HomeMy WebLinkAboutAdministration 07-11-07 t'
NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY ADMINISTRATION COMMITTEE
July 11, 2007 9:00 a.m.
St. Croix County Government Center Room 1281
1101 Carmichael Road, Hudson
CALL TO ORDER
ROLL CALL
APPROVAL OF AGENDA
ACTION ON PREVIOUS MEETING MINUTES: June 6, 2007
DATE OF NEXT MEETING — August 1, 2007
OLD AND NEW BUSINESS
1. Discussion of 2008 County Board Goal Setting Format
2. Discussion of Departmental Annual Reports to the Board
3. Discussion of Issues Related to Additional County Board Meetings
4. Review of Employee/Position and Multiple Committee Reporting Requirements
5. Review of County Board By -Laws re: County Board and Committee minutes*
ADJOURN
(Items may be taken in different order)
** Additions /Changes /Corrections
Items for County Board approval must be submitted to the County Clerk's office
by Wednesday morning preceding a County Board meeting.
7/10/2007 2:16 PM
OFFICIAL MINUTES
ADMINISTRATION COMMITTEE
JULY 11, 2007
Meeting called to order by Chair Caflisch at 9:OOa.m.
MEMBERS PRESENT: Roll call. Present: Ron Raymond, Daryl Standafer, Don Jordan and
Tom Caflisch. Absent: Dick King.
OTHERS PRESENT: County Board Chair Buck Malick, Julie Speer and Amy Geurkink,
Administrative Coordinator Chuck Whiting (arrived at 9:14am), Esther
Wentz (arrived at 10:00am), Roger Rebholz and Buzz Marzolf (arrived
at 10:20am).
ADOPTION OF AGENDA: Motion by Standafer, 2 nd by Raymond to adopt the agenda. Carried
unanimously.
DATE OF NEXT MEETING: August 1, 2007 at 9:OOam.
ADOPTION OF MINUTES: Motion by Jordan, 2 " by Raymond to approve the June 6, 2007
minutes. Carried unanimously.
2008 COUNTY BOARD GOAL- SETTING SESSION FORMAT: Discussion regarding the 2008 Goal
Setting Session and election years warranting a bit different format. Discussion regarding being sensitive to
newly elected supervisors as the goal setting session is often their first County Board experience; discussion
concerning the 2007 session that followed the County Board meeting.
Discussion regarding providing an introduction and overview of previous goals, whether a facilitator is
necessary, whether to utilize a first time or past facilitator, the various approaches used by past facilitators,
obtaining a facilitator experienced in non - profit and government agencies and providing instructions for a
desired agenda format.
Discussion regarding April 28, 2008 as the date for the session, the location will be at WITC in New
Richmond and a budget amount. Whiting will research facilitator candidates and report back.
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REVIEW OF DEPARTMENTAL ANNUAL REPORTS TO THE BOARD: Discussion regarding the
current format of departmental annual reports and the difficulty of having long annual reports at the end
County Board meetings. Discussion regarding receiving the written report/handout well in advance of the
meeting so the supervisors may review the information and prepare questions etc., and the presentation at the
County Board meeting could be a short synopsis. Discussion regarding the time frame in which to receive the
reports, the cost of mailing large -size reports and perhaps posting the annual reports on the county website.
Discussion regarding providing Department Heads ample time to present; discussion concerning the timing of
the reports during the County Board meeting as shorter presentations may enhance the opportunity to present
earlier in the agenda.
Committee consensus is to suggest written annual report material be mailed in advance of the County Board
meetings and Department Heads provide a brief presentation at the meeting; Whiting will explain this at a
Department Head meeting.
DISCUSSION OF ISSUES RELATED TO ADDITIONAL COUNTY BOARD MEETINGS: Discussion
regarding the three extra meetings that have been added to the schedule and the Chair determines if there is
enough material to hold the meeting; discussion there may be an additional August meeting, depending on the
nursing home issue.
REVIEW OF EMPLOYEE /POSITION AND MULTIPLE COMMITTEE REPORTING
REQUIREMENTS: Discussion regarding the two separate departments (Emergency Communications and
Medical Examiner) Casey Swetlik is in charge of and the two separate committees (Emergency
Management/Communications and Public Protection) Swetlik reports to; Whiting noted the situation is
workable but wanted to bring it up in case questions are ever presented.
Speer reported the two committees are aware of Swetlik's situation and are satisfied with his work performed
in both positions. Speer reported Whiting requested Swetlik's Director of Emergency Communications time
sheet(s); she questioned Whiting's authority to make such request and the reasoning behind it; Whiting
clarified he only made the request in the event questions arise and summarized the arrangement with Swetlik
is fine the way it is.
REVIEW OF COUNTY BOARD BYLAWS RE: COUNTY BOARD AND COMMITTEE MINUTES:
Discussion regarding the memo provided by Speer concerning the time frame in which committee meeting
minutes are distributed; discussion regarding the bylaws mandating unofficial minutes be mailed within two
weeks of the meeting. Speer reported some committees are not meeting this deadline and clarified her issue is
late minutes that do not meet the bylaw requirements. Speer reported (as an example) April, May and June
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minutes covering seven meetings of the Planning and Zoning Committee were submitted in July. Discussion
regarding current meeting minute distribution procedure and County Board meeting minute requirements
differ from committee requirements.
Discussion regarding remedying the situation and having Whiting reiterate the bylaw requirements at a
Department Head meeting; suggestion was that Whiting ought to mention specifically to the Planning and
Zoning Department of that committee's late minutes submissions.
Motion by Raymond, 2nd by Jordan to adjourn. Carried unanimously. Caflisch adjourned the meeting at
10:23am.
Submitted by:
Amy Geurkink, Recording Secretary
Appraivd Septeiiiber 5, 2007
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