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HomeMy WebLinkAboutCouncil on Aging & Disabilities 02-17-11 * *REVISED ** NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY COUNCIL ON AGING AND DISABILITIES Thursday, February 17, 2011 at 9:00 am County Board Room, Hudson, WI 54016 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL REVIEW OF AGENDA CONSENT OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING — Thursday, January 20, 2011 DATE OF NEXT MEETING: Thursday, March 17, 2011 OLD AND NEW BUSINESS 1. Monthly Financial report a. Aging Trust Accounts 2. Consideration of claims and vouchers by Grant and appoint member to review vouchers at next meeting 3. Aging Updates a. 2011 Aging Unit Assessments b. Vacant Position Request —Nutrition Program Manager Cook Aide for Deer Park* c. Caregiver Program i. Interfaith Volunteer Needs handout it. DayAway Adult Day Respite program update d. Transportation Program i. Transportation Requests ii. Purchase of replacement vehicle iii. Weekend Transportation e. Senior Center/Nutrition Program i. Senior Center activities it. Equipment purchases iii. Hudson Senior Center update iv. AARP Tax Assistance schedule v. Preventative/Nutrition Program Coordinator position clarification vi. Collaboration with city of New Richmond & New Richmond Senior Center 4. ADRC Updates a. Information & Assistance Specialist — update b. Upcoming Events i. 3r Annual Health & Wellness Expo it. Volunteer Appreciation Luncheon 8. Correspondence 9. Possible Agenda Items for next meeting 10. Adjourn NOTE: A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board meetings. (Items may be taken in different order) * * Additions/Changes/Corrections SUBMITTED BY Brad Beckman, ADRC Manager COPIES TO County Board Office, County Clerk, News Media/ Notice Board, Committee Members Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 02/10/2011 11:32 AM "Official" COUNCIL ON AGING AND DISABILTIES MEETING February 17, 2011 County Board Room, Hudson, WI CALL TO ORDER: Secretary Lois Burri called the meeting to order at 9:00 a.m. Pledge of Allegiance was said. ROLL CALL: Supervisors: Al Schrank, and Sharon Norton - Bauman, Richard Marzolf; Council members: Vera Grant, Michelle Chevalier, Ramsey Lee and Lois Burri. Also present Administrative Assistant Renea Aeschliman; Caregiver Support Coordinator Nancy Abrahamson; Community Services Coordinator Tracy Davis; Information & Assistance Specialist Denise Gillen; ADRC Manager Brad Beckman; and HHS Financial Manager Tonya Kusmirek; Hudson Senior Center Board President Jerry Adams. Excused were Supervisor Wentz and Council members Sue Nelson, Deb Brennan, and Judy Harrison- Belisle. ACTION OF PREVIOUS MINUTES: A motion to approve the minutes as corrected was made by Supervisor Schrank; seconded by Supervisor Norton - Bauman; motion carried. DATE OF NEXT MEETING: Thursday, March 17 in the County Board Room of the St. Croix County Government Center in Hudson. 1. Monthly Financial Re Dort: Beckman distributed financial information for the ADRC and the Aging programs as of February 8 representing 2010 revenue and expenses. HHS Financial Manager Kusmirek reported there are some salary expenses yet to be booked back into 2010 and there are still a few outstanding bills yet to be billed for Fund 230. Kusmirek reported there may be some money that will go back to the state. Kusmirek clarified some of the overages on the expenditure side in Fund 230 and Fund 205. The Purchased Services line in Fund 230 is still being reviewed. The overages in Fund 205 are due to reallocation of expenses to other programs. Beckman pointed out that both funds are running in the black. Aging Trust Accounts: The Council members received information on the 3 Aging Trusts — Nutrition Trust, Transportation Capital Trust, and 85.21 DOT Trust. Kusmirek explained the line items for the three trusts will not be on the financial reports in the future. The trusts are considered a balance sheet and updates will be done on a quarterly basis. Beckman informed the Council there are some expenses that are earmarked to come out of the Trusts — the new range in Deer Park, steam table for Baldwin and the replacement vehicle for Deer Park. 2. Consideration of Claims & Vouchers: Council member Grant reviewed the vouchers. A motion to accept the vouchers as presented was made by Council member Grant and seconded by Supervisors Schrank & Marzolf; motion carried. Please see page 4 for a list of vouchers reviewed by Grant. Council member Lee will review next month's vouchers. 3. Aging Updates: Davis informed the Council that 115 Love Bags of fresh fruit were distributed to Home - Delivered Meal participants. • 2011 Aging Unit Assessments Community Services Coordinator Davis provided copies on the Aging Unit Plan Assessment. Davis summarized the assessment and pointed out some of the goals that were not yet completed. She also pointed out all the goals and activities that were accomplished. Caregiver Support Coordinator Abrahamson summarized the National Family Caregiver Support Program (NFCSP) Assessment. A motion to accept the Aging Unit Self Assessment and NFCSP Assessment was made by Supervisor Norton - Bauman; seconded by Council member Chevalier; motion carried. • Vacant Position Request — Nutrition Program Cook Aide for Deer Park Beckman informed the Council there is currently an opening in Deer Park for a Nutrition Program Cook Aide. Beckman explained the Council on Aging & Disabilities Page 1 03/18/11 position assists the Nutrition Program Cook with meal preparation, packing of meals, and clean up of the kitchen and dining area. The Deer Park Nutrition Site is one of three cooking kitchens and without a Nutrition Program Cook Aide the meals can not be properly prepared or packed. Not only is Deer Park responsible for making meals for Deer Park participants, but also meals for New Richmond & Somerset and DayAway on Tuesdays. A motion to fill the Nutrition Program Cook Aide position was made by Supervisor Schrank; seconded by Council member Grant; motion carried. A request will be submitted to Cindy Campbell, County Clerk, to have the position request added to the Administration and County Board Agenda. • Caregiver Program Caregiver Support Coordinator Abrahamson informed the Council an independent contracted employee has been found to oversee the `Living Well with Chronic Conditions' class. The grant will run until January 2012. Advertisements have been sent out to local newspapers seeking volunteer leaders. Support Groups are going very well. There have been a variety of speakers throughout the year and have been very beneficial. The Annual Caregiver Conference will be held on Friday, September 16 at WITC in New Richmond. The speakers have been set and the next step is to firm up the breakout sessions. Save the date cards will be provided to the Council members at next month's meeting. Abrahamson mentioned to the Council she has looked into a new $5,000 grant through Greater Wisconsin Agency on Aging Resources, Inc ( GWAAR). The grant is geared to expand or coordinate a Caregiver Coalition Abrahamson explained there is currently a regional coalition between St. Croix County and others when it comes to the Annual Caregiver Conference. The proposal must be submitted to GWAAR in early March. A motion was made to apply for the grant through GWAAR by Council member Lee; seconded by Supervisor Marzolf Additional discussion was held regarding staff time needed to oversee the programming during the duration of the grant period. Abrahamson was hesitant to apply for the grant, but since it will be a collaborative effort, not all the burden will fall on her. An amended motion to approve the writing of the grant for the full amount if it is seen beneficial to administer the grant by the ADRC Manager and Caregiver Support Coordinator was by Supervisor Norton - Bauman; seconded by Supervisor Schrank, motion carried. • Interfaith Volunteer Needs Handout Abrahamson provided the Council with the most recent volunteer needs. She reported five new volunteers signed up last month. • DayAway Adult Respite Program Update DayAway continues to do well. Two additional participants have started but there is always room for more participants and volunteers. • Transportation Program Davis informed the Council she received notice from GWAAR that under the budget being presented by Governor Walker, funding for transportation could be impacted. More information will be provided to the Council as it comes into the ADRC. • Transportation Requests Community Services Coordinator Davis presented a transportation request from Baldwin Senior Center to Arden Hills in April. A motion to accept the transportation request was made by Supervisor Schrank, seconded by Council member Lee; motion carried. • Purchase of replacement vehicle Davis informed the Council she contacted two local vendors — Hudson Chrysler and Bernards Chrysler Dodge — to acquire information on the purchase of a vehicle using the state contract dollar amount. She has a written agreement from Bernards and a verbal agreement from Hudson Chrysler for the amount of $20,410.00 for a 2010 7 passenger mini van. The monies would come out the 85.21 Transportation Trust instead of the Transportation Capital Trust. The Transportation Capital Trust dollars can be used to match a 53.10 Grant. There was discussion on purchasing of an accessible vehicle versus another mini van. Davis pointed out there are accessible vehicles throughout the county. The issue is not the lack of accessible vehicles, but the cost of the drivers and coordination of the program. A Council on Aging & Disabilities Page 2 03/18/11 motion to purchase a van not to exceed the amount of $21,000 following the county purchasing policies /process was made by Supervisor Schrank; seconded by Supervisor Marzolf; motion carried. • Weekend Transportation Davis explained the weekend transportation program has not been as successful as all were hoping. Beckman & Davis will be meeting with Denise from Center for Independent Living in the beginning of March to review the program. • Senior Center Activities Beckman informed the Council the Senior Center Boards are holding an Easter Pie Fundraiser — a flyer was given to all the Council members. The Annual Countywide Card Tournament will begin March 23 in Deer Park. Baldwin, Hammond, and Roberts Senior Center are planning a trip to a Saints Game sometime in the summer. WalkAcross St. Croix continues at the Hammond and Roberts Senior Center. Davis informed the Council many of the Nutrition Sites held Valentine's Day parties and will hosting St. Patrick's Day parties in March. During the Valentines' Day parties some Nutrition Sites crowned a King and Queen who will ride in their local town celebration. • Equipment purchases: Beckman informed the Council the range in Deer Park and the steam table in Baldwin need to be replaced. There is a possibility the freezer in Woodville will need to be replaced as well. Beckman stated different vendors were approached for quotes and the ADRC chose the least expense of the quotes. The range was quoted around $5,000 and the steam table was under $2,000. Both pieces of equipment will have an additional drop gate delivery charge that will be under $200 a piece. The dollars to pay for the equipment will be coming out of Nutrition Trust. A motion to accept the purchase of a new range for Deer Park and steam table for Baldwin not to exceed $8000 was made by Council member Lee; seconded by Council member Grant; motion carried. • Hudson Senior Center update: Beckman informed the Council there has been some discussion surrounding moving the Hudson Senior Center from its current location to a different location in Hudson. Beckman stated that Christian Community Home has done a great job and there is no pressure from Christian Community Home to move, but we have outgrown the location. Another option would be to explore what Christian Community Home could do for the meal program — serve the onsite meals and pack the home - delivered meals. The Hudson Senior Center Board is looking at more recreational activities to make the Senior Center more appealing to younger participants. Hudson Senior Board President Jerry Adams stated he has had discussion with different entities and city council members. The Hudson Library has been looked at along with other vacant buildings throughout the city. • AARP Tax Assistance schedule: The 2011 schedule was given to Council. • Collaboration with city of New Richmond & New Richmond Senior Center: Beckman informed the Council the New Richmond Senior Center will move in the fall of 2011 along with the DayAway Adult Day Respite Program. GWAAR will be notified regarding the move. • Clarification of Preventative/Nutrition Program Coordinator: A motion to table the discussion until next month's meeting was made by Supervisor Norton - Bauman; seconded by Supervisor Schrank; motion carried. 6. ADRC updates: ■ Information & Assistance Specialist — Update Information & Assistance Specialist Denise Gillen reported between January 20, 2011 to February 16, 2011, one referral was made to Community Health Partnership — Partnership Plan; 4 referrals were made to Community Health Partnership — Family Care Plan; 3 individual disenrolled from CHP. Six clients have been referred to IRIS with four enrolled and four disenrolled. There were five nursing home relocation referrals. There were 48 PAC referrals with 18 of them requesting information on the ADRC. The total number of assessments for the month was twenty -four. One hundred fifty individuals are currently on the waiting list. Gillen reported that IRIS will now be completing the annual functional screen for IRIS participants. Gillen informed the Council the I &As attended a Transition Meeting with the schools held in Hudson. Council on Aging & Disabilities Page 3 03/18/11 The schools will continue to meet every other month. I &A staff will be available for those meetings. Kelly Weber and Denise Gillen will be attending the Keys to Success Event in April. ■ Upcoming Events: Health & Wellness Expo April 2nd at WTTC in New Richmond; Volunteer Appreciation Luncheon is set for April 29 at The Orchard in Baldwin. 7. Correspondence Beckman read a thank you from a Love Bag recipient. 8. Possible Agenda Items for Next Meeting: Preventative/Nutrition Program Coordinator position clarification A motion to adjourn was made by Council member Grant and seconded by Supervisor Schrank motion carried. Renea Aeschliman, Administrative Assistant Lois Burri, Secretary Date Amount January 5, 2011 $11,251.44 Fund January 13, 2011 $ 7,844.46 205 January 27, 2011 $ 2,664.61 Aging Total $21,760.51 Date Amount Fund January 5, 2011 $ 190.31 230 January 13, 2011 $ 7,573.79 January 27, 2011 $ 9,664.19 ADRC Total 1 $17,428.29 Council on Aging & Disabilities Page 4 03/18/11