HomeMy WebLinkAboutAdministration 05-02-07 t r
NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY ADMINISTRATION COMMITTEE
May 2, 2007 9:00 a.m.
St. Croix County Government Center Room 1281
1101 Carmichael Road, Hudson
CALL TO ORDER
ROLL CALL
APPROVAL OF AGENDA
ACTION ON PREVIOUS MEETING MINUTES: April 4, 2007
DATE OF NEXT MEETING — June 6, 2007
OLD AND NEW BUSINESS
1. County Board By -Law Article V, Section B (3) re: County Board Meeting Agendas
Order of Business
2. Review of County Board Goal Setting
a. Calendar of County Board Meetings
b. County Board and Organization Structure
c. Review of County Board Goals **
ADJOURN
(Items may be taken in different order)
** Additions /Changes /Corrections
Supr. Gunderson requested committee and department reports be given after the
consent agenda to allow department heads to return to work in the event the
meeting runs long. Chair Malick stated this would involve a change to rules
and bylaws and will refer this to the Administration Committee to report back
no later than the May County Board meeting.
Items for County Board approval must be submitted to the County Clerk's office
by Wednesday morning preceding a County Board meeting.
4/27/2007 1:36 PM
OFFICIAL MINUTES
ADMINISTRATION COMMITTEE
MAY 2, 2007
Meeting called to order by Chair Caflisch at 9:OOa.m.
MEMBERS PRESENT: Roll call. Present: Ron Raymond, Daryl Standafer, Don Jordan and
Tom Caflisch. Absent and excused: Dick King.
OTHERS PRESENT: Administrative Coordinator Chuck Whiting, Julie Speer, Bill Crammer
and Amy Geurkink.
ADOPTION OF AGENDA: Motion Raymond, 2nd by Standafer to adopt the agenda. Carried
unanimously.
DATE OF NEXT MEETING: June 6, 2007 at 9:OOam.
ADOPTION OF MINUTES: Motion by Standafer, 2 by Raymond to approve the April 4, 2007
minutes. Carried unanimously.
COUNTY BOARD BY -LAW ARTICLE V, SECTION B(3) RE: COUNTY BOARD MEETING
AGENDAS ORDER OF BUSINESS: Caflisch reported Supr. Gunderson requested the County Board order
of business be an Administration Committee topic of discussion. Speer reported there has been suggestion of
allowing the annual reports to be given immediately after the consent agenda, indicating doing this would
eliminate the department heads from sitting through an entire meeting.
Discussion regarding agenda order, priority of business, time constraints, etc. and the bylaws providing the
mechanism for the County Board Chair to modify the order of business as necessary.
Discussion if there is an agenda item that pertains to the same department as the report to be given, have the
two report during the same time frame. Discussion regarding the Administration Committee endorsing the
Chair to modify the order of business as necessary. Discussion regarding providing a report to the County
Board.
Motion by Standafer, 2 by Jordan to emphasize the discretionary capacity of the County Board Chair to
modify the order of County Board business as outlined in the bylaws. Carried unanimously.
REVIEW OF COUNTY BOARD GOAL SETTING:
Calendar of County Board Meetings: Discussion regarding the current County Board meeting calendar, the
bylaws dictating no meetings during the months of February and July and the bylaws not being explicit as to
which months are to be day /evening meetings; discussion regarding the bylaws limiting flexibility.
Discussion regarding holding regularly scheduled monthly board meetings unless a reason is determined not
to. Discussion regarding what avenues to take when canceling a meeting and how to best serve the citizens.
Discussion regarding day /evening meetings, the issue of staff being present at night meetings, efficiency, time
constraints and holding extra meetings.
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Discussion regarding issues that affect the meeting calendar (budget restraints, bylaw and statutory language,
etc.) and further study. This item will be placed on next month's meeting agenda.
County Board and Organization Structure: Discussion regarding the Administration Committee reviewed
the structure of committees a year ago when the reduction study took place.
Discussion regarding communication aspects, how the departments are organized and who they ought to report
to. Discussion concerning issues going to the Finance Committee or Administrative Coordinator by default
and too much power by one department or person. Discussion concerning forming an executive committee
consisting of all committee chairs and what is done in other counties. Discussion regarding centralized vs
decentralized structure.
Discussion regarding decisions for allocating issues should be made by the board. Discussion concerning the
large number of supervisors in various areas of location resulting in a large number of various opinions and
clearly looking at what issues fit into what committee or department. Discussion regarding it is not the
structure that is the problem; it depends on the perspective; no need to restructure but focus on problem
solving.
This item will be placed on the next agenda for further discussion.
Review of County Board Goals: Whiting provided a handout of updated goals and reported he compiled the
outline based on notes from the goal setting session. Discussion regarding updating and changing status as
the goals progress regardless of whether they are complete. Discussion regarding the 2008 goal setting session;
perhaps adding another goal setting session and adding other informal meetings.
Motion by Standafer, 2 nd by Jordan to recommend approval of the goals to the County Board. Carried
unanimously. Whiting will provide an updated report for the May 15 County Board meeting.
Caflisch adjourned the meeting at 10:44am.
Submitted by:
Amy Geurkink, Recording Secretary
Appr ov Jutzc 0, 2007
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