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HomeMy WebLinkAboutCounty Board 10-20-09 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY BOARD OF SUPERVISORS TUESDAY, OCTOBER 20, 2009 — 9:00 A.M. St. Croix County Government Center —1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER INVOCATION: Rev. Tom Hennes, Hudson, Wisconsin PLEDGE OF ALLEGIANCE TO THE FLAG ROLL CALL ADMINISTRATIVE COORDINATOR REPORT REVIEW OF AGENDA CONSENT AGENDA (Unless separation of an item is requested, all will be adopted in one motion.) 1. Minutes of Previous Session — September 22, 2009 2. Date of Next Meeting —November 10, 2009 — 9:00 a.m. 3. Rezoning- *none 4. Mileage and Per Diem PRESENTATION: *Chuck Mehls — American Legion B Company — Operation Sandbox; *4 -H Ambassadors and Nancy Burman - report with ice cream served at break (approximately 10:00am) APPOINTMENTS: OLD AND NEW BUSINESS 1. *Resolution to Charge Back Municipalities Due to Incorrect Real Estate Taxes 2. *Resolution Approving Reimbursement Due Listing Officials for Listing Dogs for 2009 3. Resolution AppFevingkfnendment to Tev,% of Hudson Zoning OF4inanee 7.32 Aeres from 4. Resolution Supporting Tobacco Prevention and Control Programs 5. Resolution for a Tobacco -Free Policy for County Grounds with Government Buildings, County - Owned Parks, the Fairgrounds and County -Owned Vehicles 6. *Resolution to Support Continuation of the Income Tax Reciprocity Agreement Between Wisconsin and Minnesota 7. *2010 Budget Status Report — Finance Committee a. Levy and Budget b. Recovery Zone Economic Development Bonds c. Library Levy 8. *Resolution Creating Organizational Structure and Procedural Rules for 19- Member Board of Supervisors 9. *Resolution Establishing Additional Compensation for Elected County Board Supervisors Effective April, 2010 10. Resolution Amending St. Croix County Board of Supervisors Rules and Bylaws Regarding Board Chair Compensation COMMITTEE AND DEPARTMENT REPORTS: Emergency Communications and Emergency Management COUNTY CLERK' S REPORT OF CORRESPONDENCE AND REZONING REQUESTS ANNOUNCEMENTS: ADJOURN (Items may be taken in different order) * Changes or Additions after the Preliminary Agenda ** Late Changes and Additions 2/11/20118:33:35 AM OFFICIAL MINUTES OF THE ST.CROIX COUNTY BOARD OF SUPERVISORS Regular Meeting - October 20, 2009 Invocation given by Tom Hennes of Hudson, Wisconsin. The Pledge of Allegiance was recited. Meeting called to order by Chair Rebholz at 9:00a.m. ROLL CALL: 25 present; absent and excused: Supr. Hurtgen, Supr. Malick, Supr. Post, Supr. Raebel (Supr. Sicard arrived at 9:10 and Supr. Cranmer arrived at 9:45) ADMINISTRATIVE COORDINATOR REPORT: Administrative Coordinator Chuck Whiting reported employee health insurance figures came higher than hoped. He will ask Department Heads with high capital improvements to review future years' requests. He is reviewing an opportunity to place an ATM machine in the Government Center. Whiting recognized the Public Health Department for monitoring H1N1 and thanked Pete Kling for his work on drafting County Board reorganization options and working with the Administration Committee. CONSENT AGENDA: Motion by Supr. Schrank, 2nd by Supr. Speer to adopt the consent agenda approving the September 22, 2009 County Board Minutes; setting the next County Board meeting for November 10, 2009; approving mileage and per diem report for September 2009 in the amount of $9,946.27. Carried unanimously. PRESENTATION: Chuck Mehls — American Legion B Company — Operation Sandbox. Mehls was not able to attend the meeting. Chair Rebholz summarized the Operation Sandbox project noting American Legion B is sending out 166 Christmas gifts to Iraq or Afghanistan and is seeking funds to cover costs. Chair Rebholz indicated Supervisors should contact Mehls regarding donating funds. 4 -H Ambassadors and Nancy Burman. 4 -H ambassadors Heidi Feyereisen, Krysta Fisher, and Valerie Wells from Roberts Ribbon Reapers spoke on how 4 -H has helped them and their involvement in community service. Supervisors were served ice cream by the 4Hers at break. OLD AND NEW BUSINESS 1. Resolution 931(2009) to Charge Back Municipalities Due to Incorrect Real Estate Tax. Motion by Supr. Standafer, 2nd by Supr. D. Peterson to approve. Carried unanimously. 2. Resolution #32(2009) Approving Reimbursement Due Listing Officials for Listing Dogs for 2009. Motion by Supr. King, 2 nd by Supr. Wentz to approve. Carried unanimously. 3. Resolution Approving Amendment to Town of Hudson Zoning Ordinance — 7.32 Acres from residential to PUD. Removed from the agenda. 4. Resolution #33(2009) Supporting Tobacco Prevention and Control Program. Motion by Supr. Wentz, 2 nd by Supr. Borup to approve. This provides the St. Croix County Board of Supervisors supports adequate funding of tobacco prevention and control programs to ensure the health of all Wisconsin citizens. Carried unanimously. 5. Resolution #34(2009) for a Tobacco -Free Policy for County Grounds with Government Buildings, County -Owned Parks, the Fairgrounds and County -Owned Vehicles. Motion by Supr. Wentz, 2 nd by 0 ei , - SepkxAtrer 22, 2009 Page 2 of 6 Supr. Marzolf to approve. Health and Human Services Director Fred Johnson introduced Geralyn Karl. Karl, Health Educator and Tobacco Control Specialist for St. Croix County, provided a history of this resolution. Karl noted Smoke -Free Wisconsin will be implemented in July 2010. This resolution creates a tobacco -free policy for St. Croix County government grounds with government buildings, including the fairgrounds, county -owned parks and county -owned vehicles and equipment. Dr. Paul McGinnis, Lauren Kvam and Taylor Bottolfson spoke in favor of the resolution. Motion by Supr. Wentz, 2 nd by Supr. Kolbe to amend the resolution with regard to the County Grounds to allow an exemption, for safety reasons, for St. Croix Industry clients and Nursing Home residents. This exemption would not include staff or workers. Supr. Wentz confirmed there is no sunset on the amendment. Carried. Supr. Marzolf distributed a report on a study that concluded banning smoking in gathering places reduces the risk of heart attacks for nonsmokers and spoke in favor of the resolution. Supr. Leonard expressed concerns about people turned away from county parks because of the ban. Motion by Supr. Leonard, 2 nd by Supr. Ostness to amend the resolution to exclude no smoking for county -owned parks. Amendment failed. Discussion regarding no enforcement or penalties provided in the resolution. Karl indicated Public Health would take the lead to work with departments in planning and implementing the plan to be successful. Roll call vote: Yes — 22; No — 5. Carried. Dan Raebel (absent) John Mortensen X Daryl Standafer X Alfred Schrank X Esther Wentz X John Borup X Julie Speer X Eugene Ruetz X Clarence Malick (absent) Joe Hurtgen (absent) David Peterson X Steve Hermsen X William Peavey X David Ostness X Kenneth Kolbe X Gerald Peterson X Lorin Sather X Cindy Leonard X Charles Grant X Richard Marzolf X I Linda Luckey X Greg Tellijohn X Sharon Norton -Bauman X Ryan Sicard X Roger Larson X Peter Post (absent) Laura Tommerdahl X Richard King X Roger Rebholz X TOTAL 22 5 Frederick Horne X Bill Crammer X 6. Resolution #35(2009) to Support Continuation of the Income Tax Reciprocity Agreement Between Wisconsin and Minnesota. Motion by Supr. King, 2 nd by Supr. Wentz to approve. Carried unanimously. 7. 2010 Budget Status Report — Finance Committee. Supr. Standafer, Chair of the Finance Committee, provided a status report. a. Levy and Budget. Supr. Standafer stated based on review of revenue sources it's become obvious that holding the levy to the amount of net new construction of 1.253% is not practicable. A levy increase to the allowed 3% is advised which is an increase of $435,000. The Finance Committee reviewed capital items and it was noted a method of prioritizing capital items in the budget does not exist. All capital items have October 20, 2009 Page 3 of 6 been removed from the proposed 2010 budget. Supr. Standafer requested feedback from Supervisors on capital items -- what items do you want to see in the budget and what area of operations do you see cut in order to pay for the capital items or correspondingly do we borrow for those items. Supr. G. Peterson requested information regarding the undesignated reserve fund and if the Finance Committee made a decision on using the funds. Supr. Standafer responded the proposal is to apply funds from the undesignated reserve fund to the 2010 budget in an approximate amount of $760,000. Finance Director Michele Pietrick explained the current amount in the undesignated reserve fund is $9,008,686. The policy is to retain twenty -five percent as a cushion. Twenty -five percent of General Fund expenses is $7,480,730. The excess over twenty -five percent is $1,527,956 and fifty percent of that is $763,978 proposed to be applied to the 2010 budget. Supr. Sather questioned the capital improvements totaling $972,000 and asked if all the items in the list are capital improvements using copy machines as an example. Supr. Sather also expressed concerns about borrowing. Supr. Hermsen questioned the increase in the operating levy from the previous 2010 budget summary to the most current summary from $24,092,000 to $24,530,000. Supr. Norton -Bauman explained if all the capital improvement items were back in the budget decisions on other reductions would be necessary. b. Recovery Zone Economic Development Bonds. Supr. Standafer stated another consideration for the Supervisors is if the County should take advantage of the $3.3 million in Recovery Zone Economic Development Bonds and to use a majority of those funds for highway purposes. No decisions have been made on the potential use of the recovery zone bonds. Supr. G. Peterson indicated the County Board needs to give parameters to develop a budget if we want to exceed the amount to levy by law and make expenditures. Pietrick indicated she roughly projects a deficit of $1.5 — $2 million in 2011. c. Library Levy. Supr. Standafer explained the budget summary published contains the current funding formula for library funding at 71%. The County Board needs to discuss a final recommendation as part of the public hearing budget as to what the percentage should be. Supr. Standafer reminded the Board, library funding is outside the levy limit but is still a tax. The tax falls on the rural towns located outside of a library area and are taxed at a lower rate than communities with libraries. Supr. Standafer indicated it is no longer defensible to be taxing at a lower rate than communities with libraries and suggested strongly consideration of 85% funding in 2010 and 100% in 2011. Supr. Standafer explained library funding for rural areas using New Richmond as an example. Supr. Hermsen noted towns do not have the benefit of cities that have ability to use commercial development to help offset the price going to homeowners to help library funding. Supr. Horne provided a brief explanation on rural library usage. Scott Vrieze, New Richmond Library Director stated there is no direct state aid for libraries but as a member of the Indianhead Federated Library System the library receives indirect technical support and grant help. Supr. Standafer stated the Finance Committee is seeking input from the County Supervisors regarding the 2010 budget. Chair Rebholz encouraged Supervisors to call members of the Finance Committee and work with them on budget matters. 8. Resolution #36(2009) Creating Organizational Structure and Procedural Rules for 19- Member Board of Supervisors. Motion by Supr. King, 2nd by Supr Standafer to move the resolution to the floor. Supr. King indicated he voted against this resolution in committee because he does not agree with revising the current committee structure or changing to 7- member committees. Supr. Standafer stated it's important to have an organizational structure in place for the new board and this structure would increase information flow across the County Board and aligns committees in functional areas with the potential to reduce the number of committee meetings. October 20, 2009 Page 4 of 6 Supr. G. Peterson requested the Highway Committee be appointed with County Board approval and consideration of studying an administrator concept. Supr. Standafer stated discussion about the administrator structure is not germane to what's in front of us. Corporation Counsel Timmerman stated the Health and Human Services Board selection process is in state statutes and therefore no way to deviate from that process. Chapter 83 of the Wisconsin Statutes contains provisions for the Highway Committee selection. The County Board has discretion if they so desire on number of committee members and method of choosing for the Highway Committee. Supr. Luckey noted support for a Committee of the Whole and her opposition to have committee chairs elected by the County Board rather than the committees, and to having them then select committee members along with the Board Chair and Vice Chair. Motion by Supr. G. Peterson, 2 nd by Supr. Grant to postpone the issue before the house until the November County Board meeting in order to give the Administration Committee time to study the comments made here today and to consider to continue the appointment of Highway Committee by the full County Board per Wisconsin Statute Chapter 83. Discussion. Roll call vote: Yes —12; No —12. Amendment failed. Dan Raebel (absent) John Mortensen X Daryl Standafer X Alfred Schrank X Esther Wentz X John Borup X Julie Speer X Eugene Ruetz X Clarence Malick (absent) Joe Hurtgen (absent) David Peterson X Steve Hermsen X William Peavey X David Ostness X Kenneth Kolbe X Gerald Peterson X Lorin Sather X Cindy Leonard (absent) Charles Grant X Richard Marzolf X Linda Luckey X Greg Tellijohn (absent) Sharon Norton -Bauman X Ryan Sicard X Roger Larson X Peter Post (absent) Laura Tommerdahl (absent) Richard King X Roger Rebholz X TOTAL 12 12 Frederick Horne X Bill Cranmer X Motion by Supr. Luckey, 2 nd by Supr. Marzolf to amend the resolution by striking the 7 WHEREAS at the bottom of page one. Roll call vote — Yes: 12; No —12. Amendment fails. W. Dan Raebel (absent) John Mortensen X Daryl Standafer X Alfred Schrank X Esther Wentz X John Borup X Julie Speer X Eugene Ruetz X Clarence Malick (absent) Joe Hurt en (absent) David Peterson X Steve Hermsen X William Peavey X David Ostness X Kenneth Kolbe X Gerald Peterson X Lorin Sather X Cindy Leonard (absent) Charles Grant X Richard Marzolf X Linda Luckey X Greg Tellijohn (absent) Sharon Norton -Bauman X Ryan Sicard X Roger Larson X Peter Post (absent) Laura Tommerdahl (absent) Richard King X Ro er Rebholz X TOTAL 12 12 Frederick Home X Bill Cranmer X S tuber 7.2; 2009 Page 5 of 6 Motion by Supr. Sather, 2 by Supr. Ostness to amend the resolution by striking the seventh WHEREAS and indicate the Board shall elect the functional committee members and the members will elect their committee chairs. Roll call vote: Yes - 17; No - 7. Carried. SW �� > �� i�ii��tlrr�,� t�€7'I� a �i• sue" v�t�ar . � � Dan Raebel (absent) John Mortensen X Daryl Standafer X Alfred Schrank X Esther Wentz X John Borup X Julie Speer X Eugene Ruetz X Clarence Malick (absent) Joe Hurtgen (absent) I David Peterson X I Steve Hermsen X William Peavey X David Ostness X Kenneth Kolbe X Gerald Peterson X Lorin Sather X Cindy Leonard (absent) Charles Grant X Richard Marzolf X Linda Luckey X Greg Telli'ohn (absent) Sharon Norton -Bauman X I Ran Sicard X Roger Larson X Peter Post (absent) Laura Tommerdahl (absent) Richard King X Roger Rebholz X TOTAL 17 7 Frederick Home X Bill Cranmer X Vote on the resolution as amended passed by show of hands (opposed: Suprs. Cranmer and Kolbe). 9. Resolution Establishing Additional Compensation for Elected County Board Supervisors Effective April, 2010. Motion by Supr. King, 2 by Supr. Standafer to approve. This resolution approves the County Board Supervisors' compensation be $100 per month, and be in addition to per diems earned, effective April, 2010. Supr. Standafer spoke in support of the resolution and provided calculations based on the past two year's per diem paid to County Supervisors. Suprs. Sather and Marzolf spoke against the resolution noting this is a public service and in today's economy the timing is not right. Roll Call vote: Yes —10; No —14. Failed. Dan Raebel (absent) John Mortensen X Daryl Standafer X Alfred Schrank X Esther Wentz X John Borup X Julie Speer X Eugene Ruetz X Clarence Malick (absent) Joe Hurt en (absent) David Peterson X Steve Hermsen X William Peavey X David Ostness X Kenneth Kolbe X Gerald Peterson X Lorin Sather X Cindy Leonard (absent) Charles Grant X Richard Marzolf X Linda Luckey X Greg Telli'ohn (absent) Sharon Norton -Bauman X Ryan Sicard I I X Roger Larson X Peter Post (absent) Laura Tommerdahl (absent) Richard King X Roger Rebholz X TOTAL 10 14 Frederick Horne X Bill Cranmer X 10. Resolution #37(2009) Amending St. County Board of Supervisors Rules and Bylaws Regarding Board Chair Compensation. Motion to approve Supr. King, 2 by Supr. Wentz. This resolution provides the Board Chair's compensation be $500 per month, and be in addition to per diems earned, effective April, 2010. Roll call vote: Yes —18; No — 6. Carried. o d , ' 26 , SjekIfi`ber 22,2009 Page 6 of 6 Dan Raebel (absent) John Mortensen X Daryl Standafer X Alfred Schrank X Esther Wentz x John Borup X Julie Speer X Eugene Ruetz X Clarence Malick (absent) Joe Hurtgen (absent) David Peterson x Steve Hennsen X William Peavey x David Ostness X Kenneth Kolbe x Gerald Peterson X Lorin Sather x Cindy Leonard (absent) Charles Grant x Richard Marzolf X Linda Luckey x Greg Tellijohn (absent) Sharon Norton -Bauman X Ryan Sicard x Roger Larson X Peter Post (absent) Laura Tornmerdahl (absen Richard King x Roger Rebholz x TOTAL 18 Frederick Home X Bill Crantner x Committee and Department Reports: Emergency Communications: Casey Swetlik, Director of Emergency Communications reviewed Calls for Service noting the increases since 1993 and breakdown by category. Review of enhanced cellular 911 and PSA Campaign to prevent accidental calls by cell phones to 911. Time System reviewed regarding queries and entries for warrants, stolen vehicles, etc. Review of personnel comparisons from previous years. Swetlik highlighted future challenges. Applause Emergency Management: Jack Colvard, Director of Emergency Management provided a grant summary. Total of grants received is $1,246,372.53 since 2002 as of September 30, 2009. Office of Justice Assistance grants reviewed. As of September 30, 2009 total Homeland Security Grants is $762,140.70 and total Non-Homeland Security Grants $484,231.83. Review of grant funding for municipalities with storm damage in 2009. Applause. County Clerk's Report of Correspondence and Rezoning Requests: County Clerk Campbell reported she had no correspondence or rezoning requests to report. Meeting adjourned at 1:25 p.m. Roger Rebholz, Chair, St. Croix County Board of Supervisors Cindy Campbell, County Clerk