSIDER SEMINAR ATTENDANCE REQUESTS CONSIDER STATE PROJECT REQUESTS ANNOUNCEMENTS & CORRESPONDENCE OLD AND NEW BUSINESS 1. Consider Updates to COOP /COG Plan 2. 2011 Construction Season Work Schedule 3. Annual Part- Time /Temporary Summer Help Staffing Discussions and Considerations 4. 2010 Sign Department Report and Update 5. Consider CTH "T" Paving Project State Municipal Agreement (SMA) 6. Consider CTH "M" Bridge Replacement State Municipal Agreement (SMA) 7. Consider Roller /Compactor Proposals 8. Consider Paving Roller Proposals 9. Closed Session Pursuant to Wis. Stat. § 19.85(l) (c) to consider Performance Evaluation data of Public Employees over which the committee exercises responsibility. Following Closed Session, The Committee to Reconvene In Open Session. Positions to Be Reviewed: — Highway Commissioner 10. WisDOT STH 35 Control Access Project Update and Considerations (WisDOT -10:30 a.m.) 11. 2012 — 2013 Goals Status/Update ANY OTHER BUSINESS AUTHORIZED BY LAW POSSIBLE AGENDA ITEMS FOR NEXT MEETING NOTE: A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board meetings. ADJOURN (Items may be taken in different order. Action may be taken on any or all items shown.) SUBMITTED BY - Tim Ramberg, Highway Commissioner DATE SUBMITTED —February 7, 2011 * * Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 2/7/2011 12:38 PM MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of February 14, 2011 The meeting was called to order by Chair Rebholz at 8:30 A.M. Roll call was taken with Rebholz, Schrank, Hurtgen, Sicard and Peavey in attendance. Others present for all or parts of the meeting included Charlie Carlson of Carlson- Dettman Consulting; Mark Ploederer and Jeff Abboud of WisDOT; Tim Ramberg, Rich Loney, Jeff Durkee, Mike Murtha and Jane Bond. A motion was made and seconded (Peavey /Schrank) to adopt the agenda as published. Motion carried. A motion was made and seconded (Schrank/Peavey) to approve the minutes of the January 5, 2011 and January 10 -12, 2011 meetings as presented. Motion carried. The March meeting is scheduled for Monday, March 14, 2011 at 8:30 a.m. with Rebholz and Peavey reviewing bills prior to the meeting. Rebholz and Sicard reviewed the vouchers at 8:00 a.m. A motion was made and seconded (Rebholz/Schrank) to approve the vouchers for payment. Motion carried. Bond reviewed the December 30, 2010 Financial Report. There were no Safety Committee minutes to review. Consider Seminar Attendance Requests: A motion was made and seconded (Peavey /Schrank) to approve attendance at Capitol Days in Madison Wisconsin March 21- 22, 2011 for Ramberg and Sicard, and possibly Rebholz depending upon schedules. Motion carried. Schrank and Rebholz may attend Legislative Days February 22, 2011 in Eau Claire Wisconsin. Ramberg and Rebholz informed the Committee that three technicians are signed up to attend a free Eagle Point Software training in Dubuque Iowa March 22 -23, 2011. Ramberg noted that he has selected our Surveyor, Fran Bleskacek, to serve as point person on the invasive species issues. Fran will be researching and looking for partners in moving forward with utilizing Best Management Practices being developed. A seminar ($10.00 fee) will be held by the DNR in New Richmond Wisconsin on March 22, 2011. We will send representation to the meeting from the Highway Department. Schrank reminded the Committee of the March 2, 2011 Gateway Corridor meeting to be held at the Government Center from 5 — 7 p.m. Consider State Project Requests: There were no state project requests to review. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 February 14, 2011 Ramberg reviewed the following announcements and correspondence with the Committee: • Distributed an article from the Towns Association meeting on possible Prevailing Wage Law and Wind Turbine Siting Rule changes. • Distributed information on an upcoming change on CTH "K" railroad crossing and upcoming railroad track upgrades in the area. • Discussed an article to be published in the local newspapers reminding residents about statutes pertaining to pushing snow across the roadways and mailbox placement. 2012 -2013 Goal Status Update: Ramberg reviewed his list of goals for the upcoming years. Consider Updates to COOP /COG Plan: Loney reviewed the changes to the 2011 Highway Department COOP /COG plan, consisting mainly of personnel changes. A motion was made and seconded (Sicard /Peavey) to approve the 2011 COOP /COG plan as presented. Motion carried. 2010 Sign Department Report and Update: Murtha distributed and reviewed 2010 sign department activities and changes to signing regulations. 2011 Construction Season Work Schedule: Ramberg reviewed the terms of the proposed 2011 4X10 work schedule. Annual Part- Time/Temporary Summer Help Staffing Discussions and Considerations: A motion was made and seconded (Sicard /Hurtgen) to move forward with the position justification to the Administrative Committee for Summer Help for the 2011 construction season. Motion carried. Consider CTH "T" Paving Project State Municipal Agreement (SMA): Ramberg reviewed the agreement with the State for paving approximately 1.7 miles on CTH "T ". Consider CTH "M" Bridge Replacement Project State Municipal Agreement (SMA): Ramberg reviewed the agreement with the State for bridge replacement on CTH "M ". Consider Roller /Compactor Proposals: Loney presented proposals for a vibratory compactor roller. A motion was made and seconded (Schrank/Peavey) to accept the low proposal from Roland Machinery of Eau Claire, Wisconsin for a Hamm model 3411 with the extended warranty in the amount of one hundred eight thousand ninety -five dollars ($108,095.00). Motion carried. Consider Vibratory Roller Proposals: Loney presented proposals for a vibratory roller. A motion was made and seconded (Schrank/Peavey) to accept the proposal from Roland Machinery of Eau Claire, Wisconsin for a Hamm model HD75HV with the extended warranty in the amount of seventy -four thousand eight hundred twenty -four dollars ($74,824.00) with the intention that the performance of this machine will be closely monitored. If performance is not up to standard, this piece may be revisited by the Machinery Management team this fall. 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