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Home My WebLink AboutCounty Board 01-20-09 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY BOARD OF SUPERVISORS TUESDAY, JANUARY 20, 2009 — 9:00 A.M. St. Croix County Government Center —1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER INVOCATION: *Merlin G. Blaisdell, St. Croix County Veterans' Service Officer PLEDGE OF ALLEGIANCE TO THE FLAG *Recognition of Soldiers and their Families — Merlin G. Blaisdell ROLL CALL ADMINISTRATIVE COORDINATOR REPORT REVIEW OF AGENDA CONSENT AGENDA (Unless separation of an item is requested, all will be adopted in one motion.) 1. Minutes of Previous Session — December 16, 2008 2. Date of Next Meeting — March 17, 2009 - 9: 00 a.m. (Planning and Zoning Committee will request the March meeting be rescheduled to Monday, March 16, 2009) 3. Rezoning - *Paul and Karen Jahnke, Town of Somerset, Ag to Ag -Res; Joseph and Linda Jahnke, Town of Somerset, Ag to Ag -Res; Roland dahnke, Town of Somerset, Ag to Ag -Res 4. Mileage and Per Diem 5. Authorization to pay supervisor per diem voucher submitted beyond the 90 -day limit APPOINTMENTS: PRESENTATION: OLD AND NEW BUSINESS 1. Resolution Approving Amendment to Town of Hudson Zoning Ordinance — Youth Oriented Recreational Facilities 2. Review of Redistricting — Administration Committee Report — Ellen Denzer 3. *Resolution Authorizing Register of Deeds to Offer to Validate Rental Unit Weatherization Stipulations and Waivers (Supersedes Resolution No. 41(2008)) 4. *Resolution on LAW Contract Settlement for 2009 to 2010 5. *Resolution Approving the Creation of a Building Facilities Long -Term Planning Committee COMMITTEE AND DEPARTMENT REPORTS: County Clerk, Treasurer, Aging Disability Resource Center (ADRC), Building Services COUNTY CLERK'S REPORT OF CORRESPONDENCE AND REZONING REQUESTS ANNOUNCEMENTS: ADJOURN (Items may be taken in different order) * Changes or Additions after the Preliminary Agenda ** Late Changes and Additions 2/11/2011 8:16:53 AM Approved — 3/16/09 PROCEEDINGS OF THE ST.CROIX COUNTY BOARD OF SUPERVISORS Regular Meeting January 20, 2009 I - avocation given by St. Croix County Veteran's Service Officer Merlin Blaisdell. Pledge of Allegiance recited. Meeting called to order by Vice Chair King at 9:00 a.m. Recognition of Soldiers and their Families — Merlin G. Blaisdell: Blaisdell acknowledged soldiers for their devotion to duty as they prepare for service and noted the local National Guard units and Reserves are preparing for deployment to Iraq and Afghanistan. Blaisdell thanked the soldiers and their families for their commitment. Roll call: 30 present; 1 absent and excused — Chair Rebholz. Supr. Cranmer arrived at 9:15 a.m. Administrative Coordinator Report: Administrative Coordinator Chuck Whiting reported on the state's budget crisis. Whiting announced the county elected officials were sworn in on January 5 and noted staff changes in Veteran's Service Office, Human Resources and Finance Departments. Whiting indicated Barack Obama's inauguration is today. Whiting reminded Supervisors to sign the poster sending get -well wishes to Chair Rebholz. Whiting noted at the March meeting committee's will address the two questions regarding private pay on the Nursing Home and publishing the County Board proceedings. Consent Agenda: Request by Supr. Ruetz to remove the Date of Next Meeting from the consent agenda. Motion by Supr. Malick, 2 "d by Supr. Schrank to adopt the consent agenda approving the ]December 16, 2008 County Board proceedings; approving Ordinance 779(2009) for Paul and Karen Jahnke, Town of Somerset, rezoning land from Ag to Ag -Res; approving Ordinance 780(2009) for Joseph and Linda Jahnke, Town of Somerset, rezoning land from Ag to Ag -Res; approving Ordinance 781(2009) :for Roland Jahnke, Town of Somerset, rezoning land from Ag to Ag -Res; approving mileage and per diem for November 2008 in the amount of $8,284.81 and December 2008 in the amount of $6,496.98; ,and authorizing per diem payment to County Board Supervisor who submitted beyond the 90 -day limit. Carried unanimously. .APPOINTMENTS: None PRESENTATION: None OLD AND NEW BUSINESS 1. Resolution #1(2009) Approving Amendment to Town of Hudson Zoning Ordinance — Youth Oriented Recreational Facilities. Motion by Supr. Ruetz, 2 " d by Supr. Post to approve. No discussion. Carried unanimously. Supr Crammer arrived at 9:15 a.m. 2. Review of Redistricting — Administration Committee Report — Senior Planner Ellen Denzer. At the request of the Administration Committee Denzer presented a district analysis and reviewed mid - census redistricting. Denzer reviewed the redistricting guidelines and stated equal representation for each supervisory district is the goal. Districts are based on the 2000 census and each district should represent as close to 3,324 people as possible. Supervisor districts must be easily recognizable January 20, 2009 Page 2of5 landmarks such as major highways and rivers and coincide with the municipal election districts when possible. When feasible, districts should be created to accommodate school districts which are not necessarily contiguous. Mid - census redistricting is based on 2005 Wisconsin Act 100 effective January 20, 2006 (Wisconsin Statutes §59.10(3)(c)). Districts must follow existing ward boundaries — wards are adjusted for annexations and districts must be compact. The new plan must be adopted by November 15, 2009. Municipalities need additional time to make election adjustments; the County Clerk must file the new plan with the Secretary of State; new districts are for the 2010 election only and in 2011 redistricting will be done based on the 2010 census for the 2012 election. Denzer presented proposed district maps. District deviation reviewed noting her attempts to stay below 5 %. Denzer reminded districts are based on the 2000 census which was 63,155. Current St. Croix County population estimate is 79,702, an increase of 16,500 people (a 26% increase). Supr. D. Peterson requested this information be placed on the county's website. Mid - census timeframe reviewed including: review, recommendations and feedback regarding elections by the Administration Committee; a public hearing possibly at the March County Board meeting; County Board adoption by ordinance in April or May; adopted redistricting plan filed with the Secretary of State; county and municipal election adjustments begin. 3. Resolution #2(2009) Authorizing Register of Deeds to Offer to Validate Rental Unit Weatherization Stipulations and Waivers. This resolution supersedes Resolution No. 41(2008). Motion by Supr. Norton- Bauman, 2 " d by Supr. Post to approve. This resolution authorizes the St. Croix County Register of Deeds to offer to validate stipulations and waivers and to collect a fee of $20 for each stipulation or waiver validated. Carried. 4. Resolution #3(2009) Approving Labor Agreement Between St. Croix County and the Labor Association of Wisconsin (LAW) FOR 2009 — 2010. Motion by Supr. Standafer, 2 "d by Supr. Malick to approve. Supr. Standafer noted the LAW group was scheduled to vote on its contract on January 16` This was cancelled due to a death of the retired Sheriff Deputy. Supr. Standafer indicated the County Board could still act on this resolution prior to LAW voting. This is a two year agreement which coincides with the other union contracts. Supr. Standafer noted the Health Reimbursement Account (HRA) will be offered to LAW employees with the same parameters as the other AFSCME groups. Supr. Malick stated for the record the history has been this Board takes action after union action but there is no February meeting scheduled and the contract is retroactive to January 1, 2009. Supr. Tellijohn requested additional documentation noted in the attachment to the resolution including side letters. Supr. Standafer stated this information has never been provided to the County Board but it is public information. Discussion regarding budgeted increases and increase percentage. Carried. 5. Resolution #4(2009) Approving Creation of the Building Facilities Long -Term Planning Committee. Motion by Supr. Wentz, 2 "d by Supr. Horne to approve. This resolution creates the Building Facilities Long -Term Planning Committee comprised of the members of the Administration Committee, chaired by the County Board Chair and staffed by the Administrative Coordinator and Building Services Director to address building maintenance, planning and location issues facing the county. Discussion regarding defining the power of this committee and having the Administration Committee take on this responsibility without creating another committee. Supr. G. Peterson requested supporting data regarding the duties and responsibilities of this committee. Building Services Director Art January 20, 2009 Page 3 of 5 Tobin explained he brought this to the Finance Committee to review long -term needs, space needs, future moves, and to create a long -term plan. Whiting explained the composition of the Administration Committee has representation throughout the county and departments. Supr. Marzolf suggested citizen representation on this committee. Supr. G. Peterson stated he cannot support this resolution until he receives information regarding the duties and responsibility of the committee and asked if this is a standalone committee with no parent committee assigned, and what is the cost to create this committee. Supr. D. Peterson explained this committee will come in with recommendations to the County Board. Motion by Supr. Cranmer, 2 by Supr. Demulling to postpone action until March and request there be an additional study of the powers of the committee. Supr. Marzolf requested a roll call vote. Discussion regarding the urgency in getting this committee in place to look at the serious building issues. Supr. Norton -Bauman stated the creation of this committee puts this county in a proactive position with a long -range plan for county buildings. Motion by Supr. Hermsen, 2 " d by Supr. Kolbe to amend the motion to postpone this resolution and in the meantime allow the Finance Committee to go forward with its work and assign a subcommittee to do the work and report to the Finance Committee. Dan Raebel X John Mortensen X Daryl Standafer X Alfred Schrank X Esther Wentz X John Borup X Julie Speer X Eugene Ruetz X Clarence Malick X Joe Hurt en X David Peterson X Steve Hermsen X William Peavey X David Ostness X Kenneth Kolbe X Gerald Peterson X Lorin Sather X Cindy Leonard X Charles Grant X Richard Marzolf X I Linda L. Luckey I X Greg Tellijohn X Sharon Norton -Bauman X Shane Demulfi.g X Roger Larson X Peter Post X Laura Tommerdahl X Richard King X Roger Rebholz (absent) TOTAL 2 28 Frederick Horne X Bill Crammer X Roll call vote: Yes - 2; No - 28. Postponement amendment failed. Roll call on motion to postpone. .r Y Dan Raebel X John Mortensen X Daryl Standafer X Alfred Schrank X Esther Wentz X John Borup X Julie Speer X Eugene Ruetz X Clarence Malick X Joe Hurtgen X David Peterson X Steve Hermsen X William Peavey X David Ostness X Kenneth Kolbe X Gerald Peterson X Lorin Sather X Cindy Leonard X Charles Grant X Richard Marzolf X Linda L. Luckey X Greg Tellijohn X Sharon Norton -Bauman X Shane Dernuffing X Roger Larson X Peter Post X Laura Tommerdahl X Richard King X Roger Rebholz (absent) TOTAL 13 17 Frederick Horne X Bill Crammer X Roll call vote: Yes -13; No —17. Failed. Discussion regarding defining the committee's term. Supr. Malick indicated this is not a standing committee therefore there is no need to change the County Board rules and bylaws. January 20, 2009 Page 4 of 5 Roll call on motion to approve the resolution. i Yes Dan Raebel x John Mortensen x Daryl Standafer x Alfred Schrank x — Esther Wentz x John Borup x Julie Speer x Eugene Ruetz x Clarence Malick x Joe Hurtgen x David Peterson x Steve Hermsen x William Peavey x David Ostness x Kenneth Kolbe x Gerald Peterson x — Lorin Sather x — Cindy Leonard x Charles Grant x — Richard Marzolf x Linda L. Luckey X Greg Tellijohn x Sharon Norton - Bauman x Shane Demulling x Roger Larson x Peter Post x Laura Tommerdahl x Richard King x Roger Rebholz (absent) TOTAL 18 12 Frederick Home x Bill Cranmer x Roll call vote: Yes -18; No —12. Carried. Item 2 from the Consent agenda — Motion Supr. Ruetz, 2 " by Supr. Post to move the March 17, 2009 County Board meeting to March 16, 2009. Planning and Zoning Director Dave Fodroczi explained the FEMA process to update all flood insurance maps. The release date was September 16, 2008 and the approval process deadline is March 16, 2009. The County Board needs to approve by March 16' If not, the county may be removed from the national flood insurance program. Carried unanimously. Committee and Department Reports: Supr. Malick left the meeting at 11:00 a.m. County Clerk: County Clerk Cindy Campbell summarized the 2008 elections and voter turnout. Campbell briefly explained the voter registration process and election equipment used in St. Croix County. Campbell highlighted services provided by the County Clerk's office including: issuance of marriage licenses, processing vehicles registrations and temporary plates, process passport applications, issue work permits, validate snowmobile and ATV registrations. Campbell fielded questions regarding voter registration services and election processes. Campbell thanked the County Board, Finance Committee and her staff for their dedication and excellent service to the public. Treasurer: Treasurer Cheryl Slind highlighted the security improvements to the Treasurer's office including creation of a public access area and installation of a key swipe to the entrance door. Slind thanked the IT and Building Services departments for their assistance in remodeling. Slind indicated she is working with IT to get scanned information on the county's website. Slind highlighted the GCS Municipal Tax Program. The County collects for twelve of the thirty-five municipalities. Seven municipalities collect manually. Slind noted the increase in online payments and more payments by credit card. Slind highlighted Ag-Use penalties and noted a drop in revenue in the last three years. Slind announced CroixIand Properties (dog track) paid their taxes in full in October 2008. Questions regarding reduction in treasurer's receipts for year ending December 31, 2008. Supr. Crannier requested more information on the decrease. Slind thanked her staff and tax collection part-time help. Suprs. Standafer and Home left the meeting at 11:30 a.m. January 20, 2009 Page 5 of 5 Aging Disability Resource Center (ADRC): HHS Director Fred Johnson and ADRC Manager Brad Beckman were present. Johnson provided a brief background of long -term care reform and the move towards ADRC. Beckman highlighted some of the aging programs and accomplishments for Elderly Benefit Specialist, Caregiver Support, Congregate Meals, DayAway Clubs, Education, Faith in Action/Interfaith Volunteers, Home - Delivered Meals, Information and Assistance, Preventative Health, St. Croix Aging News (SCAN) now called ADRC News, Senior Centers, Site Transportation, Visual Impairment Outreach Program (VIOP), and Volunteer Medical Transportation. Volunteer report reviewed showing a cost savings of nearly $200,000 to the County. Beckman highlighted 263 clients have transitioned to Community Health Partnership and 45 to Include, Respect, I Self - Direct (IRIS) program — the highest referral rate in Wisconsin. Beckman stated they have started working on the waiting list and the goal in 2009 is to have no waiting lists. Beckman announced the First Annual Community Health and Wellness Expo is scheduled for March 28 at WITC in New Richmond. Building Services: Building Services Director Art Tobin highlighted services and goals. Tobin indicated the facilities his department is responsible for includes the Government Center, Health and Human Service Buildings and the Baldwin Ag- Center. His department works with forty different departments. Review of 2008 projects and upcoming major projects including replacement of the HVAC in Hudson; new energy efficient roof in Hudson; installation of energy efficient walls at HHS in New Richmond; and repair of exterior walls at Government Center. Total square footage Building Services is responsible for is 330,849. The value of the county -owned buildings is estimated at $57,000,000. Work order collection reviewed by department totaled 2,974 work orders for 2008. Tobin highlighted the responsibilities and cost savings of the utility worker position added in 2008. Tobin fielded questions regarding calls for service and the volume requested by the Jail and review of 1974 HHS building and work needed to be done. Supr. Post left the meeting at 11:45 a.m. County Clerk's Report of Correspondence and Rezoning Requests: County Clerk Campbell indicated there are no new rezoning hearings scheduled and no correspondence. Announcements: None Meeting adjourned at 11:55 a.m. Richard King, Vice Chair, St. Croix County Board of Supervisors Cindy Campbell, County Clerk CERTIFICATE OF CLERK STATE OF WISCONSIN } COUNTY OF ST. CROIX } I, Cindy Campbell, County Clerk for St. Croix County, do hereby certify the foregoing is a true, correct and complete record of the transactions of the St. Croix County Board of Supervisors' meeting held on January 20, 2009. Resolutions, ordinances, reports and minutes are filed in the County Clerk's Office. Dated March 17, 2009 in Hudson, St. Croix County, Wisconsin. Cindy Campbell, St. Croix County Clerk