HomeMy WebLinkAboutAdministration 12-12-07 F�
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NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY ADMINISTRATION COMMITTEE
December 12, 2007 9:00 a.m.
St. Croix County Government Center Room 1281
1101 Carmichael Road, Hudson
CALL TO ORDER
ROLL CALL
APPROVAL OF AGENDA
ACTION ON PREVIOUS MEETING MINUTES: November 7, 2007
DATE OF NEXT MEETING — January 2, 2008
OLD AND NEW BUSINESS
1. Veterans' Services Director Hiring
a. Hiring Process Status
b. Selection (if ready)
2. Review of County Board By Laws regarding Meeting Audio/Video Tape Retention
3. Annexation Issues Relating to County Board District Boundaries — County Clerk
4. Options for Setting Priorities, Ranking and Categorizing Programs
5. Goal Setting Planning Status
a. Discussion with Potential County Board Goals Session Facilitator —10:00 a.m.
6. Citizen Concerns Regarding Nursing Home Calling Campaign **
ADJOURN
(Items may be taken in different order)
** Additions /Changes /Corrections
Items for County Board approval must be submitted to the County Clerk's office
by Wednesday morning preceding a County Board meeting.
12/11/2007 8:38 AM
• MINUTES OF THE ST. CROIX COUNTY ADMINISTRATION COMMITTEE
DECEMBER 12, 2007
OFFICIAL
Meeting called to order by Chair Caflisch at 9:00a.m.
MEMBERS PRESENT: Roll call. Present: Ron Raymond, Don Jordan, Tom Caflisch and
Daryl Standafer. Absent and excused: Dick King.
OTHERS PRESENT: County Board Chair Buck Malick, Administrative Coordinator Chuck
Whiting, County Clerk Cindy Campbell, Corporation Counsel Greg
Timmerman, Veterans Services Director Lorin Sather and Amy
Geurkink.
ADOPTION OF AGENDA: Motion by Standafer, 2nd by Jordan to adopt the agenda. Carried
unanimously.
DATE OF NEXT MEETING: January 9, 2008 at 9:00a.m. (Note: rescheduled from January 2nd)
ADOPTION OF MINUTES: Motion by Jordan, 2 by Standafer to approve the November 7, 2007
minutes. Carried unanimously.
VETERANS SERVICES DIRECTOR HIRING: Caflisch reported Merlyn Blaisdell has been selected for
the Veterans Services Officer position; Sather reported Blaisdell comes from the Pierce County Veterans
office. Discussion regarding County Board approval; this item will be placed on the December County Board
agenda.
Motion by Raymond, 2nd by Jordan, to approve the recommendation of the interviewing committee of Merlyn
Blasidell for the position of St. Croix County Veterans Services Officer and move to the County Board for
approval. Carried unanimously.
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Sather left the meeting at 9:09am.
REVIEW OF COUNTY BOARD BYLAWS REGARDING MEETING AUDIOIVIDEO TAPE
RETENTION: Discussion regarding Supervisor Awsumb's question at the last County Board meeting
concerning the county policy for audio tape retention. Discussion regarding legal requirement; Campbell
reported there is nothing in the statues concerning audio tape retention. Discussion regarding one -year
retention as stated in the bylaws; committee consensus is not to change the bylaws. This item will be placed
on the December County Board agenda.
ANNEXATION ISSUES RELATING TO COUNTY BOARD DISTRICT BOUNDARIES- COUNTY
CLERK: Campbell presented a handout regarding annexation issues involving County Board supervisory
district boundaries. Campbell displayed district maps and highlighted new municipal boundaries crossing
county supervisory districts. Campbell explained when a municipality annexes property and it crosses a
county supervisory, assembly or congressional district line, the municipality must create a new ward.
However, if it affects only a county supervisor district, the County Board may move the annexed territory into
the same supervisory district as the territory to which it is annexed. Only a county has the authority to redraw
its county supervisory district boundaries between decennial redistricting. Discussion regarding
voters /potential voters within those parcels and providing the correct ballot.
Discussion regarding the process involved in cleaning up the parcels and implementing a future plan.
Campbell reported she is not generally notified when municipalities annex property and the municipalities are
not always aware of the annexation effects on supervisory districts. Timmerman indicated there is potential
for objection by some supervisors and reported the statutes dictate the County Board act in a discretionary
manner when adjusting supervisory district boundaries. Discussion regarding municipality responsibility and
the roles of the Planning and Zoning Department and the Register of Deeds office.
Discussion regarding this being an ongoing issue as the county continues to grow and implementing a long
term plan. Campbell recommends getting it resolved by the spring primary election; this issue will be placed
on the January Administration Committee agenda with a resolution to be brought forward to the County
Board.
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COAL SETTING PLANNING STATUS: Whiting presented an interesting video regarding current/future
technical statistics and capabilities.
Caflisch welcomed and introduced Marilyn Pash of Pash and Associates, Inc. Pash distributed her resume and
provided a brief background of her consulting experience, described her agenda planning process and
presented a sample of a strategic plan.
Discussion regarding objectives for the session, the goals currently in place, interviewing/educating the public,
consideration of new County Board members, interviewing current County Board members for in -depth
preparation before the goal setting session and strategic and meaningful objectives that have impact on the
community. Discussion regarding the budget for the session; Pash will follow -up with Whiting and submit a
proposal.
Pash left the meeting at 10:46am.
OPTIONS FOR SETTING PRIORITIES, RANKING AND CATEGORIZING PROGRAMS: Whiting
explained this agenda item is in response to Supervisor Struemke's request that a committee be formed to
prioritize county functions; Whiting presented evaluation reports from Marathon and Eau Claire counties.
Campbell left the meeting at 10:52am
Discussion regarding departmental functions, state statute requirements, mission statement review and asking
each committee to prioritize the functions of each department it oversees. This item will be placed on the next
County Board meeting agenda; discussion regarding it being a 2008 goal setting session agenda item.
CITIZEN CONCERNS REGARDING NURSING HOME CALLING CAMPAIGN: Jordan reported he
is bringing this issue forward because he was contacted by a constituent who was upset about a computerized
phone message concerning the nursing home. Jordan explained the recorded message indicates the caller
appears to represent all employees of St. Croix County. Jordan further explained the message refers to a web
site but there is no phone number provided to return/verify the call or an indication on the web page as to who
established it. Discussion regarding concerns of misrepresentation and other supervisors receiving calls from
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upset`citizens who received the same recorded message. Discussion regarding the wordage used in the phone
message and the disclaimer on the website; Timmerman summarized there is no indication of anything illegal.
Raymond left the meeting at 11:12am
Discussion regarding a response to the citizen; Jordan will provide a response phone call.
Meeting adjourned at 11:16am.
Amy Geurkink, Recording Secretary
Approi .fanuaq 9, 2008
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