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NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY ADMINISTRATION COMMITTEE
April 4, 2007 9:00 a.m.
St. Croix County Government Center Room 1281
1101 Carmichael Road, Hudson
CALL TO ORDER
ROLL CALL
APPROVAL OF AGENDA
ACTION ON PREVIOUS MEETING MINUTES: March 7, 2007
DATE OF NEXT MEETING —May 2, 2007
OLD AND NEW BUSINESS
1. County Board Goal Setting Preparation and Location
2. County Board By -Law Article VI, Section E re: Building Maintenance Department
Head Vacancy
3. Supervisor Speer Request Re: Supervisor Meetings
ADJOURN
(items may be taken in different order)
** Additions /Changes /Corrections
Items for county Board approval must be submitted to the county clerk's office
by Wednesday morning preceding a County Board meeting.
3/29/2007 8:23 AM
OFFICIAL MINUTES
ADMINISTRATION COMMITTEE
APPdL 4, 2007
Meeting called to order by acting Chair Standafer at 9:OOa.m.
MEMBERS PRESENT: Roll call. Present: Ron Raymond, Daryl Standafer and Dick King.
Absent and excused: Don Jordan and Tom Caflisch.
OTHERS PRESENT: Administrative Coordinator Chuck Whiting, Julie Speer and Amy
Geurkink.
ADOPTION OF AGENDA: Motion by Raymond, 2nd by King to adopt the agenda. Carried
unanimously.
DATE OF NEXT MEETING: May 2, 2007 at 9:OOam.
ADOPTION OF MINUTES: Motion by Raymond, 2 by Standafer to approve the March 7, 2007
minutes. Carried unanimously.
COUNTY BOARD GOAL SETTING SESSION PREPARATION AND LOCATION: Standafer
commenced discussion regarding the goal setting session scheduled for April 17 following the County Board
meeting; Whiting reported the session will be held in the large lunch room.
Whiting presented a brief outline of a power point presentation as to the general format for the session. He
indicated individual goals will be presented, specific items from department heads will be addressed and
reported there will be time for supervisor response. The committee determined the format is a proper
approach for the goal setting session. Speer suggested the County Board members receive the presentation
before the session so it may be reviewed; Whiting indicated he will have it on desks that morning if not before.
Raymond suggested if a goal item pertains to his or her particular committee, the supervisor may address it.
Discussion regarding material available in advance; Whiting indicated he will distribute information to the
chairs of each committee.
Discussion regarding attempting to keep the County Board agenda condensed so there is ample time for the
goal setting session. Discussion concerning timing of the session and whether to have a working lunch, etc.
Discussion regarding a facilitator; consensus is the County Board Chair should facilitate.
COUNTY BOARD BYLAW ARTICLE VI, SECTION E RE: BUILDING SERVICES DEPARTMENT
HEAD VACANCY: Standafer reported Ralph Robole, the Building Services Director has indicated his
upcoming retirement and thus there will be a department head vacancy. Discussion regarding the
organizational structure of the Building Services Department. Whiting reported there does not appear to be
options for combining this position with other departments and described a few complexities such as budget
issues and response time because of the various buildings, etc.
Discussion regarding the application process, the interview process and qualified candidates within the
department, etc. Discussion regarding advertising the position and statute requirements.
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Standafer explained the Administration's Committee role when a department head vacancy occurs is to review
the current structure and determine whether to research other options; committee consensus is it doesn't make
sense to look at a different structure and the Building Services Director position needs to be re- staffed.
Discussion regarding county organizational decisions.
SUPERVISOR MEETINGS (SUPERVISOR SPEER REQUEST): Standafer referenced Speer's March 7,
2007 letter addressed to the Administration Committee and commenced discussion regarding her concern of
specific meeting requests from the County Board Chair. Speer reported she questioned whether such meetings
violate open meeting laws and indicated she feels those types of meetings are inappropriate. She also
expressed concern regarding closed session information becoming public knowledge.
Standafer reported he consulted with Corporation Counsel concerning the open meeting law question
referenced in Speer's letter and reported it is counsel's opinion the meetings are not in violation. Standafer
asked what course of action Speer is recommending; Speer responded she is not recommending any action she
only wants the Administration Committee aware of her concerns.
Discussion concerning reinforcing the meaning of closed sessions and perhaps it being a topic for the goal -
setting session. King commenced discussion regarding supervisor privileges to closed session information, as
well as proper discussion of all items in general so County Board members are well informed of what they are
voting on.
Discussion regarding the current committee organizational structure; how it may naturally lead to turf issues,
etc., and overall the structure does work.
Speer indicated she is satisfied her concerns have been addressed.
Standafer adjourned the meeting at 10:04am.
Dick King, Secretary
Amy Geurkink, Recording Secretary
Approi Aft y 2, 2007
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