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NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY ADMINISTRATION COMMITTEE
November 7, 2007 9:00 a.m.
St. Croix County Government Center Room 1281
1101 Carmichael Road, Hudson
CALL TO ORDER
ROLL CALL
APPROVAL OF AGENDA
ACTION ON PREVIOUS MEETING MINUTES: October 3, 2007
DATE OF NEXT MEETING — December 5, 2007
OLD AND NEW BUSINESS
1. Review of Pending Department Head Vacancy per By -Laws Article VI, Section E **
2. Review of Veterans' Services Director Hiring Process
3. Goal Setting Planning Status
ADJOURN
(Items may be taken in different order)
** Additions /Changes /Corrections
Items for County Board approval must be submitted to the County Clerk's office
by Wednesday morning preceding a County Board meeting.
11/2/2007 8:40 AM
MINUTES OF THE ST. CROIX COUNTY ADMINISTRATION COMMITTEE
NOVEMBER 7, 2007
OFFICIAL
Meeting called to order by Vice Chair Jordan at 9:02a.m.
MEMBERS PRESENT: Roll call. Present: Ron Raymond, Dick King, Don Jordan and Daryl
Standafer. Absent and excused: Tom Caflisch.
OTHERS PRESENT: Supr. Julie Speer, Administrative Coordinator Chuck Whiting,
Personnel Manager Eileen Graham, Veterans Services Director Lorin
Sather and Amy Geurkink.
ADOPTION OF AGENDA: Motion by Raymond, 2nd by King to adopt the agenda. Carried
unanimously.
DATE OF NEXT MEETING: December 12, 2007 at 9:00a.m. (note: rescheduled from December 5th)
ADOPTION OF MINUTES: Motion by King, 2 by Raymond to approve the October 3, 2007
minutes. Carried unanimously.
REVIEW OF PENDING DEPARTMENT HEAD VACANCY PER BY -LAWS ARTICLE VI,
SECTION E: Whiting distributed a memo regarding the Veterans Services Director vacancy and summarized
his opinion is there are no viable alternatives to the current structure as the office is clearly defined as serving
the veterans. Discussion regarding the office is state mandated and stands alone as a separate and distinct
office according to the state statutes; Sather reported Wis. Stats. Chap. 45 determines the county must have a
Veterans Services Officer. Discussion regarding no advantages to changing the structure of the department.
Motion by Raymond, 2 by King, the Administration Committee reviewed the Veterans Services Director
position vacancy per County Board bylaws, determined it is a state mandated service and concluded it is best
to leave the structure of the Veterans Services Office as is. Carried unanimously.
REVIEW OF VETERAN'S SERVICES DIRECTOR HIRING PROCESS: Sather and Graham reported
the Veterans Services Director position was advertised, there were forty -nine applicants and each applicant
was checked for veterans service status; Sather briefly described what constitutes veterans service status.
Graham reported forty -six applicants will take the required civil service test tentatively scheduled for
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November 16 Discussion regarding test score factors, narrowing the applicants and selection for the
interview process; Graham reported approximately six candidates are generally selected for interviews.
Discussion regarding application review and background check, etc; Graham and Sather will narrow the
applicant list and make the interview selections. Discussion regarding an Administration Committee sub-
committee as well as a person from the veterans' community for the interview process. Discussion regarding
the timeline for the interview/hiring process and County Board approval; Sather reported his last day will be
January 4, 2008. Discussion regarding rescheduling the December 5 th meeting to December 12
Motion by King, 2nd by Raymond that Graham and Sather will review and narrow the applicant list and select
approximately six applicants for interviews. King and Caflisch will serve as an Administration Committee
sub - committee for the interview process and make a recommendation to the Administration Committee at its
December 12, 2007 meeting. Carried unanimously.
Sather and Graham left the meeting at 9:31am.
GOAL SETTING PLANNING STATUS: Whiting reported he has received one facilitator proposal and
indicated he will provide information on other prospects at the December meeting. Discussion regarding
previous facilitators, the desired type of facilitator for the 2008 session, the timeline involved and having the
facilitator in place soon as the better ones may be in high demand.
Discussion regarding the facilitator candidates making a presentation to the Administration Committee;
Whiting indicated he will attempt to get a couple of candidates for the December meeting.
Meeting adjourned at 9:38 a.m.
Dick King, Secretary
Amy Geurkink, Recording Secretary
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